4B Regular Monthly Board Meeting

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

BILL FRANKLIN CENTER

13152 St. Hwy 206

COLEMAN, TEXAS

Tuesday, May 16, 2017

5:30 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

 

         Board will consider approval of minutes of 4-18-17.  The Board   may take any action deemed necessary – Joe Haynes

 

FINANCIAL REPORT:

 

         Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.  The Board may take any action deemed necessary – Joe Haynes and Sandra Rose

 

REGULAR BOARD MEETING:

 

1.    The CCC may consider, discuss or take action on presentation of FY 16 Audit for CCC.  Sandra Rose, Becky Roberts

                                   

2.    The CCC Board may consider, discuss or take action on providing grant/supplemental funds to Picnic in the Park Committee for 4th of July Event in Coleman City Park.  Joe Haynes and Kim Little

 

3.    The CCC Board may consider, discuss or take action on providing funds/temporary loan for the Coleman Senior Center.  Joe Haynes and Kim Little

 

4.    The CCC Board may consider, discuss or take action concerning purchasing 27 disc golf baskets and signage for the Coleman City Park & Memory Lake.  Kim Little

 

5.    The CCC Board may consider, discuss or take action on the status of the performance agreement, insurance verification, and lien update for Robert Williamson/Rancho Pizzeria and the forgiveness of payment due.  Kim Little and Pat Chesser

 

6.    The CCC Board may consider, discuss or take action on setting a joint meeting with the CCYAC board in May or early June at the Bill Franklin Center.  Joe Haynes and Kim Little

 

7.    The CCC Board may consider, discuss or take action on pursuing a solution with the City of Coleman for street signs, including Yield & Stop signs.  Joe Haynes & Kim Little

 

  8.  The CCC Board may consider, discuss or take action concerning the                                                               

   monthly report from the Executive Director.

 

ITEMS TO BE COVERED:

1.   Retail update

2.  Outdoor Adventure

3.  Community CleanUP

4.   POTP Update

5.  A.C.T Update / Committee Reports

6.  Rodeo/Tables

7.  ARCIT

8.  COG

9.  Library Wall

                         10.  Lil Cats Daycare

           

9.      BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

 

10.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

I JOE HAYNES do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Joe Haynes, President of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC President by calling 325-998-5171 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

4A SPECIAL CALLED 05-09-17

                                                     COLEMANEDC, INC.

CALLED BOARD MEETING

CHAMBER OF COMMERCE BOARD ROOM

218 SOUTH COMMERCIAL

COLEMAN, TEXAS

     

Tuesday, May 9, 2017

4:00 P.M.

 

CALL TO ORDER: ROY POAGE—PRESIDENT

 

WELCOME TO VISITORS AND GUESTS:

 

CALLED BOARD MEETING:

 

 

1.      The CEDC Board may consider, discuss, or take actions concerning a project expansion by Coleman Filter to expand to 30 employees.  Roy Poage and Mike Wallan  

 

2.      The CEDC Board may consider, discuss, or take actions concerning a project expansion by JAL Welding to increase the work force to 20 employees.  Roy Poage and Herman Law

 

3.      The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss items 1. and 2. above as authorized by Texas Government Code Sections 551.071(2), consultation with attorney, and 551.087, economic development negotiations.  Roy Poage

.

4.      Upon returning to open session, the CEDC Board may take any action it deems appropriate regarding the matters as discussed in the Executive Session under items 1. and 2. above.  Roy Poage

 

5.       RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more

            that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquires about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

       6.   Adjournment of the Meeting.

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

I Monte Merriman do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Monte Merriman,  Secretary CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

4A EDC Regular Monthly Board Meeting

                                                AGENDA COLEMAN EDC, INC.

REGULAR BOARD MEETING

CHAMBER OF COMMERCE BOARD ROOM

218 SOUTH COMMERCIAL

COLEMAN, TEXAS

     

Monday, April 24, 2017

                                                                   4:00 P.M.

