November Minutes (Not yet approved)

MINUTES

COLEMAN EDC, INC.

COLEMAN, TEXAS

 

November 28, 2016

 

STATE OF TEXAS §                                                          

COUNTY OF COLEMAN §

CITY OF COLEMAN §

 

 

The Coleman EDC, Inc. Board met in open session on October 24, 2016 at 4:00 P.M. in the Chamber of Commerce Board Room at 218 Commercial Avenue, Coleman, Texas with the following Board Members present:

 

Kim Little                               Executive EDC Director

Roy Poage                              President

Monte Merriman                  Secretary

Harold Skelton                      Treasurer

Jack Birdwell                         Director

Herman Law                         Director

 

Constituting a quorum, with the following staff and members and guests present:

 

Mary Griffis                          Executive Director Coleman Chamber of Commerce

Amy Hinds                             Chamber of Commerce

Paul Catoe                             City Manager

Pat Chesser                            CCC Attorney

Bill Hennig                             CCC 4B Director

Kathy Turner                        ColemanNow

Mike Wallin                           Coleman Filteration, LLC

Gordon Jeter                         JAL Welding

Jonette Jeter                          Guest

Nancy Emmert                      Guest

                       

 

CALL TO ORDER

 

Roy Poage, President CEDC, called the meeting to order at 4:00 P.M.

 

WELCOME OF VISITORS AND GUESTS

 

             Roy Poage welcomed all visitors and guests.  

 

 

APPROVAL OF MINUTES

 

CEDC Board will consider approval of minutes from the meetings on October 24, 2016.  Herman Law made the motion to approve the minutes as written.  Monte Merri,am seconded the motion.  The motion prevailed by the following vote:

 

Ayes:               Poage, Merriman, Skelton, Birdwell, Law

Nays:              None

                       

FINANCIAL REPORT

                     

            Harold Skelton, the Board Accountant and Treasurer, presented the monthly financial report for the CEDC.  Monte Merriman made a motion to accept the financial report as presented.  Herman Law seconded the motion.  The motion prevailed by the following vote:

 

Ayes:               Poage, Merriman, Skelton, Birdwell, Law

Nays:              None

                              

REGULAR MEETING

 

Item 1.            The CEDC Board considered taking actions concerning the request to transfer the leas and Performance Agreement from the present owner of Coleman Filter to the new owner of the company.

 

Item 2.            The CEDC Board discussed taking actions concerning the consideration of a possible new project – HWH partners/Sunrise.

 

Item 3.            The CEDC Board discussed taking actions concerning the follow-up on Project Chew.

 

Item 4.            The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss item 1,2 and 3 above as authorized by Texas Government Code Sections 551.071 and 551.087.

 

                        Herman Law made a motion to move into Executive Session to discuss Items 1,2 and 3 at 4:07 PM.  Jack Birdwell seconded the motion.  The motion prevailed by the following vote:

 

Ayes:               Poage, Merriman, Skelton, Birdwell, Law

Nays:              None

 

Item 5.            Upon returning to open session, the CEDC Board may take any action it deems appropriate regarding the matters as discussed the Executive Session under item 1,2 and 3 above.

 

                        Monte Merriman made a motion to move into open session at 4:35 PM.  Herman Law seconded the motion.  The motion prevailed by the following vote:

 

Ayes:               Poage, Merriman, Skelton, Birdwell, Law

Nays:              None

 

 

Actions taken after Executive Session:

 

Item 1.            Harold Skelton made a motion to approve the assignment as the lease agreement by and between the Coleman EDC, Inc. and Coleman Filter, Co. LLC dated October 9, 2015 by tenant Coleman Filter Co., LLC to Mike Wallin and Coleman Filtration Products, LLC dba Coleman Filter Co.  Jack Birdwell seconded the motion.  The motion prevailed by the following vote:

 

Ayes:               Poage, Merriman, Skelton, Birdwell, Law

Nays:              None

 

Item 2:            No action taken.

 

Item 3.                        No action taken.

 

Item 6.            The CEDC Board may consider, discuss, or take actions concerning the repairs of the billboard and the site located on the US 84 Bypass.  Monte Merriman has spoken with Gordon Jeter of JAL Welding and they will be making the repairs to the sign.  Attorney Pat Chesser suggested a service agreement be made.  No action was taken.

