March 28, 2016 Agenda Coleman Community Coalition (4B)

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

CHAMBER OF COMMERCE BOARD ROOM

218 SOUTH COMMERCIAL

COLEMAN, TEXAS

                                                                  Monday, March 28, 2016

5:15 P.M.

 

CALL TO ORDER:

 INVOCATION:

 WELCOME TO VISITORS AND GUESTS:

 RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquires about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

          Board will consider approval of minutes of 2-25-16.  The Board may take any action deemed necessary – Joe Haynes

 FINANCIAL REPORT:

          Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.  The Board may take any action deemed necessary – Joe Haynes and Sandra Rose

 REGULAR BOARD MEETING:

 1.    The CCC may consider, discuss, or take action on the FY15 Audit Report – Joe Haynes and Becky Roberts

 2.    The CCC may consider, discuss, or take action on a presentation of a funding application from:

 Prickly Pear Food & Wine Festival – Kristin Barnett / Collier Watson

Coleman Country Club – Richard Hetzel

 All presentations are limited to 10 minutes.  Kim Little & Joe Haynes                       

3.    The CCC Board may consider, discuss, or take action to upgrade the sign in the Coleman City Park.  Kim Little and Jody Barr

4.    The CCC Board may consider, discuss, or take action on the metal art project.  Mitzi Mays

 5    The CCC may consider, discuss, or take action on re-ordering 5,000 brochures partnering with the CEDC (4-A). – Kim Little

 6.   The CCC Board may consider, discuss, or take action on participation the Texas Department of Agriculture for the Go-Texan Membership for $100.00. – Kim Little

 7.  The CCC Board may consider, discuss, or take action on participation with Keep Coleman Beautiful Community- wide clean up on April 12 and help to sponsor the meal after. – Kim Little

 8.  The CCC Board may consider, discuss, or take action on hosting the Accountability Round table on May 25th. – Kim Little

 9. The CCC Board may consider, discuss, or take action on the RLV Agreement drawn up by Attorney Pat Chesser. – Kim Little

 10. The CCC Board may consider, discuss, or take action on organizing Leadership Coleman to begin in September 2016. – Kim Little

 11. The CCC Board may consider, discuss, or take action on the next steps for construction bids for the Workforce Project and update.--  Kim Little, Bill Hennig, Jacque Rosales, & Mitzi Mays

 12. The CCC Board may consider, discuss, or take action on the annual performance evaluation of the Executive Director for 2015.  Joe Haynes

 13. The CCC Board may consider, discuss, or take action concerning the       monthly report by the Executive Director.  Joe Haynes and Kim Little

ITEMS TO BE COVERED:

1.   Cool & Connected

2.   Agri-Tourism

3.  TEDC Conference

4.   Petticoats on the Prairie Advertising

5.  EDC Website

6.  Rotary / Kiwanis Programs update

7.  Retail Round-up

8.  CCYAC Electrical

           

 14.      BOARD AND STAFF COMMENTS: 

  THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 15.     ADJOURNMENT OF THE MEETING

 The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

  

I JOE HAYNES do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2016 at _______ P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

 

_______________________________

Joe Haynes, President of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC President by calling 325-998-5171 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting

 

MINUTES

COLEMAN COMMUNITY COALITION

BOARD MEETING

6:00 P.M.

CHAMBER BOARD ROOM

COLEMAN CHAMBER OF COMMERCE

218 Commercial

COLEMAN, TEXAS 76834

 

The regular meeting of the Coleman Community Coalition was called to order by Board President Joe Haynes at 6.07 P.M. on February 22, 2016 in the Board Room of the Coleman County Chamber of Commerce at 218 Commercial.  The following Board of Directors and Guests present were:

 

Kim Little                                CCC Executive Director

Joe Haynes                             President

Joan Ethridge                         Secretary

Kent Finley                             Director

Bill Hennig                              Director

Jacque Rosales                       Director

Tony Williams                         Director

 

Guest present:

 

Amy Hinds                              Chamber of Commerce

Paul Catoe                              City Manager

Roy Poage                              CEDC President

Monte Merriman                   CEDC Secretary

Whitney Alexander               Chronicle & DV

Robert Williamson                Rancho Centro

BB Nunley                              Guest

Nancy Emmert                       Guest

 

 

INVOCATION

 

President Haynes offered the Invocation.

 

WELCOME OF VISITORS AND GUESTS

 

President Haynes welcomed all visitors and guests

 

HEARING OF VISITORS CONCERNING MATTERS NOT ON AGENDA

 

Roy Poage, CEDC President, presented a survey on the unemployment and poverty of Coleman and 6 surrounding counties.

 

APPROVAL OF MINUTES

 

A motion was made by Director Finley to approve the minutes of January 25, 2016 as presented.  Director Rosales seconded the motion.  The motion prevailed by the following vote:

 Ayes:   Haynes, Ethridge, Finley, Hennig, Rosales, Williams

Nays:   None

 

A motion was made by Director Ethridge to approve the minutes of January 28, 2016 as presented.  Director Hennig seconded the motion.  The motion prevailed by the following vote:

 

 Ayes:   Haynes, Ethridge, Finley, Hennig, Rosales, Williams

 Nays:   None

 

FINANCIAL REPORT

 

Executive Director, Kim Little presented the financial report from CPA, Sandra Rose.  The financial report was approved as presented.