 

CALL TO ORDER: ROY POAGE--PRESIDENT

 

WELCOME TO VISITORS AND GUESTS:

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING:

 

·         Board will consider approval of minutes of March 27, 2017 and April 10, 2010. The Board may take any action deemed necessary – Roy Poage

 

FINANCIAL REPORT:

 

·         Harold Skelton, the board’s accountant and Treasurer, will present the monthly financial report for the CEDC.  The Board may take any action deemed necessary – Roy Poage and Harold Skelton

 

 REGULAR BOARD MEETING:

 

1.       The CEDC Board may consider, discuss, or take actions concerning the SLP Pro Food Tech Show April 4-6.  Roy Poage and Kim Little

 

2.        The CEDC Board may consider, discuss, or take actions concerning the update on the SLP Show in Dallas May 9-11.  Roy Poage,  Kim Little and Jack Birdwell

 

3.       The CEDC Board may consider, discuss, or take actions concerning notifying businesses associated with the CEDC of the availability and location of dumpsters available to them during the city wide cleanup campaign.  Roy Poage and Kim Little

 

 

 

 

 

 

4.       The CEDC Board may consider, discuss, or take actions concerning the presentation by the Executive Director of a work sheet for approval by the Board.  Such work sheet to be completed when interviewing each prospect received from SLP in 2015, 2016 and 2017.  Also the Board will approve a time table for the Executive Director conducting these interviews.  Roy Poage ad Kim Little

 

5.       The CEDC Board may consider, discuss, or take actions concerning the update of the wiring in the JAL/Selkirk building.  Roy Poage and Herman Law

 

6.      The CEDC Board may consider, discuss, or take actions concerning a proposed expansion project with Coleman Filter, including paying for a sprinkler system for the south end of the Selkirk building to support the proposed expansion. Roy Poage

 

7.       The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss items 6. above as authorized by Texas Government Code Section; and 551.087.  Roy Poage

 

8.       Upon returning to open session, the CEDC Board may take any action it deems appropriate regarding the matters as discussed in the Executive Session under item 6. above.    Roy Poage

 

9.       The CEDC Board may consider, discuss, or take actions concerning approval of the changes to the 4 A By Laws, the 4A articles of incorporationand the updated budget as recommended to the City Council by the 4 A Board.  Roy Poage

 

10.    The CEDC Board may consider, discuss, or take actions concerning the

                         mowing of the 68 acres near the Rail Junction.  Roy Poage

 

11.   BOARD AND STAFF COMMENTS: 

 

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

 

 

 

 

ITEMS TO BE COVERED BY THE EXECUTIVE DIRECTOR:

 

E. D. Report

Strategic Plan update

A. C.  T. update

12.   HEARING OF VISITORS CONCERNING MATTERS NOT ON THE AGENDA –  Roy Poage (Visitors shall be limited to no more than (5) five minutes to address the CEDC Board. 

 

In accordance with Section 551.042 of the Texas Government Code, an inquiry made at a meeting shall be conducted as follows:

 

(a.)    If at a meeting of a governmental body, a member of the public or the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

 

1.       A statement of a specific factual information given in response to the inquiry; or

2.       A recitation of existing policy in a response to the inquiry.

 

(b.)   Any deliberation of or a decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074 (Personnel Matters), 551.087 (Economic Development).

 

I Monte Merriman do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Monte Merriman,  Secretary CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

13.  Adjournment of the Meeting.

 

 

4B EDC Regular Monthly Board Meeting

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

BILL FRANKLIN CENTER

13152 St. Hwy 206

COLEMAN, TEXAS

Tuesday, April 18, 2017

5:30 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

 

PUBLIC HEARING:

 

Opening of Public Hearing

 

The Board may conduct a public hearing on four projects: 

1.     A possible incentive to Partner with Coleman Rodeo Association in the amount of up to $500.00 to fund the repairs of 10 picnic tables; and

2.     A possible incentive to Partner with Friends of the Coleman Public Library in the amount of $5,000.00 to help fund an art project at the library and

3.     A possible incentive to Partner with Coleman County Youth Activity Center in the amount of up to $3,000.00 to help finalize the repairs to the Bill Franklin Center floor and

4.     A possible incentive to Partner with the Community Pride Committee in the amount of $9,975.00 for community wide clean-up expenses.

