Type B Special Called 11-15-18

AGENDA

COLEMAN COMMUNITY COALITION

SPECIAL CALLED BOARD MEETING

COLEMAN CITY HALL

200 W. Liveoak, Coleman, Texas

Thursday, November 15, 2018

4:00 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

COMMENTS BY GUESTS:

 

 

SPECIAL BOARD MEETING:

 

1.    Enter into Executive Session to: (1) discuss personnel and legal matters related to the Evaluation of EDC Director’s Smart Goals and the contract between the Type 4-A CEDC and Type 4-B CCC regarding the employment of the Executive Director pursuant to Section 551.074 of the Government Code (Personnel Matters) and Section 551.071 of the Government Code (Consultation with Attorney)

 

2.    Upon returning to open session, take whatever actions as they may deem appropriate regarding items discussed in Executive Session.

 

3.    Presentations and Request on Joint Session – The City Council, 4-A Coleman Economic Development Corporation Board, and 4-B Coleman Community Coalition Board will participate in a joint meeting to Consider, Discuss, and take action on the items below:

 

A.   Presentation by the City Manager to the Joint Session recommending the transfer of the Executive Director of the Type A and Type B EDC position to the position of EDC Director for the City of Coleman.  The City Council may consider and take action to approve the hiring of Kim Little as the EDC Director for the City of Coleman. 

B.   Consideration and possible action of the 4-A Coleman Economic Development Board to enter into a mutual termination of the Employment Agreement between Kim Little and the Coleman Economic Development Corporation (“CEDC”).

C.   Consideration and possible action of the 4-B Coleman Community Coalition Board to enter into a mutual termination of the Employment Agreement between Kim Little and the 4-B Coleman Community Coalition (“CCC”).

D.   Consideration and possible action of the 4-A Coleman Economic Development Board to terminate the agreement between the CEDC and the CCC regarding the shared costs and services of a CEO/Executive Director.

E.   Consideration and possible action of the 4-B Coleman Community Coalition Board to terminate the agreement between the CEDC and CCC regarding the shared costs and services of a CEO/Executive Director.

F.    Consideration and possible action of the 4-A Coleman Economic Development Board, the 4-B Coleman Community Coalition Board and the City of Coleman to enter into an agreement concerning the financial costs of the salary and related expenses of the EDC Director.

 

            4.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

I KIM LITTLE do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2018 at _______ P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_____________________________________

Kim Little, Executive Director of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC Executive Director by calling 325-625-1280 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

 

 

 

 

 

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Type A Special Called 11-15-18

AGENDA

COLEMAN ECONOMIC DEVELOPMENT CORPORATION

SPECIAL CALLED BOARD MEETING

COLEMAN CITY HALL

200 W. Liveoak, Coleman, Texas

Thursday, November 15, 2018

5:15 P.M.

 

CALL TO ORDER:

 SPECIAL BOARD MEETING:

 

1.    Presentations and Request on Joint Session – The City Council, 4-A Coleman Economic Development Corporation Board, and 4-B Coleman Community Coalition Board will participate in a joint meeting to Consider, Discuss, and take action on the items below:

 

A.   Presentation by the City Manager to the Joint Session recommending the transfer of the Executive Director of the Type A and Type B EDC position to the position of EDC Director for the City of Coleman.  The City Council may consider and take action to approve the hiring of Kim Little as the EDC Director for the City of Coleman. 

B.   Consideration and possible action of the 4-A Coleman Economic Development Board to enter into a mutual termination of the Employment Agreement between Kim Little and the Coleman Economic Development Corporation (“CEDC”).

C.   Consideration and possible action of the 4-B Coleman Community Coalition Board to enter into a mutual termination of the Employment Agreement between Kim Little and the 4-B Coleman Community Coalition (“CCC”).

D.   Consideration and possible action of the 4-A Coleman Economic Development Board to terminate the agreement between the CEDC and the CCC regarding the shared costs and services of a CEO/Executive Director.

E.   Consideration and possible action of the 4-B Coleman Community Coalition Board to terminate the agreement between the CEDC and CCC regarding the shared costs and services of a CEO/Executive Director.

F.    Consideration and possible action of the 4-A Coleman Economic Development Board, the 4-B Coleman Community Coalition Board and the City of Coleman to enter into an agreement concerning the financial costs of the salary and related expenses of the EDC Director.

             2.     ADJOURNMENT OF THE MEETING

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

I KIM LITTLE do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2018 at _______ P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_____________________________________

Kim Little, Executive Director of CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Executive Director by calling 325-625-1280 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

 

 

 

 

Type B CCC November Board Meeting

REGULAR MEETING NOTICE

OF THE

COLEMAN COMMUNITY COALITION

 

Notice is hereby given that a Regular Meeting of the Coleman Community Coalition Type B Board will be held on Tuesday, November 13, 2018 at 6:00p.m. at the Bill Franklin Center, 13152 St. Hwy 206, Coleman, Texas to consider the following items and possibly take action:

 

I.                     Call to Order

 

II.                   Invocation

 

III.                 Comments by Visitors (limited to 3 minutes) on items not on the agenda

 

IV.                 Review of Minutes

Review of Minutes from the REGULAR MEETING held on October 16, 2018.

 

V.                   Financial Report

Review monthly report/FY 17 Audit update

 

VI.                 Public Hearing

Open Public Hearing

In accordance with the Texas Local Gov’t Code Section 505.159, a Public Hearing will be held on 3 projects:

1.       To provide funds up to $3,750.00 to be used to reimburse the City of Coleman for Track Hoe work at Milton Autry Memory Lake.

2.       To provide funds up to $500.00 to purchase grass seed for Milton Autry Memory Lake.

3.       To provide funds up to $5,000.00 for Christmas Lights in the Business District installed by Boyd King.

Close Public Hearing

 

VII.               New Business

Consider and possibly take action on:

1.       Adopting resolution to provide funds up to $3,750.00 to be used to reimburse the City of Coleman for Track Hoe work at Milton Autry Memory Lake.