 

REGULAR BOARD MEETING

 

Item 1.        The CCC Board discussed taking action on a presentation of funding         an application from Robert Williamson representing the Farmers Market

in the amount of $10,685.00.  Director Williams made a motion to      separate the funding into $4,125.00 for marketing and $6,560.00 for electricity and have a performance agreement drawn up for each.  Director Ethridge seconded the motion.  The motion prevailed by the following vote:

 

               Ayes:   Haynes, Ethridge, Finley, Hennig, Rosales, Williams

               Nays:   None                                   

                                            

                   In the absence of Jody Barr, Executive Kim Little presented a presentation on the City Park Sign and the Bill Board located on the Hall’s Processing property.  The Board tabled this item until they could talk with Jody.

                       

Item 2.     The CCC Board discussed taking action to remove     restrictions on unfundedadopted projects for Charming Arrow and Chronicle & DV.  Director Rosales made a motion to remove restrictions on unfunded adopted projects for Charming Arrow and Chronicle & DV.  Director Hennig seconded the motion.  The motion prevailed by the following vote:

 Ayes:   Haynes, Ethridge, Finley, Hennig, Rosales, Williams

 Nays:   None                                   

Item 3.       The CCC Board discussed taking action on the metalart project.  This item was tabled until Director Mays could be present.

Item 4.       The CCC Board discussed taking action upgrading of the CCC and CEDC website and the termination of the Social 180 contract.  Director Rosales made motion to terminate the contract with Social 180 effective March 1, 2016.  Director Williams seconded the motion.  The motion prevailed by the following vote:

 Ayes:   Haynes, Ethridge, Finley, Hennig, Rosales, Williams

Nays:   None                                   

                  

Item 5.       The CCC Board discussed taking action on the annual performance evaluation of the Executive Director for 2015.  President Haynes provided form to each Director to score as they saw fit.  Those forms were to be turned into President Haynes or to the Chamber of Commerce by March 1, 2016 for the President Haynes to compile the scores.  No action was taken.

Item 6.       The CCC Board considered taking action on participation with Final Descent—Full Strut at Backwoods show in Oklahoma City.  Providing bags to be distributed and include new brochure.  Executive Director Kim Little informed the Board that she had purchased 2,500 bags in the amount of $582.32.  Director Ethridge made a motion to reimburse the Executive Director for the $582.32 spent on 2,500 bags for the Final Descent—Full Strut at Backwoods Show in Oklahoma City.  Director Finley seconded the motion.  The motion prevailed by the following vote:

 Ayes:   Haynes, Ethridge, Finley, Hennig, Rosales, Williams         

Nays:   None                                   

                  

Item 7.   The CCC Board considered taking action participation with SLP at Dallas Aviation Week – MRO America in April pending approval of the CEDC 4A for partnership.  Director Ethridge made a motion to approve the Executive Director attend with SLP at Dallas Aviation Week – MRO America and pay one-half of the expenses pending approval of the CEDC 4A for partnership.  Director Rosales seconded the motion.  The motion prevailed by the following vote:

  Ayes:   Haynes, Ethridge, Finley, Hennig, Rosales, Williams

  Nays:   None                                   

 

Item 8.  The CCC Board considered taking action on a Workforce Task Force and update on findings at Fellowship Baptist.  No action was taken.

 

Item 9.   The CCC Board considered taking action on a presentation of the Annual Plan & Goals for 2016.  No action was taken.

 

Item 10.   The CCC Board considered taking action on the monthly report by the Executive Director.  Items that were covered were:

 

1.       Planning Retreat follow-up

2.       ALCO / Shopko

3.       Web Site Implementation

4.       Cool and Connected

5.       Workforce – Task Force

6.       2016 Housing & Services Partnership Academy

7.       Strategic Plan

8.       Agri-Tourism meeting 3-16-16 at 2 PM

9.       Retail Round-up 3-1-16 at 5:30

10.   Spring Clean up

11.   Petticoats of the Prairie (Hill Country Current)

 

Item 11.      The next meeting of the CCC 4B Board was set for March 28, 2016 at a new time of 5:15 PM.

 

Item 12.      Director Finley made a motion to adjourn the meeting at 7.59 PM.  Director Ethridge seconded the motion.  The motion prevailed by the following vote:                     

 Ayes:   Haynes, Ethridge, Finley, Hennig, Rosales, Williams

 Nays:   None                                   

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections: 551.071 (Consultation with the Board’s attorney), 551.070 (Deliberations about Real Property), 551.074 (Personnel Matters), 551.087 (Economic Development).

  ___________________             ______________________                      

 President, Joe Haynes                  Secretary/Treasurer, Joan Ethridge