 

Item 7.            The CEDC Board may consider, discuss, or take actions concerning bids to correct an electrical wiring problem in the JAL Welding/Selkirk Building.  There were 3 bids, 1) Lighthouse Global Energy, LLC for $6,471.58, 2) Weldon Wilson Electric for $6,636.00 and 3) Eric Fritsch Electric for $13,528.00.  Herman Law made a motion to take the bid of Lighthouse Global Energy, LLC for $6,471.58.  Monte Merriman seconded the motion.  The motion prevailed by the following vote:

 

Ayes:               Poage, Merriman, Skelton, Birdwell, Law

Nays:              None

 

                        It was suggested that the Board receive specs and for Lighthouse Global

                        Energy give detailed description of the work they will be doing.

 

Item 8.            The CEDC Board may consider, discuss, or take actions concerning the drainage problem in the Industrial Park.  Monte Merriman and Paul Catoe have not been able to meet on this matter.  Jack Birdwell made a motion that Monte Merriman bring a bid for the dirt burm they plan to make to the next meeting.  Herman Law seconded the motion.  The motion prevailed by the following vote:

 

Ayes:               Poage, Merriman, Skelton, Birdwell, Law

Nays:              None

 

Item 9.            The CEDC Board may consider, discuss, or take actions concerning evaluation of the bids for repairs to the roof on the large Selkirk Building and making a recommendation to the City Council regarding the award of the bid.  There was only one bid given which was Michael Worsham for $39,250.  Harold Skelton made a motion to accept the bid from Michael Worsham for $39,250.  Jack Birdwell seconded the motion.  The motion prevailed by the following vote:

 

Ayes:               Poage, Merriman, Skelton, Birdwell, Law

Nays:              None

                       

Item 10.          The CEDC Board considered taking action concerning an update on the lease agreement of the recently purchased CDC land in the Industrial Park.  President Roy Poage and Harold Skelton reported that everything had been done.  No action was taken.

 

Item 12:          The CEDC Board considered taking action concerning the Board’s recommendation to the City Council concerning the appointment of Board members to fill the positions of the four Board members whose terms expire on December 31, 2016.  The four members whose terms are expiring are:

(1)   Harold Skelton

(2)   Monte Merriman

(3)   Gary Payne

(4)   Dr. Mike Edington

Each one of these will serve if they are appointed.

 

Herman Law made a motion recommend these four to the City Council for reappointment to the 4A CEDC Board of Directors.  Jack Birdwell seconded the motion.  The motion prevailed by the following vote:

 

Ayes:               Poage, Merriman, Skelton, Birdwell, Law

Nays:              None

 

Item 13:          The CEDC Board discussed taking actions concerning the approval of outreach packets for prospects.  Kim Little displayed the brochures for the Board’s approval.  They liked them.  No action was taken.

 

Item 14:          The CEDC Board discussed taking actions concerning master list of the prospects from the shows conducted by the SLP in Anaheim, Dallas, New York and Chicago in 2016 and receive an update from the Executive Director concerning each individual company’s interest in relocating their business in Coleman.  Kim Little informed the Board that the outreach packets would be sent to all of the prospects.  No action was taken.

 

                        Harold Skelton had to leave the meeting at this time.

 

Item 15:          The CEDC Board discussed taking actions concerning the placing of Commercial Real Estate listing to the EDC website.  No action was taken.

                                                           

Item 16.          The CEDC Board considered taking action concerning the monthly report by the Executive Director. 

 

 

                        Career Center Update

                        Strategic Plan Update

                        ARCIT Report

                        Retail Update

                       

Item 17:          RECEIVE COMMENTS OF VISITORS CONCERNING MATTERS NOT ON THE AGENDA  

 

                        None spoke

 

                        BOARD AND STAFF COMMENTS

 

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

                        President Roy Poage reminded the Board of the Called Joint Meeting with

                        City Council on Thursday, December 1, 2016 in the Council Chambers at

                        200 W. Liveoak, Coleman, Texas.

 

Item 18.          With no further business, Herman Law made a motion to adjourn at

                        5:25 P.M.  Monte Merriman seconded the motion.  The motion

                        prevailed by the following vote:

 

Ayes:               Poage, Merriman, Birdwell, Law

Nays:              None

 

Passed and approved by the CEDC Board on this the date _______ of __________ 2016.

                                                                                                                               

APPROVED

 

                                                                                               

 

______________________________________                           ___________________________________

President                                                                    Secretary