2.       Adopting resolution to provide funds up to $500.00 to purchase grass seed for Milton Autry Memory Lake

3.       Adopting resolution to provide funds up to $5,000.00 for Christmas Lights in the Business District

4.       Presentation/request for funds by Annette Carrell for Prickly Pear Boutique & Restaurant

5.       Presentation/request for funds by Corey Thompson, GBT Investments (Shiloh Apartments)

6.       Possible approval of funds for a new Gateway project in conjunction with the Greater Western Trail Days in April 2019

7.       Discussion on renewal of sponsorship sign at Goree Center

8.       Prospects/Evergreen List

 

VIII.             Directors Report-Retail/Events, TMCN, TEDC, COG

 

IX.                 Executive Session

The CCC Board reserves the right to retire into Executive Session on any of the above referenced items pursuant to the Texas Open Meetings Act, Government Code Sections 551.071 – Consultation with Attorney            551.072 – Deliberations about Real Property, 551.074 – Personnel Matters or 551.087 – Economic Development, if appropriate.

X.                   Reconvene into regular session if needed; and take appropriate action on items discussed during Executive Session.

 

XI.                 Adjournment

CERTIFICATION

I Certify that the above notice of meeting was posted at Coleman City Hall, 200 W. Live Oak, Coleman, Texas and at the Bill Franklin Center, 13152 St. Hwy 206, Coleman, Texas on ________of _______, 2018 at ________ A.M./P.M

                                      

                                                                                                 _______________________________________

Kim Little, Executive Director

This facility is wheelchair accessible and accessible parking space is available.  Requests for accommodations or interpretive services must be made 48 hours prior to this meeting.  Please contact the Coleman Community Coalition office at (325) 625-3669 or E-mail edcolemanedc@outlook.com

 

Type A CEDC October Board Meeting

REGULAR MEETING NOTICE

OF THE

COLEMAN ECONOMIC DEVELOPMENT CORPORATION

 

Notice is hereby given that a Regular Meeting of the Coleman Economic Development Corporation Type A Board will be held on Monday, October 29, 2018 at 5:00p.m. at the Coleman County Chamber of Commerce, 110 S. Commercial Ave., Coleman, Texas to consider the following items and possibly take action:

 

I.                     Call to Order

 

II.                   Invocation

 

III.                 Comments by Visitors (limited to 3 minutes) on items not on the agenda

 

IV.                 Review of Minutes

Review of Minutes from the REGULAR MEETING held on September 18, 2018.

 

V.                   Financial Report

Review monthly report/FY 17 Audit Update

 

VI.                 New Business

Consider and possibly take action on:

1.       Discussion on transition plan regarding January reorganization

2.       List of Prospects/Evergreen List/Visits Update

3.       Enter into Executive Session to: (1) discuss personnel and legal matters related to the Evaluation of EDC Director’s Smart Goals and the contract between the Type 4-A CEDC and Type 4-B CCC regarding the employment of the Executive Director pursuant to Section 551.074 of the Government Code (Personnel Matters) and Section 551.071 of the Government Code (Consultation with Attorney)

4.       Upon returning to open session, take whatever actions as they may deem appropriate regarding items discussed in Executive Session.

 

VII.               Directors Report-Retail/Events, COG update, TEDC, TMCN

 

VIII.             Executive Session

The CEDC Board reserves the right to retire into Executive Session on any of the above referenced items pursuant to the Texas Open Meetings Act, Government Code Sections 551.071 – Consultation with Attorney            551.072 – Deliberations about Real Property, 551.074 – Personnel Matters or 551.087 – Economic Development, if appropriate.

IX.                 Reconvene into regular session if needed; and take appropriate action on items discussed during Executive Session.

 

X.                   Adjournment

 

 

CERTIFICATION

I Certify that the above notice of meeting was posted at Coleman City Hall, 200 W. Live Oak, Coleman, Texas on ________of _______, 2018 at ________ A.M./P.M

                                      

                                                                                                 _______________________________________

Jack Birdwell, Secretary

Requests for accommodations for persons with disabilities or interpretive services must be made 48 hours prior to this meeting.  Please contact the Coleman EDC office at (325) 625-3669 or E-mail edcolemanedc@outlook.com for questions regarding these services.

 

 

 

 

Type B CCC Agenda 10-16-18

REGULAR MEETING NOTICE

OF THE

COLEMAN COMMUNITY COALITION

 

Notice is hereby given that a Regular Meeting of the Coleman Community Coalition Type B Board will be held on Tuesday, October 16, 2018 at 6:00p.m. at the Bill Franklin Center, 13152 St. Hwy 206, Coleman, Texas to consider the following items and possibly take action:

 

I.                     Call to Order

 

II.                   Invocation

 

III.                 Comments by Visitors (limited to 3 minutes) on items not on the agenda

 

IV.                 Review of Minutes

Review of Minutes from the REGULAR MEETING held on September 18, 2018.

 

V.                   Financial Report

Review monthly report/FY 17 Audit update

 

VI.                 Public Hearing

Open Public Hearing

In accordance with the Texas Local Gov’t Code Section 505.159, a Public Hearing will be held on 5 projects:

1.       To provide funds up to $18,500.00 to be utilized by Central Texas Opportunities to acquire and rehab houses in Coleman.

2.       To provide funds up to $6,000.00 to Christian Family Ministries for the Backpack and Hot Meals program.

3.       To participate in the VISTA program with a $1,200.00 sponsorship for a volunteer to be utilized by the Coleman Type A&B EDC’s.

4.       To provide $750.00 for the Best of the Best Swine Show to be held December 1st, 2018.

5.       To provide $2,250.00 for the Western Trail Longhorn show to be held on April 26, 27 & 28, 2019.

Close Public Hearing

 

VII.               New Business

Consider and possibly take action on:

1.       Providing funds/passing resolution to provide up to $18,500.00 to be utilized by CTO to acquire/rehab houses in Coleman

2.       Providing funds/passing resolution to provide up to $6,000.00 to Christian Family Ministries for their Backpack and Hot Meals program

3.       Providing funds up to $1,200.00 to participate in the VISTA program

4.       Providing up to $750.00 for the Best of the Best Swine Show to be held on 12-1-18

5.       Providing up to $2,250.00 for the Western Trail Longhorn Show, April 26, 27 & 28, 2019

6.       Presentation by Annette Carrell for Prickly Pear Boutique & Restaurant

7.       Participating with the City of Coleman on use of Track Hoe at Memory Lake in the amount of $3,750.00

8.       Purchasing winter rye grass seed for Memory Lake

9.       Renewal of ARCIT membership

10.    Paying rent to the CCYAC board for October, November & December

11.    Working on a new Gateway project in conjunction with the Greater Western Trail Days in April 2019

12.    Setting up a Fall workday at Milton Autry Memory Lake

13.    Possible consolidation of Type A&B Boards, working together with other boards

14.    Prospects/Evergreen List

 

VIII.             Directors Report-Retail/Events, ARCIT, TEDC, COG

 

IX.                 Executive Session

The CCC Board reserves the right to retire into Executive Session on any of the above referenced items pursuant to the Texas Open Meetings Act, Government Code Sections 551.071 – Consultation with Attorney            551.072 – Deliberations about Real Property, 551.074 – Personnel Matters or 551.087 – Economic Development, if appropriate.