Closing of Public Hearing

Following the Public Hearing, the Board may adopt a resolution approving the above described projects.

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

 

         Board will consider approval of minutes of 3-21-17.  The Board   may take any action deemed necessary – Joe Haynes

 

FINANCIAL REPORT:

 

         Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.  The Board may take any action deemed necessary – Joe Haynes and Sandra Rose

 

REGULAR BOARD MEETING:

 

           

1.    The CCC Board may convene into Executive Session pursuant to Texas Gov’t Code Section 551.071, consultation with attorney, regarding Robert Williamson/Rancho Pizzeria project insurance and lien requirements.

 

2.    The CCC Board may take any action deemed necessary following executive session.

 

3.    The CCC Board may consider, discuss or take action on setting a joint meeting with the CCYAC board on April 25th at 6pm at the Bill Franklin Center.  Joe Haynes and Kim Little

 

4.    The CCC Board may consider, discuss or take action on pursuing sponsors for disc golf in the City Park and at Memory Lake.  Kim Little

 

5.    The CCC Board may consider, discuss or take action on participation in the Community Clean-Up to be held May 6th-13th.  Kim Little

 

6.    The CCC Board may consider, discuss or take action on the outdoor event scheduled for April 29 at Memory Lake.  Kim Little

 

7.    The CCC Board may consider, discuss or take action on providing a Bio for each board member.  Kim Little

 

   8.  The CCC Board may consider, discuss or take action concerning the                                                                

     monthly report from the Executive Director.

 

ITEMS TO BE COVERED:

1.   Retail update

2.  Prospect update

3.  CCYAC Update

4.   POTP Update

5.  A.C.T Update / Committee Reports

6.  Kind of a Big Deal

           

9.      BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

 

10.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

I JOE HAYNES do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Joe Haynes, President of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC President by calling 325-998-5171 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

4A Special Called 04-10-17

                                                        COLEMANEDC, INC.

CALLED BOARD MEETING

CHAMBER OF COMMERCE BOARD ROOM

218 SOUTH COMMERCIAL

COLEMAN, TEXAS

     

Monday, April 10, 2017

4:00 P.M.

 

CALL TO ORDER: ROY POAGE—PRESIDENT

 

WELCOME TO VISITORS AND GUESTS:

 

CALLED BOARD MEETING:

 

 

1.      The CEDC Board may consider, discuss, or take actions concerning an application to the City Council to request that the City Council authorize an amendment to Article VI of its Articles of Incorporation to, among other things: increase the number of Directors from five (5) to seven (7) Directors with one (1) Director being appointed from the directors of the Coleman Development Company, Inc.; change the terms of the Directors to three (3) years except for the Director who is a director of the Coleman Development Company, Inc. whose term shall be (1) year;  providing for term limits not to exceed nine (9) years for any Director and other changes commensurate with its bylaws, and authorize the President to present this application to the City Council for approval.  Roy Poage

 

2.      The CEDC Board may consider, discuss, or take actions concerning recommending to the City Council that the CEDC bylaws be changed to eliminate the requirement that a City Council member be appointed to the Board; recommending Gary Payne be reappointed to the position once filled by a City Council member for the remainder of a three year term, such term to expire on December 31, 2019; and authorize the President to present these changes to the City Council for approval.  Roy Poage

 

3.       The CEDC Board may consider, discuss, or take actions concerning the approval for payment a bill from Overhead door and a bill from Lighthouse Global Energy, Inc.  Roy Poage and Herman Law

 

4.      The CEDC Board may consider, discuss, or take actions concerning the Executive Director asking whether the CEDC should have a presence at the SLP trade show in Dallas on May 9th, 10th and 11th.  Roy Poage and Kim Little

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquires about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

      5.   Adjournment of the Meeting.

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

I Monte Merriman do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Monte Merriman,  Secretary CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

 

 

  

 

 

4A EDC 03-27-17

                                                AGENDA COLEMAN EDC, INC.

