April 18, 2016 4B Meeting Agenda

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

CHAMBER OF COMMERCE BOARD ROOM

218 SOUTH COMMERCIAL

COLEMAN, TEXAS

     

Monday, April 18, 2016

5:15 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

 

         Board will consider approval of minutes of 2-22-16 and 3-28-16. The Board may take any action deemed necessary – Joe Haynes

 

FINANCIAL REPORT:

 

         Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.  The Board may take any action deemed necessary – Joe Haynes and Sandra Rose

 

REGULAR BOARD MEETING:

 

 

1.    The CCC may consider, discuss, or take action on a presentation of a funding application from:

 

City of Coleman’s request for Pool Furniture – Earl Johnson

Co-Ed Ballfield Lights – Russ Ann Hurtado

Prickly Pear Food & Wine follow-up – Kim Little

 

All presentations are limited to 10 minutes.  Kim Little & Joe Haynes                       

2.    The CCC Board may consider, discuss, or take action to upgrade the sign in the Coleman City Park.  Kim Little and Jody Barr

 

3.    The CCC Board may consider, discuss, or take action on selecting location & number of participants for Accountability Round Table.  Kim Little

 

4..  The CCC may consider, discuss, or take action on the Strategic Plan Update.  Kim Little

 

5. The CCC Board may consider, discuss, or take action on organizing Leadership Coleman to begin in September 2016. – Kim Little

 

6. The CCC Board may consider, discuss, or take action on executing the contract with Jacob and Martin for Performance Specifications and update on the Workforce Project. -- Kim Little

 

7. The CCC Board may receive an update on the annual performance evaluation of the Executive Director for 2015.  The Board may consider discuss or take action on the update as necessary.  Joe Haynes

 

8.  The CCC Board may consider, discuss, or take action on the Executive Director attending the ARCIT meeting on April 21st in Brenham.  Kim Little

 

9.   The CCC Board may consider, discuss, or take action concerning the       monthly report by the Executive Director.  Joe Haynes and Kim Little

 

ITEMS TO BE COVERED:

1.   Petticoats on the Prairie

2.   Community-wide Clean up

3.  CHOMP

4.   Housing Assessment Meeting

           

10.      BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

11.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

 

 

I JOE HAYNES do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2016 at _______ P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

 

_______________________________

Joe Haynes, President of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to co

 

MINUTES

COLEMAN COMMUNITY COALITION

BOARD MEETING

5:15 P.M.

CHAMBER BOARD ROOM

COLEMAN CHAMBER OF COMMERCE

218 Commercial

COLEMAN, TEXAS 76834

 

The regular meeting of the Coleman Community Coalition was called to order by Board President Joe Haynes at 5:19 P.M. on March 28, 2016 in the Board Room of the Coleman County Chamber of Commerce at 218 Commercial.  The following Board of Directors and Guests present were:

 

Kim Little                                CCC Executive Director

Joe Haynes                             President

Mitzi Mays                              Vice-President

Joan Ethridge                         Secretary

Kent Finley                             Director

Bill Hennig                              Director

Jacque Rosales                       Director

Tony Williams                          Director

 

Guest present:

 

Amy Hinds                              Chamber of Commerce

Paul Catoe                              City Manager

Roy Poage                              CEDC President

Whitney Alexander                Chronicle & DV

Collier Watson                       Petticoats on the Prairie

Becky Roberts                        CPA

Richard Hetzel                        Coleman Country Club

Eric Fritsch                              Coleman Country Club

Greg Martin                            Coleman Country Club

BB Nunley                               Guest

Nancy Emmert                       Guest

 

 

INVOCATION

 

President Haynes offered the Invocation.

 

WELCOME OF VISITORS AND GUESTS

 

President Haynes welcomed all visitors and guests

 

HEARING OF VISITORS CONCERNING MATTERS NOT ON AGENDA

 

There were no visitors that spoke.

 

APPROVAL OF MINUTES

 

A motion was made by Director Rosales to approve the minutes of February 22, 2016 as presented.  Director Williams seconded the motion.  The motion prevailed by the following vote:

 

                        Ayes:   Haynes, Ethridge, Finley, Hennig, Rosales, Williams

                        Nays:   None

 

FINANCIAL REPORT

 

Executive Director, Kim Little presented the financial report from CPA, Sandra Rose.  The financial report was approved as presented.

 

REGULAR BOARD MEETING

 

Item 1.        The CCC Board discussed taking acton on the FY15 Audit Report presented by CPA Becky Roberts.  Director Finley made a motion to accept the FY15 Audit Report as presented.  Director Rosales seconded the motion.  The motion prevailed by the following vote:

 

Ayes:   Haynes, Ethridge, Finley, Hennig, Rosales, Williams

          Nays:   None

 

Item 2.        The CCC Board discussed taking action on a presentation of funding an application from Collier Watson representing Signal Fredericksburg which hosts the Prickly Pear Food and Wine Festival in the amount of $9,975.88. No action was taken at this time.

                  

 The CCC Board discussed taking action on a presentation of funding an application from Richard Hetzel representing the Coleman Country Club for paving the cart trails in the amount of $9,975.00.  Director Mays made a motion to fund the entire amount of $9,975.00 pending a second bid for paving.  Director Rosales seconded the motion.  The motion prevailed by the following vote:

 Ayes:  Haynes, Mays, Ethridge, Finley, Hennig, Rosales, Williams

Nays:  None

(Director Mays arrived at the meeting during this presentation.)

                  

Item 3.   In the absence of Jody Barr, Executive Kim Little presented a presentation on the City Park Sign.  The Board tabled this item until they could talk with Mr. Barr.