X.                   Reconvene into regular session if needed; and take appropriate action on items discussed during Executive Session.

 

XI.                 Adjournment

CERTIFICATION

I Certify that the above notice of meeting was posted at Coleman City Hall, 200 W. Live Oak, Coleman, Texas and at the Bill Franklin Center, 13152 St. Hwy 206, Coleman, Texas on ________of _______, 2018 at ________ A.M./P.M

                                      

                                                                                                 _______________________________________

Kim Little, Executive Director

This facility is wheelchair accessible and accessible parking space is available.  Requests for accommodations or interpretive services must be made 48 hours prior to this meeting.  Please contact the Coleman Community Coalition office at (325) 625-3669 or E-mail edcolemanedc@outlook.com 

 

Type B CCC Agenda 9-18-18

REGULAR MEETING NOTICE

OF THE

COLEMAN COMMUNITY COALITION

 

Notice is hereby given that a Regular Meeting of the Coleman Community Coalition Type B Board will be held on Tuesday, September 18, 2018 at 6:00p.m. at the Bill Franklin Center, 13152 St. Hwy 206, Coleman, Texas to consider the following items and possibly take action:

 

I.                     Call to Order

 

II.                   Invocation

 

III.                 Comments by Visitors (limited to 3 minutes) on items not on the agenda

 

IV.                 Review of Minutes

Review of Minutes from the REGULAR MEETING held on August 21, 2018.

 

V.                   Financial Report

Review monthly report/FY 17 Audit update

 

VI.                 Public Hearing

Open Public Hearing

In accordance with the Texas Local Gov’t Code Section 505.159, a Public Hearing will be held on 2 projects:

1.       To provide funds up to $3,500.00 to be utilized to prepare the Texas Parks and Wildlife Grant application for Milton Autry Memory Lake

2.       To provide $12,000.00 for equipment and improvements to J.L. Palmer Boot Company

Close Public Hearing

 

VII.               New Business

Consider and possibly take action on:

1.       Funding Milton Autry Memory Lake grant application with HOWCO for $3,500.00

2.       Funding J.L. Palmer Boot Company for $12,000.00 for equipment and improvements

3.       Milton Autry Memory Lake grant update/designation of elements

4.       Request for funding of housing projects from CTO

5.       Request for funding for backpack program and hot meals from Christian Family Ministries

6.       Clarification on Don Luis project/ownership

7.       Letter of Support for Milton Autry Memory Lake Grant Application

8.       Participation in VISTA volunteer program with AHEC

9.       Request for funding the Best of the Best Swine Show set for December 1st

10.    Request for funding the Western Trail Longhorn Show set for April 26, 27 & 28, 2019

11.    Funding Application Process Update

12.    Evaluation of Executive Directors performance of SMART goals

13.    Prospects/Evergreen List

 

VIII.             Directors Report-Retail/Events, ARCIT, TEDC, COG

 

IX.                 Executive Session

The CCC Board reserves the right to retire into Executive Session on any of the above referenced items pursuant to the Texas Open Meetings Act, Government Code Sections 551.071 – Consultation with Attorney            551.072 – Deliberations about Real Property, 551.074 – Personnel Matters or 551.087 – Economic Development, if appropriate.

X.                   Reconvene into regular session if needed; and take appropriate action on items discussed during Executive Session.

 

XI.                 Adjournment

CERTIFICATION

I Certify that the above notice of meeting was posted at Coleman City Hall, 200 W. Live Oak, Coleman, Texas and at the Bill Franklin Center, 13152 St. Hwy 206, Coleman, Texas on ________of _______, 2018 at ________ A.M./P.M

                                      

                                                                                                 _______________________________________

Kim Little, Executive Director

This facility is wheelchair accessible and accessible parking space is available.  Requests for accommodations or interpretive services must be made 48 hours prior to this meeting.  Please contact the Coleman Community Coalition office at (325) 625-3669 or E-mail edcolemanedc@outlook.com

 

 

Type A CEDC Agenda 9-18-18

REGULAR MEETING NOTICE

OF THE

COLEMAN ECONOMIC DEVELOPMENT CORPORATION

 

Notice is hereby given that a Regular Meeting of the Coleman Economic Development Corporation Type A Board will be held on Tuesday, September 18, 2018 at 5:00p.m. at the Bill Franklin Center, 13152 St. Hwy 206, Coleman, Texas to consider the following items and possibly take action:

 

I.                     Call to Order

 

II.                   Invocation

 

III.                 Comments by Visitors (limited to 3 minutes) on items not on the agenda

 

IV.                 Review of Minutes

Review of Minutes from the REGULAR MEETING held on August 27, 2018.

 

V.                   Financial Report

Review monthly report/FY 17 Audit Update

 

VI.                 New Business

Consider and possibly take action on:

1.       Discussion on signature authority at InterBank for CD’S

2.       Request for funds to Repair/Renovate Hidalgo’s

3.       Discussion on location of Board records and meeting location

4.       Letter of Support for Milton Autry Memory Lake Grant Application

5.       Funding Application Process Follow-up

6.       Evaluation of Executive Directors performance of SMART goals

7.       List of Prospects/Evergreen List/Visits Update

 

VII.               Directors Report-Retail/Events, COG/LVI visit, TEDC

 

VIII.             Executive Session

The CEDC Board reserves the right to retire into Executive Session on any of the above referenced items pursuant to the Texas Open Meetings Act, Government Code Sections 551.071 – Consultation with Attorney            551.072 – Deliberations about Real Property, 551.074 – Personnel Matters or 551.087 – Economic Development, if appropriate.

IX.                 Reconvene into regular session if needed; and take appropriate action on items discussed during Executive Session.

 X.                   Adjournment

 

CERTIFICATION

I Certify that the above notice of meeting was posted at Coleman City Hall, 200 W. Live Oak, Coleman, Texas on ________of _______, 2018 at ________ A.M./P.M

                                      

                                                                                                 _______________________________________

Jack Birdwell, Secretary/Treasurer

Requests for accommodations for persons with disabilities or interpretive services must be made 48 hours prior to this meeting.  Please contact the Coleman EDC office at (325) 625-3669 or E-mail edcolemanedc@outlook.com for questions regarding these services.