REGULAR BOARD MEETING

CHAMBER OF COMMERCE BOARD ROOM

218 SOUTH COMMERCIAL

COLEMAN, TEXAS

     

Monday, March 27, 2017

                                                                   4:00 P.M.

 

CALL TO ORDER: ROY POAGE--PRESIDENT

 

WELCOME TO VISITORS AND GUESTS:

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING:

 

·         Board will consider approval of minutes of February 27, 2017. The Board may take any action deemed necessary – Roy Poage

 

FINANCIAL REPORT:

 

·         Harold Skelton, the board’s accountant and Treasurer, will present the monthly financial report for the CEDC.  The Board may take any action deemed necessary – Roy Poage and Harold Skelton

 

 REGULAR BOARD MEETING:

 

1.       The CEDC Board may consider, discuss, or take actions on presenting an amended budget to the city council.  Roy Poage and Harold Skelton

 

2.       The CEDC Board may consider, discuss, or take actions concerning the status of the payment of funds owed to the CEDC from Wind Clean, JAL, and Coleman Filter.  Roy Poage and Harold Skelton

 

3.       The CEDC Board may consider, discuss, or take actions concerning an update on the repairs to the roof on the large Selkirk Building and the drainage problem in the Industrial Park.  Roy Poage and Monte Merriman

 

4.       The CEDC Board may consider, discuss, or take actions concerning the update of the wiring in the JAL/Selkirk building.  Roy Poage and Herman Law

 

5.       The CEDC Board may consider, discuss, or take actions concerning an update of the meeting between the Chamber of Commerce Board, members of the 4 A and 4 B Boards to discuss in detail the future working relationship of the 4 A and 4 B Boards with the Coleman Chamber of Commerce. The meeting was called by the Chamber of Commerce Board.  Roy Poage

 

6.       The CEDC Board may consider, discuss, or take actions concerning an update from Tex Dot on the South Orient Railroad.  Roy Poage and Kim Little

 

7.       The CEDC Board may consider, discuss, or take actions concerning theinformation work sheet the Executive Director is to use in conducting the telephone interview of  each company on the SLP master list as requested by the Board. Roy Poage and Kim Little

 

8.       The CEDC Board may consider, discuss, or take actions concerning renewal of membership of ARCIT.  Roy Poage and Kim Little

 

9.       The CEDC Board may consider, discuss, or take actions concerning  membership in the TMCN E. D. Alliance.  Roy Poage and Kim Little

 

10.   The CEDC Board may consider, discuss, or take actions concerning upcoming meetings with TEDC summer conference and sales tax workshop. Roy Poage and Kim Little

 

11.   The CEDC Board may consider, discuss, or take actions concerning an update on Project Chew. Roy Poage and Kim Little

 

12.   BOARD AND STAFF COMMENTS: 

 

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

 

ITEMS TO BE COVERED BY THE EXECUTIVE DIRECTOR:

 

Retail update on sale tax

ARCIT-CSSB 2 vote update

TMCN/San Saba panel

CCYAC update

13.   HEARING OF VISITORS CONCERNING MATTERS NOT ON THE AGENDA –  Roy Poage (Visitors shall be limited to no more than (5) five minutes to address the CEDC Board. 

 

In accordance with Section 551.042 of the Texas Government Code, an inquiry made at a meeting shall be conducted as follows:

 

(a.)    If at a meeting of a governmental body, a member of the public or the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

 

1.       A statement of a specific factual information given in response to the inquiry; or

2.       A recitation of existing policy in a response to the inquiry.

 

(b.)   Any deliberation of or a decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074 (Personnel Matters), 551.087 (Economic Development).

 

I Monte Merriman do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Monte Merriman,  Secretary CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

14.  Adjournment of the Meeting.

 

 

4B CCC EDC 03-21-17

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

TILLMAN ROOM

COLEMAN PUBLIC LIBRARY

408 S. COMMERCIAL

COLEMAN, TEXAS

Tuesday, March 21, 2017

5:30 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

 

         Board will consider approval of minutes of 2-21-17 and 2-23-17.  The Board   may take any action deemed necessary – Joe Haynes

 

FINANCIAL REPORT:

 

         Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.  The Board may take any action deemed necessary – Joe Haynes and Sandra Rose

 

REGULAR BOARD MEETING:

 

1.    The CCC may consider, discuss or take action on splitting cost of repairing picnic tables with Rodeo Association.  Joe Haynes, Kim Little

                                   

2.    The CCC Board may consider, discuss or take action on providing grant/supplemental funds to Community Pride Committee for City-wide Clean-up.  Joe Haynes and Kim Little

 

3.    The CCC Board may consider, discuss or take  action on providing funds for the Library wall.  Kim Little

 

4.    The CCC Board may consider, discuss or take action concerning a request from the CCYAC for supplemental funds for the completion of the floor of the Bill Franklin Center.  Kim Little

 

5.    The CCC Board may consider, discuss or take action on evaluating of the performance agreement and TWC report for Robert Williamson/Rancho Pizzeria and the forgiveness of payment due.  Kim Little and Sandra Rose

 

6.    President Joe Haynes to update on the Chamber meeting with 4A & 4B

 

7.    The CCC Board may consider, discuss or take action on pursuing disc golf in the City Park and at Memory Lake.  Kim Little

 

8.    The CCC Board may consider, discuss or take action on pursuing a farmers market grant.  Kim Little

 

9.    The CCC Board may consider, discuss or take action on the outdoor event scheduled for April 29 at Memory Lake.  Kim Little

 

10. The CCC Board may consider, discuss or take action on a renewal of ARCIT membership.  Kim Little

 

11. The CCC Board may consider, discuss or take action on membership of TMCN ED Alliance.  Kim Little

 

12. The CCC Board may consider, discuss or take action on upcoming meetings with TEDC Summer Conference and Sales Tax Workshop.  Kim Little

 

  13.  The CCC Board may consider, discuss or take action concerning the                                                                

     monthly report from the Executive Director.

 

ITEMS TO BE COVERED:

1.   Retail update

2.  Prospect update

3.  CCYAC Update

4.   ARCIT

5.  TMCN / San Saba

6.  Community Garden

7.  A.C.T Update / Committee Reports

8.  Kind of a Big Deal

9.  Petticoats on the Prairie

           

14.      BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

 

15.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

I JOE HAYNES do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Joe Haynes, President of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC President by calling 325-998-5171 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

4A 02-27-17 Regular Monthly Board Meeting

AGENDA COLEMAN EDC, INC.

REGULAR BOARD MEETING

CHAMBER OF COMMERCE BOARD ROOM

218 SOUTH COMMERCIAL

COLEMAN, TEXAS

     

Monday, February 27, 2017

                                                                   3:00 P.M.

 

CALL TO ORDER: ROY POAGE--PRESIDENT

 

WELCOME TO VISITORS AND GUESTS:

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING:

 

·         Board will consider approval of minutes of January 17, 2017, January 24, 2017 and January 30, 2017. The Board may take any action deemed necessary – Roy Poage

 

FINANCIAL REPORT:

 

·         Harold Skelton, the board’s accountant and Treasurer, will present the monthly financial report for the CEDC.  The Board may take any action deemed necessary – Roy Poage and Harold Skelton

 

 REGULAR BOARD MEETING:

 

 

1.       The CEDC Board may consider, discuss, or take actions concerning an update on the repairs to the roof on the large Selkirk Building and the drainage problem in the Industrial Park.  Roy Poage and Monte Merriman

 

2.       The CEDC Board may consider, discuss, or take actions concerning theinformation the Executive Director should obtain from the companies on the SLP master list as requested by the Board. Roy Poage and Kim Little

 

3.       The CEDC Board may consider, discuss, or take actions concerning a meeting between the Chamber of Commerce Board, members of the 4 A and 4 B Boards to discuss in detail the future working relationship of the 4 A and 4 B Boards with the Coleman Chamber of Commerce. The meeting to be called by the Chamber of Commerce Board.  Roy Poage

 

4.       The CEDC Board may consult with the CEDC’s attorney regarding an investigation into possible illegal recording of Executive Sessions taking place in the Chamber Board Room.  Roy Poage

 

5.       The CEDC Board will meet to deliberate the employment, evaluation and duties of the Executive Director.  This meeting will involve deliberations regarding the CEDC Board’s expectations of the Executive Director going forward in the form of Performance Objectives to ensure the goals and objectives of the community of Coleman and the CEDC Board are met and the letter from the Executive Director’s attorney regarding same. Roy Poage

 

6.      The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss items 4. and 5. above as authorized by Texas Government Code Sections; 551.074, 551.071(2), and 551.087.  Roy Poage

 

7.       Upon returning to open session, the CEDC Board may take any action it deems appropriate regarding the matters as discussed in the Executive Session under items 1, and 2. above.    Roy Poage

 

8.       BOARD AND STAFF COMMENTS: 

 

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

ITEMS TO BE COVERED BY THE EXECUTIVE DIRECTOR:

 A.C.T. Update

TEDC Update

ARCIT Update

Prospect Update

Retail Update

CCYAC Update

Jail Update

 

 

 

9.       HEARING OF VISITORS CONCERNING MATTERS NOT ON THE AGENDA –  Roy Poage (Visitors shall be limited to no more than (5) five minutes to address the CEDC Board. 

 

In accordance with Section 551.042 of the Texas Government Code, an inquiry made at a meeting shall be conducted as follows:

 

(a.)    If at a meeting of a governmental body, a member of the public or the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

 

1.       A statement of a specific factual information given in response to the inquiry; or

2.       A recitation of existing policy in a response to the inquiry.

 

(b.)    Any deliberation of or a decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

10.   The CEDC Board may consider, discuss, or take actions concerning the election of officers of the corporation for 2017.  Roy Poage

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074 (Personnel Matters), 551.087 (Economic Development).

 

I Monte Merriman do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Monte Merriman,  Secretary CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

·          Adjournment of the Meeting.

 

 

4B CCC Special Called Meeting

AGENDA

COLEMAN COMMUNITY COALITION

SPECIAL CALLED MEETING

BILL FRANKLIN CENTER

13152 STATE HWY 206

COLEMAN, TEXAS

Thursday, February 23, 2017

6:00 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

 

REGULAR BOARD MEETING:

 

1.    The CCC may consider, discuss, or take action on moving forward with the A.C.T. (Advance Coleman Together), planning and implementation.  Board members will be in attendance and will be volunteering to serve on and lead committees. 

           

2.    ADJOURNMENT OF THE MEETING

 

I JOE HAYNES do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Joe Haynes, President of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC President by calling 325-998-5171 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

4B Coleman Community Coalition 02-21-17

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

BILL FRANKLIN CENTER

13152 STATE HWY 206

COLEMAN, TEXAS

Tuesday, February 21, 2017

5:30 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

 

         Board will consider approval of minutes of 1-17-17 and 1-24-17.  The Board   may take any action deemed necessary – Joe Haynes

 

FINANCIAL REPORT:

 

         Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.  The Board may take any action deemed necessary – Joe Haynes and Sandra Rose

 

REGULAR BOARD MEETING:

 

1.    The CCC may consider, discuss, or take action on an amendment to Nichole Hale’s performance agreement.  Joe Haynes, Kim Little

                                   

2.    The CCC Board may consider, discuss, or take action on finalizing the plans for Advancing Coleman Together meeting to be held on February 23rd at the Bill Franklin Center.  Joe Haynes, Kim Little, Mark Price

 

3.    The CCC Board may consider, discuss, or take action concerning the approval of Executive Director to attend Business Workshop at  COG on February 24th.