     

Item 4.       The CCC Board discussed taking action on the metal art project.  Director Rosales    made a motion to fund the project of $3,950.00 and to use Ken-Tex to do the work.          

                  

Item 5.       The CCC Board discussed taking action on re-ordering 5,000 brochures partnering with the CEDC Board for an amount of $300.00 per Board.  Director Ethridge made a motion to order the brochures in the amount of $300.00 partnering with the CEDC Board.  Director Mays seconded the motion.  The motion prevailed by the following vote:

Ayes:   Haynes, Mays, Ethridge, Finley, Hennig, Rosales, Williams

Nays:   None

                  

Item 6.       The CCC Board discussed taking action on participation with the Texas Department of Agriculture for the Go-Texan Membership for $100.00.  Director Rosales made a motion to become a member of the Go-Texan Program for $100.00 per year.  Director Mays seconded the motion.  The motion prevailed by the following vote:

Ayes:   Haynes, Mayss, Ethridge, Finley, Hennig, Rosales, Williams

          Nays:   None

 

Item 7.   The CCC Board considered taking action on participating with Keep Coleman Beautiful in the Community-wide Cleanup to be held on April 12 and to help sponsor the meal afterwards.  Director Finley made a motion to participate with Keep Coleman Beautiful in the Community-wide Cleanup on April 12 and to host the meal afterward up to $300.00.  Director Rosales seconded the motion.  The motion prevailed by the following vote:

Ayes:   Haynes, Mays, Ethridge, Finley, Hennig, Rosales, Williams

          Nays:   None

 

Item 8.  The CCC Board considered taking action on hosting the Accountability Round Table on May 25th.   Director Finley made a motion to host the Accountability Round Table on May 25th for up to 40 people, but to attempt to find one or more sponsors for the meal.  Director Mays seconded the motion.  The motion prevailed by the following vote:

 Ayes:   Haynes, Mays, Ethridge, Finley, Hennig, Rosales, Williams

 Nays:   None

 

Item 9.   The CCC Board considered taking action on the RLV Agreement drawn up by Attorney Pat Chesser.  Director Finley made a motion to accept the RLV Agreement drawn up by Attorney Pat Chesser pending the following changes:

                        1).  Change the address from City Hall to 218 Commercial

                        2).  Change the CCC to owner

                   Director Williams seconded the motion.  The motion prevailed by the following vote:

 Ayes:   Haynes, Ethridge, Finley, Hennig, Rosales, Williams

 Nays:   None

 

Item 10.     The CCC Board discussed taking action on organizing Leadership Coleman to begin in September 2016.  Director Ethridge made a motion to allow Executive Director Kim Little to proceed to form a selection committee and to move forward to make plans for Leadership Coleman.  Director Rosales seconded the motion.  The motion prevailed by the following vote:

 Ayes:   Haynes, Ethridge, Finley, Hennig, Rosales, Williams

 Nays:   None

 

Item 11.  The CCC Board discussed taking action on the next steps for construction bids for the Workforce Project and update.  Director Ethridge made a motion to fund up to $5,000 to complete the performance specification plan with Jacob and Martin.  Director Rosales seconded the motion.  The motion prevailed by the following vote:

 Ayes:   Haynes, Mays, Ethridge, Finley, Hennig, Rosales, Williams

 Nays:   None

 

Item 12.     The CCC Board discusses taking action on the annual performance of the Executive Director for 2015.  Director Mays made a motion to enter into Executive Session as authorized by Texas Government Code Sections       551.074 (Person Matters) at 7:58 PM.  Director Hennig seconded the motion.  The motion prevailed by the following vote:

 Ayes:   Haynes, Mays, Ethridge, Finley, Hennig, Rosales, Williams

            Nays:   None

Upon returning to Open Session,  Director Mays made a motion to return into Open Session at 8:32 PM.  Director Williams seconded the motion.  The motion prevailed by the following vote:

 Ayes:   Haynes, Mays, Ethridge, Finley, Hennig, Rosales, Williams

 Nays:   None

 

 Director Finley made a motion for the President of the CEDC and the President of the CCC Board plan to meet and the discuss the decisions that are to be made.  Director Mays seconded the motion.  The motion prevailed by the following vote:

 Ayes:   Haynes, Mays, Ethridge, Finley, Hennig, Rosales, Williams

 Nays:   None

 

Item 13.     The CCC Board considered taking action on the monthly report by the Executive Director.  Items that were covered were:

1.      Cool & Connected

2.       Agri-Tourism

3.       TEDC Conference

4.       Petticoats on the Prairie

5.       EDC Website

6.       Rotary / Kiwanis Program update

7.       Retail Round-up

8.       CCYAC Electrical

Director Rosales made a motion to accept the Executive Directors report as presented.  Director Ethridge seconded the motion.  The motion prevailed by the following vote:

 

         Ayes:   Haynes, Mays, Ethridge, Finley, Hennig, Rosales, Williams

         Nays:   None

 

Item 14.      The next meeting of the CCC 4B Board was set for April 18, 2016 at 5:15 PM.

 

Item 15.      Director Mays made a motion to adjourn the meeting at 8:50 PM.  Director Finley seconded the motion.  The motion prevailed by the following vote:                     

 Ayes:   Haynes, Mays, Ethridge, Finley, Hennig, Rosales, Williams

 Nays:   None                                   

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections: 551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074 (Personnel Matters), 551.087 (Economic Development).

 

    _________________________                         ___________________________                      

    President, Joe Haynes                                     Secretary/Treasurer, Joan Ethridge

Communication will be provided to those who provide notice to the CCC President by calling 325-998-5171 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting