Type A CEDC Meeting 11-27-17

REGULAR BOARD MEETING

   AT THE TEMPORARY CHAMBER OF COMMERCE OFFICE

110 SOUTH COMMERCIAL AVENUE

COLEMAN, TEXAS

     

Monday, November 27, 2017

                                                                  5:30 P.M.

 

CALL TO ORDER: ROY POAGE—PRESIDENT

 

WELCOME TO VISITORS AND GUESTS:

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING:

 

Board will consider approval of minutes of and October 16, 2017 The Board may take any action deemed necessary.  Roy Poage

 

FINANCIAL REPORT:

 

Harold Skelton, the board’s accountant will present the monthly financial report for the CEDC.  The Board may take any action deemed necessary – Roy Poage and Harold Skelton

 

 REGULAR BOARD MEETING:

 

1.                  The CEDC Board may consider, discuss, or take actions concerning the city’s engagement of Armstrong, Backus & Co. LLP to do the audit for 4 A for 2017. Roy Poage

 

2.                  The CEDC Board may consider, discuss, or take actions concerning a request by Allen Kennedy to fund the connection of water, sewer, and electric utilities for the proposed new site for the Kennedy Hotel to be located at Commercial Avenue and Elm Street and to authorize the City Attorney to prepare a Performance Agreement between Allen Kennedy or his designated Corporation and the Coleman Economic Development Corporation –Roy Poage, Allen Kennedy, and Robert Williamson

 

3.                   The CEDC Board reserves the right to adjourn into a joint Executive Session at any time during the course of this meeting to discuss item 2. above as authorized by the Texas Government Codes Section 551.087(economic development), and 551.071(2) (consultation with attorney on a matter upon which the attorney has a duty to confidentially advise the client).  Roy Poage

 

4.                  Upon returning to open session, the CEDC Board may take any action it deems appropriate regarding the matters as discussed in the Executive Session under item 2.  above.  Roy Poage

 

 

5.                  The CEDC Board may consider, discuss or take action concerning the approval of the cooperation agreement between the CEDC and the CCC Board.  Roy Poage

 

6.                  The CEDC Board may consider, discuss, or take actions concerning the cost of the vinyl design, repairs and site cleanup for the billboard on highway 67 and the billboard on the 84 By-pass.  Roy Poage and Kim Little

 

7.                  The CEDC Board may consider, discuss, or take actions concerning an update on the installation of a sprinkler system by Koetter Fire Protection in the Selkirk Building.  Roy Poage, Monte Merriman

 

8.                  The CEDC Board may consider, discuss, or take actions as a result of the Executive Director’s effort to compile a complete list, to be identified as the master list, of all prospective companies (including those from SLP) that might increase the job availability for Coleman citizens.  The Executive Director will indicate with a check mark which prospects she has previously called to personally discuss the opportunity they have to move their company to Coleman. Roy Poage and Kim Little

 

9.                  The CEDC Board may consider, discuss, or take actions for an update on a possible visit of Chew.  Roy Poage and Kim Little

 

10.              The CEDC Board may consider, discuss, or take actions setting a date for a International Trade Seminar for local businesses to be facilitated by the Governor’s office on Economic Development/Tourism.  Roy Poage and Kim Little

 

11.              The CEDC Board may consider, discuss, or take actions on the update and overview on CEDC website/analytics.  Roy Poage and Kim Little

 

12.              The CEDC Board may consider, discuss, or take actions concerning a report from the Executive Director on the TEDC Conference in Houston that she attended on October 18th, 19th, and 20th . Roy Poage, Board members

 

13.              The CEDC Board may consider, discuss, or take actions concerning a report from the Executive Director on the ARCIT Conference in Austin that she attended on November 1, 2, 3.  Roy Poage, Board members

 

14.              The CEDC Board may consider, discuss, or take actions concerning a lease with the Coleman Chamber of Commerce to lease space in the Chamber Building such lease to include terms regarding the CEDC Board paying for a portion of the needed repairs on the Chamber Building.  Roy Poage, Gary Payne and Herman Law

 

15.              The CEDC Board may consider, discuss, or take actions concerning securing temporary office space for the Executive Director in the interim.  Roy Poage, Gary Payne and Herman Law

 

16.              The CEDC Board may consider, discuss, or take actions concerning their recommendations for the appointments to the Type 4-A Board for Roy Poage and Dr. Mike Edington whose terms expires on December 31, 2017. Roy Poage.

 

17.               The CEDC Board may consider, discuss, or take actions concerning the evaluation forms to be used in the evaluation of the Executive Director for 2017.  Roy Poage

 

18.               The CEDC Board may consider, discuss, or take actions concerning the timeline for completing the 2017 evaluation of the Executive Director. Roy Poage

 

19.               BOARD AND STAFF COMMENTS: 

 

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

20.              ITEMS TO BE COVERED BY THE EXECUTIVE DIRECTOR—

 

ED Report

Cog update

Springboard reminder for January 25th

 

            

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

21.         Adjournment of the Meeting.

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

I Monte Merriman do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A. M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Monte Merriman,  Secretary CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.