 

4.    The CCC Board may consider, discuss, or take action concerning the implementation of Disc Golf at the Coleman City Park.  Joe Haynes, Kim Little

 

5.    The CCC Board may consider, discuss, or take action on sponsoring the Outdoor Education Workshop scheduled for Memory Lake on April 22nd or 29th.  Kim Little

 

6.    Board Chairman Joe Haynes will give a report on a recent meeting with 4A & 4B Board Chairs & Jeromy Watson in reference to Chamber partnership.

 

  7.  The CCC Board may consider, discuss, or take action concerning the                                                                

     monthly report from the Executive Director.

 

ITEMS TO BE COVERED:

1.   Retail update

2.  Prospect update

3.  CCYAC Update

4.   Jail Update

           

8.      BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

 

9.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

I JOE HAYNES do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Joe Haynes, President of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC President by calling 325-998-5171 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

4A Special Called 1-30-17

                                                     COLEMANEDC, INC.

CALLED BOARD MEETING

CHAMBER OF COMMERCE BOARD ROOM

218 SOUTH COMMERCIAL

COLEMAN, TEXAS

     

Monday, January 30, 2017

4:00 P.M.

 

CALL TO ORDER: ROY POAGE—PRESIDENT

 

WELCOME TO VISITORS AND GUESTS:

 

CALLED BOARD MEETING:

 

1.      The CEDC Board will meet to deliberate the employment, evaluation and duties of the Executive Director. This meeting will involve deliberations regarding the CEDC Board’s expectations of the Executive Director going forward to ensure the goals and objectives of the community of Coleman and the CEDC Board are met.  

 

2.      The CEDC Board reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss item 1 above as authorized by Texas Government Code Section 551.074. 

 

3.      If necessary, the CEDC Board reserves the right to adjourn into Executive Session and call its attorney to receive legal advice on matter upon which the attorney has an obligation to confidentially advise the client under Section 551.071(2), relating to Item 1.

 

4.      After returning from Executive Session, the CEDC Board may take action on item 1   as it deems necessary.

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquires about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

      4.   Adjournment of the Meeting.

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

I Monte Merriman do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Monte Merriman,  Secretary CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

 

 

   

 

EDC Joint Meeting 01-24-17

AGENDA FOR SPECIAL CALLED JOINT MEETING

                                OF THE BOARDS OF THE COLEMAN EDC, INC.,

                                 AND THE COLEMAN COMMUNITY COALITION

 IN THE TILLMAN ROOM OF THE CITY LIBRARY

408 SOUTH COMMERCIAL

COLEMAN, TEXAS

     

TUESDAY JANUARY 24, 2017

                                                                   6:30 P.M.

           

 

CALL TO ORDER: ROY POAGE PRESIDENT OF COLEMAN EDC

AND JOSEPH HAYNES-PRESIDENT OF COLEMAN COMMUNITY COALITION

 

RECEIVING  AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquires about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

 

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

REGULAR AGENDA

 

1.      The CEDC and CCC Boards may meet in joint session to consider, discuss or take action concerning the job duties and responsibilities of the Executive Director.

 

2.      The CEDC Board and the CCC Board reserves the right to adjourn into a joint Executive Session at any time during the course of this meeting to discuss item 1 above as authorized by Texas Government Code Section 551.074. 

 

3.      The CEDC Board and the CCC Board reserves the right to adjourn into separate Executive Sessions of each Board at any time during the course of this meeting to discuss item 1 above as authorized by Texas Government Code Section 551.074. 

 

 4.     The CEDC Board and the CCC Board may consider, discuss, or take actions concerning legal matters related to employment of the Executive Director with their respective legal counsel.

 

5.     The CEDC Board and the CCC Board reserves the right to adjourn into a joint Executive Session at any time during the course of this meeting to discuss item 4 above as authorized by Texas Government Code Section 551.071(2) on a matter upon which the attorney has a duty to confidentially advise the client. 

