4A EDC 11-28-16 Regular Monthly Board Meeting

                                                AGENDA COLEMAN EDC, INC.

REGULAR BOARD MEETING

CHAMBER OF COMMERCE BOARD ROOM

218 SOUTH COMMERCIAL

COLEMAN, TEXAS

     

Monday, November 28, 2016

                                                                   4:00 P.M.

 

CALL TO ORDER: ROY POAGE--PRESIDENT

 

WELCOME TO VISITORS AND GUESTS:

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING:

 

·         Board will consider approval of minutes of October 24, 2016. The Board may take any action deemed necessary – Roy Poage

 

FINANCIAL REPORT:

 

·         Harold Skelton, the board’s accountant and Treasurer, will present the monthly financial report for the CEDC.  The Board may take any action deemed necessary – Roy Poage and Harold Skelton

 

 REGULAR BOARD MEETING:

 

1.       The CEDC Board may consider, discuss, or take actions concerning the request to transfer the lease and Performance Agreement from the present owner of Coleman Filter to the new owner of the company.  Roy Poage

 

2.       The CEDC Board may consider, discuss, or take actions concerning the consideration of a possible new project-HWH partners/Sunrise.  Roy Poage and Kim Little

 

3.       The CEDC Board may consider, discuss, or take actions concerning the follow-up on Project Chew. Roy Poage and Kim Little

 

4.       The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss item 1., 2., and 3. above as authorized by Texas Government Code Sections;  551.071, and 551.087.  Roy Poage

 

5.       Upon returning to open session, the CEDC Board may take any action it deems appropriate regarding the matters as discussed in the Executive Session under item 1., 2., and 3. above.  Roy Poage

 

6.       The CEDC Board may consider, discuss, or take actions concerning the repairs of the billboard and the site located on the U. S. 84 Bypass.  Roy Poage and Monte Merriman

 

7.       The CEDC Board may consider, discuss, or take actions concerning bids to correct an electrical wiring problem in the JAL Welding/Selkirk Building.  Roy Poage and Herman Law

 

8.       The CEDC Board may consider, discuss, or take actions concerning the drainage problem in the Industrial Park.  Roy Poage and Monte Merriman

 

9.       The CEDC Board may consider, discuss, or take actions concerning evaluation of the bids for repairs to the roof on the large Selkirk Building and making a recommendation to the City Council regarding the award of the bid.  Roy Poage and Monte Merriman

 

10.   The CEDC Board may consider, discuss, or take actions concerning an update on the lease agreement of the recently purchased CDC land in the Industrial Park.  Roy Poage

 

11.    The CEDC Board may consider, discuss, or take actions concerning the   evaluation procedure and timing concerning the Executive Director for 2016.  Roy Poage

 

12.   The CEDC Board may consider, discuss, or take actions concerning the approval of outreach packets for prospects.  Roy Poage ad Kim Little

 

13.   The CEDC Board may consider, discuss, or take actions concerning the     master list of the prospects from the shows conducted by the SLP in Anaheim, Dallas, New York and Chicago in 2016 and receive an update from the Executive Director concerning each individual company’s interest in relocating their business in Coleman.  Roy Poage and Kim Little

 

14.   The CEDC Board may consider, discuss, or take actions concerning the placing of Commercial Real Estate listing links to the EDC website. Roy Poage and Kim Little

 

15.   The CEDC Board may consider, discuss, or take actions concerning the monthly report by the Executive Director.   Roy Poage and Kim Little

 

 

BOARD AND STAFF COMMENTS: 

 

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

ITEMS TO BE COVERED BY THE EXECUTIVE DIRECTOR:

 

Career Center Update

Strategic Plan Update

ARCIT Report

Retail Update

 

 

16.   HEARING OF VISITORS CONCERNING MATTERS NOT ON THE AGENDA –  Roy Poage (Visitors shall be limited to no more than (5) five minutes to address the CEDC Board. 

 

In accordance with Section 551.042 of the Texas Government Code, an inquiry made at a meeting shall be conducted as follows:

 

(a.)    If at a meeting of a governmental body, a member of the public or the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

 

1.       A statement of a specific factual information given in response to the inquiry; or

2.       A recitation of existing policy in a response to the inquiry.

 

(b.)    Any deliberation of or a decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.         

 

17.                          Adjournment of the Meeting.

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074 (Personnel Matters), 551.087 (Economic Development).

 

I Monte Merriman do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2016 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Monte Merriman,  Secretary CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.