 

 

 

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Type A CEDC Agenda 8-27-18

REGULAR MEETING NOTICE

OF THE

COLEMAN ECONOMIC DEVELOPMENT CORPORATION

 

Notice is hereby given that a Regular Meeting of the Coleman Economic Development Corporation Type A board will be held on Monday, August 27, 2018 at 6:00p.m. at the Coleman County Chamber of Commerce, 110 S. Commercial Ave., Coleman, Texas to consider the following items and possibly take action:

 

I.                     Call to Order

 

II.                   Invocation

 

III.                 Comments by Visitors (limited to 3 minutes) on items not on the agenda

 

IV.                 Review of Minutes

Review of Minutes from the REGULAR MEETING held on July 9, 2018; the JOINT TOWN HALL MEETING held on July 26, 2018 and the JOINT 4A/4B/CCYAC/RODEO Assn. MEETING held on August 15, 2018.

 

V.                   Financial Report

Review monthly report

 

VI.                 New Business

Consider and possibly take action on:

1.       Resignation from Harold Skelton

2.       Discussion on signature authority at Coleman County State Bank

3.       Presentation by Sandra Rose to provide accounting service for the CEDC beginning October 1st

4.       Audit for FY 17

5.       Request for funds to Repair/Renovate Hidalgo’s

6.       Making Billboards available to rent for the business community

7.       Findings of Sam Swan on repairs to the Chamber Building

8.       Request from CCYAC Board for Executive Director to Manage the Bill Franklin/Goree Expo Center beginning September 1st

9.       Application Process Update

10.    Evaluation of Executive Directors performance of SMART goals

11.    Review financial analysis of projects

12.    List of Prospects/Evergreen List

13.    Update on JAL agreement

14.    Request by Coleman Chamber of Commerce for $1,685.64 for materials to add electrical downtown for Fiesta (City of Coleman will provide labor)

15.    Request by Coleman Chamber of Commerce for $495.00 for Wi-Fi installation downtown for Fiesta (Coleman County Telephone Co-Op will provide labor)

 

VII.               Directors Report-Town Hall, Retail/Events, Ady Update, Career Center

 

VIII.             Executive Session

 

The CEDC Board reserves the right to retire into Executive Session on any of the above referenced items pursuant to the Texas Open Meetings Act, Government Code Sections 551.071 – Consultation with Attorney            551.072 – Deliberations about Real Property, 551.074 – Personnel Matters or 551.087 – Economic Development, if appropriate.

 

 

 

IX.                 Reconvene into regular session if needed; and take appropriate action on items discussed during Executive Session.

 

X.                   Adjournment

 

CERTIFICATION

I Certify that the above notice of meeting was posted at Coleman City Hall, 200 W. Live Oak, Coleman, Texas on ________of _______, 2018 at ________ A.M./P.M

                                      

                                                                                                 _______________________________________

 

Requests for accommodations for persons with disabilities or interpretive services must be made 48 hours prior to this meeting.  Please contact the Coleman EDC office at (325) 625-3669 or E-mail edcolemanedc@outlook.com for questions regarding these services.

                                                                                                             Jack Birdwell, Secretary/Treasurer

 

 

 

Type B CCC Agenda 8-21-18

REGULAR MEETING NOTICE

OF THE

COLEMAN COMMUNITY COALITION

 

Notice is hereby given that a Regular Meeting of the Coleman Community Coalition Type B board will be held on Tuesday, August 21, 2018 at 6:00p.m. at the Bill Franklin Center, 13152 St. Hwy 206, Coleman, Texas to consider the following items and possibly take action:

 

I.                     Call to Order

 

II.                   Invocation

 

III.                 Review of Minutes

Review of Minutes from the REGULAR MEETING held on July 17, 2018; the JOINT TOWN HALL MEETING held on July 26, 2018 and the JOINT 4A/4B/CCYAC/RODEO Assn. MEETING held on August 15, 2018.

 

IV.                 Financial Report

Review monthly report and amend FY 18 Budget and finalize/amend FY 19 Budget

 

V.                   New Business

Consider and possibly take action on:

1.       Request from Jamie Palmer for funding for Boot Shop

2.       Review and approve workforce numbers for Freight Train CrossFit

3.       Funding Milton Autry Memory Lake grant application with HOWCO for $3,500.00

4.       Renewing GO Texan membership with Texas Department of Ag for $100.00

5.       Request from CCYAC Board for Executive Director to Manage the Bill Franklin/Goree Expo Center beginning September 1st

6.       Application Process Update

7.       Evaluation of Executive Directors performance of SMART goals

 

VI.                 Directors Report-Town Hall, Retail/Events, Ady Update

 

VII.               Executive Session

 

The CCC Board reserves the right to retire into Executive Session on any of the above referenced items pursuant to the Texas Open Meetings Act, Government Code Sections 551.071 – Consultation with Attorney            551.072 – Deliberations about Real Property, 551.074 – Personnel Matters or 551.087 – Economic Development, if appropriate.

 

 

 

VIII.             Reconvene into regular session if needed; and take appropriate action on items discussed during Executive Session.

 

IX.                 Adjournment

 

 

 

CERTIFICATION

I Certify that the above notice of meeting was posted at Coleman City Hall, 200 W. Live Oak, Coleman, Texas and at the Bill Franklin Center, 13152 St. Hwy 206, Coleman, Texas on ________of _______, 2018 at ________ A.M./P.M

                                      

                                                                                                 _______________________________________

 

This facility is wheelchair accessible and accessible parking space is available.  Requests for accommodations or interpretive services must be made 48 hours prior to this meeting.  Please contact the Coleman Community Coalition office at (325) 625-3669 or E-mail edcolemanedc@outlook.com

                                                                                                             Kim Little, Executive Director

 

 

Joint Career/Workforce Development Meeting

JOINT MEETING

COLEMAN ECONOMIC DEVELOPMENT CORPORATION

COLEMAN COMMUNITY COALITION

BILL FRANKLIN CENTER

13152 St. Hwy. 206, COLEMAN, TEXAS

Wednesday, August 15, 2018

6:00 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

SPECIAL BOARD MEETING:

 

1.    The CEDC and CCC Boards may consider, discuss or take action on participating in a meeting jointly with the CCYAC, Coleman Rodeo Association and potential partners to consider moving forward with planning a Career/Workforce Development Center.

