4A 12-19-16 Regular Board Meeting

                                                AGENDA COLEMAN EDC, INC.

REGULAR BOARD MEETING

CHAMBER OF COMMERCE BOARD ROOM

218 SOUTH COMMERCIAL

COLEMAN, TEXAS

     

Monday, December 19, 2016

                                                                                  4:00 P.M.

 

CALL TO ORDER: ROY POAGE--PRESIDENT

 

WELCOME TO VISITORS AND GUESTS:

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING:

 

·         Board will consider approval of minutes of November 28, 2016. The Board may take any action deemed necessary – Roy Poage

 

FINANCIAL REPORT:

 

·         Harold Skelton, the board’s accountant and Treasurer, will present the monthly financial report for the CEDC.  The Board may take any action deemed necessary – Roy Poage and Harold Skelton

 

 REGULAR BOARD MEETING:

 

1.       The CEDC Board may consider, discuss, or take actions concerning how the CEDC might be of service to Tractor Supply as they open their new business in Coleman.  Roy Poage and Brandon Biggs, Tractor Supply Manager

 

2.       The CEDC Board may consider, discuss, or take actions concerning the specifications of the bid to correct an electrical wiring problem in the JAL Welding/Selkirk Building.  Roy Poage and Herman Law

 

3.       The CEDC Board may consider, discuss, or take actions concerning an update of the bid for repairs to the roof on the large Selkirk Building and the drainage problem in the Industrial Park.  Roy Poage and Monte Merriman

 

4.        The CEDC Board may consider, discuss, or take actions concerning the   evaluation forms to be used in the evaluation of the Executive Director for 2016.  Roy Poage

 

5.       The CEDC Board may consider, discuss, or take actions concerning the timeline for completing the 2016 evaluation of the Executive Director. Roy Poage

  

6.       The CEDC Board may consider, discuss, or take actions concerning the acceptance of the resignation of Harold Skelton from the CEDC Board.  Roy Poage

 

7.       The CEDC Board may consider, discuss or take actions concerning Harold Skelton’s request to continue performing accounting services for the CEDCBoard.  Roy Poage and Harold Skelton

 

8.       The CEDC Board may consider, discuss, or take actions concerning the Board’s recommendation of a nominee to the Mayor at the next City Council to replace Harold Skelton on the CEDC Board.  Roy Poage and members of the Board

 

9.       The CEDC Board may consider, discuss, or take actions concerning a conference call with WEDA (World Economic Development Alliance). Roy Poage and Kim Little

 

10.   The CEDC Board may consider, discuss, or take actions concerning the mailing of the outreach packets to prospects and an update on the status of the companies on the SLP master list.  Roy Poage and Kim Little

 

11.   The CEDC Board may consider, discuss, or take actions concerning the placing of Commercial Real Estate listing links to the EDC website. Roy Poage and Kim Little

 

12.   The CEDC Board may consider, discuss, or take actions concerning the monthly report by the Executive Director.   Roy Poage and Kim Little

 

13.   The CEDC Board may consider, discuss, or take actions concerning the final approval of the assignment of the lease dated October 9, 2015 from tenant Coleman Filter Company LLC to Michael Wallen and Coleman Filtration Products, LLC dba Coleman Filter Co.  Roy Poage

 

14.   The CEDC Board may consider, discuss, or take actions concerning the duties and responsibilities of the Executive Director. Roy Poage

 

15.   The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss items 13 and 14 above as authorized by Texas Government Code Sections;  551.071, 551.074 and 551.087.  Roy Poage

  

16.   Upon returning to open session, the CEDC Board may take any action it deems appropriate regarding the matters as discussed in the Executive Session under items 13 and 14 above, including requesting and scheduling a joint meeting of the CEDC and the CCC Boards to discuss the evaluation of the Executive Director for 2016 and the duties and responsibilities of the Executive Director.   Roy Poage, Gary Payne, Monte Merriman

 

17.   The CEDC Board may consider, discuss, or take actions concerning a possible Board retreat in 2017.  Roy Poage and Kim Little

 

BOARD AND STAFF COMMENTS: 

 

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

ITEMS TO BE COVERED BY THE EXECUTIVE DIRECTOR:

 

Retail report

Economic Impact Study

CNA update

Christmas

 

18.   HEARING OF VISITORS CONCERNING MATTERS NOT ON THE AGENDA –  Roy Poage (Visitors shall be limited to no more than (5) five minutes to address the CEDC Board. 

In accordance with Section 551.042 of the Texas Government Code, an inquiry made at a meeting shall be conducted as follows:

 

(a.)    If at a meeting of a governmental body, a member of the public or the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

 1.       A statement of a specific factual information given in response to the inquiry; or

2.       A recitation of existing policy in a response to the inquiry.

 (b.)   Any deliberation of or a decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.           

 The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074 (Personnel Matters), 551.087 (Economic Development).

 

I Monte Merriman do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2016 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Monte Merriman,  Secretary CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

19.   Adjournment of the Meeting.