    

2.  BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC/CCC STAFF AND OR BOARD MEMBERS)

 

3.     ADJOURNMENT OF THE MEETING

 

The CEDC and CCC Boards of the City of Coleman reserve the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

I KIM LITTLE do hereby certify that the above notice of a meeting of the CEDC and CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2018 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_____________________________________

Kim Little, Executive Director

 

The CEDC/CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Executive Director by calling 325-625-1280 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

Town Hall CCC Agenda

AGENDA

COLEMAN COMMUNITY COALITION

TOWN HALL MEETING

BILL FRANKLIN CENTER

13152 St. Hwy. 206, COLEMAN, TEXAS

Thursday, July 26, 2018

6:00 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

SPECIAL BOARD MEETING:

 

1.    The CCC Board may consider, discuss or take action on participating in a Town Hall meeting jointly with the CEDC, City Council and Staff.

    

2.  BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

 

3.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

I KIM LITTLE do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2018 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_____________________________________

Kim Little, Executive Director of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC Executive Director by calling 325-625-1280 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

Town Hall CEDC Agenda

AGENDA

COLEMAN ECONOMIC DEVELOPMENT CORPORATION

TOWN HALL MEETING

BILL FRANKLIN CENTER

13152 St. Hwy. 206, COLEMAN, TEXAS

Thursday, July 26, 2018

6:00 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

SPECIAL BOARD MEETING:

 

1.    The CEDC Board may consider, discuss or take action on participating in a Town Hall meeting jointly with the CCC, City Council and Staff.

    

2.  BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

 

3.     ADJOURNMENT OF THE MEETING

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

I JACK BIRDWELL do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2018 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_____________________________________

Jack Birdwell, Secretary/Treasurer of CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Executive Director by calling 325-625-1280 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

Type B CCC Regular 7-17-19

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

BILL FRANKLIN CENTER

13152 St. Hwy. 206, COLEMAN, TEXAS

Tuesday, July 17, 2018

6:00 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

 

      Board will consider approval of minutes of 6-19-18 Regular Monthly Board Meeting, the 6-28-18 Ady Advantage meeting, 7-9-18 Joint meeting with CEDC and 7-10-18 Budget Workshop meeting.  The Board may take any action deemed necessary.

 

FINANCIAL REPORT:

 

     Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.   Board members will also take action to adopt the FY 19 Budget. The Board may take any action deemed necessary.

 

PUBLIC HEARING;

 

OPEN Public Hearing:

 

In accordance with the Texas Local Gov’t Code Section 505.159, a Public Hearing will be held by the Board of Directors of the Coleman Community Coalition, a Type B Economic Development Corporation during a meeting to be held on July 17th, 2018 at 6:00 P.M.  at the Bill Franklin Center, 13152 St. Hwy 206, Coleman, Texas, to consider and/or take action upon 1 project:

 

 

The Board may conduct a public hearing on 1 project: 

1.    To provide funds up to $3,000.00 to be utilized to replace/repair riser at Milton Autry Memory Lake.

 

 Close Public Hearing

 

REGULAR BOARD MEETING:

 

1.    The CCC Board may consider, discuss or take action on approving a resolution to approve the following project: 1) To provide funds up to $3,000.00 to be utilized to replace/repair riser at Milton Autry Memory Lake.  The project, if approved, will be presented to the Coleman City Council for their approval.

 

2.    The CCC Board may consider, discuss or take action on planning a joint meeting with the Type A CEDC to discuss moving forward on the Workforce Center.

 

3.    The CCC Board may consider, discuss or take action on adopting their FY 19 Work Plan

 

4.    The CCC Board may consider, discuss or take action on review of TWC Performance numbers for Freight Train CrossFit.

 

5.    The CCC Board may consider, discuss or take action on approving a plan to present to the City of Coleman for Memory Lake improvements that would be eligible for a TP&W grant.

                                   

6.    The CCC Board may consider, discuss or take action on updating application and criteria for project funding.

 

7.    The CCC Board may consider, discuss or take action on developing/adopting a brand/logo/tag line for the Type B CCC.

 

8.    The CCC Board may consider, discuss or take action concerning the                                                               

  monthly report from the Executive Director including an updated Evergreen List.

 

ITEMS TO BE COVERED:

1.    Retail Update-Biz People Meeting/Events/Activities

2.    Audit

                              3.  Billboards Update

                              4.  Picnic in the Park

                              5.  Sidewalks

           

 

9.  BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CCC STAFF AND OR BOARD MEMBERS)

 

 

10.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

I KIM LITTLE do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2018 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Kim Little, Executive Director of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC Executive Director by calling 325-625-1280 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

 

 

 

 

 

 

Type B CCC Special Called 6-28-18

AGENDA

COLEMAN COMMUNITY COALITION

SPECIAL CALLED BOARD MEETING

BILL FRANKLIN CENTER

13152 St. Hwy. 206, COLEMAN, TEXAS

Thursday, June 28, 2018

9:00 A.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

 

SPECIAL BOARD MEETING:

 

1.    The CCC Board may consider, discuss or take action on participating in a workshop jointly with the CEDC and City Council and Staff led by Janet Ady with Ady Advantage.

 

    

2.  BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CCC STAFF AND OR BOARD MEMBERS)

 

 

3.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

I KIM LITTLE do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2018 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Kim Little, Executive Director of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC Executive Director by calling 325-625-1280 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

 

 

 

 

 

 

Type A CEDC Special Called 6-28-18

AGENDA

COLEMAN ECONOMIC DEVELOPMENT CORPORATION

SPECIAL CALLED BOARD MEETING

BILL FRANKLIN CENTER

13152 St. Hwy. 206, COLEMAN, TEXAS

Thursday, June 28, 2018

9:00 A.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

 

SPECIAL BOARD MEETING:

 

1.    The CEDC Board may consider, discuss or take action on participating in a workshop jointly with the CCC and City Council and Staff led by Janet Ady with Ady Advantage.

 

    

2.  BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

 

3.     ADJOURNMENT OF THE MEETING

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

I KIM LITTLE do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2018 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_____________________________________

Kim Little, Executive Director of CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Executive Director by calling 325-625-1280 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

 

 

 

 

 

 

 

Type A CEDC Special Called 6-25-18

SPECIAL CALLED BOARD MEETING

COLEMAN EDC, INC.

AT THE TEMPORARY CHAMBER OF COMMERCE OFFICE

110 SOUTH COMMERCIAL

COLEMAN, TEXAS

 

Monday, June 25, 2018

6:00 P.M.

CALL TO ORDER: Herman Law, President

 

WELCOME TO VISITORS AND GUESTS:

 

FINANCIAL REPORT/BUDGET WORKSHOP:

            The Board will hold a budget workshop to look at the FY19 budget numbers and will adopt the budget at a meeting to be held on July 9th, 2018.

 

REGULAR BOARD MEETING:

 

1.      The CEDC Board may consider, discuss or take action on evaluating drainage issues at JAL location in the Industrial Park at the Airport.

 

2.      The CEDC Board may consider, discuss or take action on matters regarding the bids received for leases on tracts owned by the CEDC (a 68.14 acre tract and a 48.65 acre tract) and awarding or rejecting bids on the tracts.

 

3.      The CEDC Board may consider, discuss or take action on a request from Harold Skelton for reimbursement of $750.00 for extra hours worked on FY 17 audit issues.

 

4.      The CEDC Board may consider, discuss or take action on electing the following officers of the corporation, secretary/treasurer and vice president, to serve the remaining term of office for the offices vacated by Monte Merriman and Gary Payne.

 

5.      The CEDC Board may consider, discuss or take action on location of records and or record keeping for the organization.

 

6.      BOARD AND STAFF COMMENTS:

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

7.      RECEIVING AN INQUIRY BY A VISITOR:

Visitors will be limited to no more than (5) minutes to address the Board concerning an inquiry as follows:

1.       If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a)   A statement of specific factual information given in response to the inquiry; or

(b)   A recitation of existing policy in response to the inquiry.

2.      Any deliberation or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

8.      ADJOURNMENT OF THE MEETING:

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections: 551.071(Consultation with the Board’s Attorney), 551.072 (Deliberations about Real Property), 551.074 (Personnel Matters), 551.087

(Economic Development).

I Kim Little, do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ________, 2018 at _______P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

______________________________________

Kim Little, Executive Director CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Executive Director by calling 325-625-3669 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight hours in advance of the scheduled meeting.

 

 

 

Type B CCC Agenda 6-19-18

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

BILL FRANKLIN CENTER

13152 St. Hwy. 206, COLEMAN, TEXAS

Tuesday, June 19, 2018

6:00 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

 

      Board will consider approval of minutes of 5-15-18 Regular Monthly Board Meeting, the Board may take any action deemed necessary – Joe Haynes

 

FINANCIAL REPORT:

 

     Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.  The Board may take any action deemed necessary – Joe Haynes and Sandra Rose

 

PUBLIC HEARING;

 

OPEN Public Hearing:

 

In accordance with the Texas Local Gov’t Code Section 505.159, a Public Hearing will be held by the Board of Directors of the Coleman Community Coalition, a Type B Economic Development Corporation during a meeting to be held on June 19th, 2018 at 6:00 P.M.  at the Bill Franklin Center, 13152 St. Hwy 206, Coleman, Texas, to consider and/or take action upon 3 projects:

 

 

 

The Board may conduct a public hearing on 3 projects: 

1.    To provide funds up to $100,000.00 to be utilized by Ron Smith, Kevin Phillips and Don Harrison for equipment and improvements to the future Don Luis Restaurant located at 2000 S. Commercial.

2.    To provide funds up to $7,568.80 for the improvements to the roof of the historic “Overall Rest” building at the Coleman Cemetery.

3.    To provide funds up to $100.00 for the Eldercare Conference hosted by Texas AgriLife.

 

Close Public Hearing

 

REGULAR BOARD MEETING:

 

1.    The CCC Board may consider, discuss or take action on approving a resolution to approve the following projects: 1) To provide funds up to $100,000.00 to be utilized by Ron Smith, Kevin Phillips and Don Harrison for equipment and improvements to the future Don Luis Restaurant located at 2000 S. Commercial, 2) To provide funds up to $7,568.80 for the improvements to the roof of the historic “Overall Rest” building at the Coleman Cemetery, 3) To provide funds up to $100.00 for the Eldercare Conference hosted by Texas AgriLIfe. The projects, if approved, will be presented to the Coleman City Council for their approval.  Joe Haynes and Kim Little

 

2.    The CCC Board may consider, discuss or take action on presentation by Chris Moore and Seth Moore to request possible funding on business expansion project.  Joe Haynes, Kim Little, Chris Moore and Seth Moore.

 

3.    The CCC Board may consider, discuss or take action on presentation by Anchor Café to request funds.  Joe Haynes, Kim Little, Elizabeth Jones and Annie Carpenter.

 

4.    The CCC Board may consider, discuss or take action on presentation by CTO on new Housing Grant and possible partnership to rehab existing structures.  Joe Haynes, Kim Little, Hannah Adams and Tammy Smith

 

5.    The CCC Board may consider, discuss or take action on review of TWC Performance numbers for Heartland Chiropractic and Rancho Centro.  If the criteria have been met the penalty will be forgiven.  Joe Haynes, Kim Little and Sandra Rose

 

6.    The CCC Board may consider, discuss or take action on approving funds for repairs to the Memory Lake Riser.  Joe Haynes and Bill Hennig

                                   

7.    The CCC Board may consider, discuss or take action on approving funds to repair fencing and provide signage on the East side of the dam at Memory Lake. Joe Haynes, Kim Little and Bill Hennig

 

8.    The CCC Board may consider, discuss or take action on approving payment to City of Coleman for $170.93 for shipping on materials for Sound System.  Joe Haynes and Kim Little

 

9.    The CCC Board may consider, discuss or take action on providing Porta Potties for Disc Golf Tournament at Memory Lake on July 4th.  Joe Haynes and Kim Little

 

10. The CCC Board may consider, discuss or take action on approving funds to pay a monthly subscription to Mood Mix for $37.83/month for music streaming for the downtown sound system.  Joe Haynes and Kim Little

 

11. The CCC Board may consider, discuss or take action on participating in a joint Town Hall meeting with the Type A CEDC on July 26th at 6pm at the Bill Franklin Center.  The board will also consider providing funding for a meal.  Joe Haynes and Kim Little

 

12. The CCC Board may consider, discuss or take action on lighting estimates on billboards. Joe Haynes and Kim Little

 

13. The CCC Board may consider, discuss or take action on allowing the Executive Director to attend the TEDC 2018 Annual Conference Oct. 17-19 in Fort Worth. Cost will be split with the Type A CEDC.   Joe Haynes and Kim Little

 

14. The CCC Board may consider, discuss or take action to pay the CCYAC board for Rent, Utility Reimbursement and other personnel services for August and September 2018.  Joe Haynes

 

15. The CCC Board may consider, discuss or take action on the possibility of developing/adopting a brand/logo/tag line for the Type B CCC.  Joe Haynes and Kim Little

 

16. The CCC Board may consider, discuss or take action concerning the                                                               

   monthly report from the Executive Director including updated Evergreen List.

 

ITEMS TO BE COVERED:

1.    Retail Update-Biz People Meeting/Events/Activities

2.    Sound System

3.    Budget Workshop Reminder (July 10th)

4.    Audit

                                     5.  Sidewalks

                                     6.  Billboards Update

                                     7.  Career Development Center (Finance & Facility Update)

                                    (Kevin McMahon will update on Finance Committee)

           

17.  BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CCC STAFF AND OR BOARD MEMBERS)

 

 

18.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

I KIM LITTLE do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2018 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Kim Little, Executive Director of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC Executive Director by calling 325-625-1280 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

 

 

 

 

 

Type A CEDC Agenda 6-5-18

REGULAR BOARD MEETING

COLEMAN EDC, INC.

AT THE TEMPORARY CHAMBER OF COMMERCE OFFICE

110 SOUTH COMMERCIAL

COLEMAN, TEXAS

 

Tuesday, June 5, 2018

6:00 P.M.

CALL TO ORDER: Herman Law, President

 

WELCOME TO VISITORS AND GUEST:

 

APPROVAL OF THE MINUTES:

            Board members will consider approval of minutes of the April 23, 2018 Special Called Project CHEW meeting, April 23, 2018 Regular monthly board meeting and the May 18, 2018 Special Called board meeting.  The Board will take any action deemed necessary-Herman Law

 

FINANCIAL REPORT:

            Harold Skelton, the board’s accountant, will present the monthly financial report for the CEDC.  The Board may take any action deemed necessary-Herman Law and Harold Skelton

 

REGULAR BOARD MEETING:

1.      The CEDC Board may consider, discuss or take action on the reorganization of JAL Welding by Eric Beaird. Herman Law and Monte Merriman Eric Beaird

 

2.      The CEDC Board may consider, discuss or take action on a proposal to repair the Chamber of Commerce Building. Herman Law  and Monte Merriman

 

3.      The CEDC Board may consider, discuss or take action on adoption of draft of Economic Development Plan/Measures for the CEDC and presentation on Community Comparisons.  Herman Law, Mark Price, Jack Birdwell and Kim Little

 

4.      The CEDC Board may consider, discuss or take action on previous Presentation by Executive Director, Kim Little on review of Existing Policy & Procedures for financial, accounting, purchasing and budgeting in compliance of SMART goals deadline of 4-1-18.  The item was tabled at 3-26-18 and 4-23-18 Board Meetings until Herman Law and Gary Payne could talk to auditors and until the audit is presented.  Herman Law and Gary Payne

 

5.      The CEDC Board may consider, discuss or take action to participate jointly with Type B CCC in a Town Hall meeting on June 28th.  Herman Law, Mark Price and Kim Little

 

6.      The CEDC Board may consider, discuss or take action on follow-up on repairs to existing leaks in the roof on the Selkirk/Coleman Filter building. Herman Law, Monte Merriman and Kim Little

 

7.      The CEDC Board may consider, discuss or take action on matters regarding the terms for advertising and seeking bids for leases on tracts owned by the CEDC (a 68.14 acre tract and a 48.65 acre tract) for the production of hay in 2018.   This won’t be necessary unless it rains substantially soon.  Herman Law, Pat Chesser and Kim Little

 

8.      The CEDC Board may consider, discuss or take action on approving a promotional expense to grant up to $5,000.00 for the Sports Facility fundraiser to be held on June 21st at the Bill Franklin Center.  Herman Law and Dr. Paul Reynolds

 

9.      The CEDC Board may consider, discuss or take action on a new Proposal for the EDC Housing/Office location with JoAnn Eddelman.  Herman Law and Mark Price

 

10.  The CEDC Board will hear a report on current activity with existing business partners and potential prospects including an updated Evergreen list, potential Funding Opportunities and opportunities for Economic Development. Herman Law and Kim Little

 

11.  The CEDC Board may consider, discuss or take action on an update on the status of project CHEW locating their operation in Coleman. Herman Law and Kim Little

 

12.  The CEDC Board may consider, discuss or take action on allowing the E.D. to attend the TEDC meeting in Fort Worth, October 17-19 pending 4B approval .  Herman Law and Kim Little

 

13.  The CEDC Board may consider, discuss or take action concerning the monthly report from the Executive Director. Herman Law and Kim Little

ITEMS TO BE COVERED:

1.      Retail Update-Sales Tax, Events & Activities

2.      Career Development Center Update

3.      Update on Billboards

 

14.  BOARD AND STAFF COMMENTS:

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

15.  RECEIVING AN INQUIRY BY A VISITOR:

Visitors will be limited to no more than (5) minutes to address the Board concerning an inquiry as follows:

1.       If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a)   A statement of specific factual information given in response to the inquiry; or

(b)   A recitation of existing policy in response to the inquiry.

2.      Any deliberation or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

16.  ADJOURNMENT OF THE MEETING:

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections: 551.071(Consultation with the Board’s Attorney), 551.072 (Deliberations about Real Property), 551.074 (Personnel Matters), 551.087

(Economic Development).

I Monte Merriman, do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ________, 2018 at _______A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

______________________________________

Monte Merriman, Secretary CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Executive Director by calling 325-625-3669 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight hours in advance of the scheduled meeting.

 

 

 

Type A CEDC Special Called 5-18-18

A CALLED BOARD MEETING

COLEMAN EDC, INC.WILL BE CONDUCTED

AT THE TEMPORARY CHAMBER OF COMMERCE OFFICE BUILDING

LOCATED AT 110 SOUTH COMMERCIAL

COLEMAN, TEXAS

ON FRIDAY, MAY 18, 2018 AT 5:00 P.M.

 

A called meeting of the Type 4-A Coleman Economic Development Corporation will be held on Friday, May 18, 2018 at 5:00 P.M.  The following subjects will be considered in any order that is considered most convenient by the Board of Directors of the Coleman Economic Development Corporation.

 

CALL TO ORDER: Herman Law, President

 

WELCOME TO VISITORS AND GUEST:  Herman Law, President

 

APPROVAL OF THE MINUTES:

            No Actions to be taken at this called meeting-Herman Law, President

 

FINANCIAL REPORT:

            No actions to be taken at this called meeting – Herman Law, President.

 

New Business Items:

 

1.      The Type 4- A CEDC Board of Directors may consider, discuss, and/or take action regarding the lease of some 48.65 acres of land more or less to be use for agricultural purposes only and which lies within the Industrial Park.  The Type 4- A CEDC property shall be leased to Mr. Paul Whittington. – Herman Law, President.

 

2.       The Type 4-A CEDC Board of Directors may consider, discuss and/or take action on a proposed contract with Chris Guerrero to spray the 68 acres owned by the CEDC (Rail Junction Property) to keep the property free of weeds in exchange for Mr. Guerrero’s right to harvest and retain the hay crop produced on the 68 acre tract - Herman Law, President.

 

3.      BOARD AND STAFF COMMENTS:

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

1.      The next regular scheduled meeting of the Type 4-A CECD shall be conducted on June 5 at 6:00 P.M. at the temporary offices of the Chamber of Commerce, 110 S. Commercial, Coleman, Texas – Herman Law, President.

 

 

4.      RECEIVING AN INQUIRY BY A VISITOR:

Visitors will be limited to no more than (5) minutes to address the Board concerning an inquiry as follows:

1.       If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a)   A statement of specific factual information given in response to the inquiry; or

(b)   A recitation of existing policy in response to the inquiry.

2.      Any deliberation or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

5.      ADJOURNMENT OF THE MEETING: _________________ P.M.

 

The CEDC Board of Directors of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections: 551.071(Consultation with the Board’s Attorney), 551.072 (Deliberations about Real Property), 551.074 (Personnel Matters), 551.087(Economic Development).

 

I Monte Merriman, do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on May 14, 2018 at _______P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

______________________________________

Monte Merriman, Secretary CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Executive Director by calling 325-625-3669 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight hours in advance of the scheduled meeting.

Type B CCC May 15, 2018 Regular Monthly Board Meeting

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

BILL FRANKLIN CENTER

13152 St. Hwy. 206, COLEMAN, TEXAS

Tuesday, May 15, 2018

6:00 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

 

      Board will consider approval of minutes of 4-17-18 Regular Monthly Board Meeting, the Board may take any action deemed necessary – Joe Haynes

 

FINANCIAL REPORT:

 

     Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.  The Board may take any action deemed necessary – Joe Haynes and Sandra Rose

 

PUBLIC HEARING;

 

Open Public Hearing

In accordance with the Texas Local Gov’t Code Section 505.159, a Public Hearing will be held by the Board of Directors of the Coleman Community Coalition, a Type B Economic Development Corporation during a meeting to be held on May 15, 2018 at 6:00 P.M.  at the Bill Franklin Center, 13152 St. Hwy 206, Coleman, Texas, to consider and/or take action upon 2 projects:

 

 

 

 

 

The Board may conduct a public hearing on 2 projects: 

 

1.    To provide funds up to $6,780.00 to be utilized to build a boundary fence off of CR 402 to prevent vandalism at Milton Autry Memory Lake.

 

2.    To provide funds up to $1,500.00 for the Picnic in the Park to be held in the Coleman City Park on July 4th 2018.

 

Close Public Hearing

 

REGULAR BOARD MEETING:

 

1.    The CCC may consider, discuss or take action on approving a resolution to approve the following projects: a) To provide funds up to $6,780.00 to be utilized to build a boundary fence off of CR 402 to prevent vandalism at Milton Autry Memory Lake, b) To provide funds up to $1,500.00 for the Picnic in the Park to be held in the Coleman City Park on July 4th 2018. The projects, if approved, will be presented to the Coleman City Council for their approval.  Joe Haynes and Kim Little

 

2.    The CCC may consider, discuss or take action on presentation by Kevin Phillips for a Restaurant project that will include remodel and equipment.  Joe Haynes, Kim Little and Kevin Phillips

                                   

3.    The CCC Board may consider, discuss or take action on a request for financial assistance in the amount of $7,568.80 from the Coleman Cemetery Advisory Committee for the CCC to fund purchase of a new roof for the historic “Overall Rest” building at the cemetery. Joe Haynes, Kim Little and Lana Kading

 

4.    The CCC Board may consider, discuss or take action on approving funds to reimburse the City of Coleman $953.68 for electrical plugs on poles for the wireless speaker system in downtown Coleman. Joe Haynes and Kim Little

 

5.    The CCC Board may consider, discuss or take action on approving funds to pay a monthly subscription to Mood Mix for $34.95/month for music streaming for the downtown sound system.  Joe Haynes and Kim Little

 

6.    The CCC Board may consider, discuss or take action on participating in a joint Town Hall meeting with the Type A CEDC with a tentative date for June 28th at 6pm at the Bill Franklin Center.  Joe Haynes and Kim Little

 

 

7.    The CCC Board may consider, discuss or take action on setting a budget workshop for FY 19 (tentative date July 10th at 6pm). Joe Haynes and Kim Little

 

8.    The CCC Board may consider, discuss or take action on allowing the Executive Director to attend the ARCIT 2018 Annual Conference Oct. 1-3 in San Antonio.  Joe Haynes and Kim Little

 

9.    The CCC Board may consider, discuss or take action to review the annual E.D. Plan to be presented to the City of Coleman with the FY 19 Budget.  Joe Haynes

 

10. The CCC Board may consider, discuss or take action on providing $100.00 to help offset the cost of the Eldercare Conference on September 15, 2018.  Funds are used for meals, speaker fees and to cover registration cost of participants.  Joe Haynes and Kim Little

 

11. The CCC Board may consider, discuss or take action on the possibility of developing a brand/logo/tag line for the Type B CCC.  Joe Haynes and Kim Little

 

12. The CCC Board may consider, discuss or take action concerning the                                                               

   monthly report from the Executive Director.

 

ITEMS TO BE COVERED:

1.    Retail Update-Biz People Meeting/Events/Activities

2.    Sound System

3.    Outdoor Adventure

                           4.  Sidewalks

                              5.  Billboards Update

                              6.  Career Development Center (Finance & Facility Update)

           

13.  BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CCC STAFF AND OR BOARD MEMBERS)

 

14.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

I KIM LITTLE do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2018 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Kim Little, Executive Director of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC Executive Director by calling 325-625-1280 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.