 

 6.    The CEDC Board and the CCC Board reserves the right to adjourn into separate Executive Sessions of each Board at any time during the course of this meeting to discuss item 4 above as authorized by Texas Government Code Section 551.071(2) on a matter upon which the attorney has a duty to confidentially advise the client. 

 

7.     Upon returning to open session, the CEDC Board and/or CCC Board may take any actions the Boards deem appropriate regarding the matters as discussed in Executive Session on items 1 and 4. 

 

8.   Adjournment of the meeting

 

I Monte Merriman and  I Joe Haynes do hereby certify that the above notice of a meeting of the CEDC and CCC Boards of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

                                                                                                        

              Monte Merriman,  Secretary CEDC                                                  Joe Haynes, President CCC

 

The CEDC and the CCC are committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Secretary or the CCC President by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

4B Retreat 01-24-17

AGENDA

COLEMAN COMMUNITY COALITION

CALLED MEETING FOR RETREAT

AT

TILLMAN ROOM OF THE COLEMAN PUBLIC LIBRARY

408 S. COMMERCIAL

TUESDAY, JANUARY 24, 2017

IMMEDIATLY FOLLOWING REGULAR BOARD MEETING AT 3:00 PM

 

CALL TO ORDER:

 

RECEIVING  AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

 

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquires about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

 

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

Item 1:    The CCC will meet at the Tillman Room of the Coleman Public

                Library, 408 S. Commercial, to discuss goals, plans and possible projects

                for the year 2017.

 

            Item 2:    The CCC may consider, discuss, or take actions concerning possible

                             changes of funding application policy.

 

Adjournment of Meeting:

 

 

 

I JOE HAYNES do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Joe Haynes, President CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC President by calling 325-998-5171 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting. 

 

4B Regular Monthly 01-24-17

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

TILLMAN ROOM OF THE COLEMAN PUBLIC LIBRARY

408 SOUTH COMMERCIAL

COLEMAN, TEXAS

Tuesday, January 24, 2017

3:00 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

 

         Board will consider approval of minutes of 12-13-16, 1-10-17 and 1-12-17The Board may take any action deemed necessary – Joe Haynes

 

FINANCIAL REPORT:

 

         Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.  The Board may take any action deemed necessary – Joe Haynes and Sandra Rose

 

REGULAR BOARD MEETING:

 

1.    The CCC may consider, discuss, or take action on an amendment to Nichole Hale’s performance agreement.  Joe Haynes, Kim Little

                                   

2.    The CCC Board may consider, discuss, or take action concerning the update on the fiber optic situation in Coleman.  Tim Humpert, Kim Little

 

3.    The CCC Board may consider, discuss, or take action on setting the budget for Vision and Value Town Hall to be held in February.  Joe Haynes, Kim Little

 

4.    The CCC Board may consider, discuss, or take action concerning the approval of Executive Director to serve on COG Micro Loan Committee.

5.    The CCC Board may consider, discuss, or take action concerning the finalization of the Executive Director evaluation for 2016.  Joe Haynes

 

6.    The CCC Board may consider, discuss, or take action on entering Executive Session for items 5 as authorized by Texas Government Code Section 551.074 (Personnel Matters)

 

7.    The CCC Board may consider, discuss, or take action on coming out of Executive Session.

 

8.    The CCC Board may consider, discuss, or take action on a request of           funding from Barbara Brown for Search for the Stars.

 

  9.  The CCC Board may consider, discuss, or take action concerning the                                                                

     monthly report from the Executive Director.

 

ITEMS TO BE COVERED:

1.   Vision and Value follow up

2.   Retail update

3.  Prospect update

           

10.      BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

    11.  BOARD RETREAT

   

12.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

I JOE HAYNES do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Joe Haynes, President of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC President by calling 325-998-5171 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

1-17-17 4A Special Called

AGENDA COLEMAN EDC, INC.

SPECIAL CALL MEETING

IN THE TILLMAN ROOM OF THE CITY LIBRARY

408 SOUTH COMMERCIAL

COLEMAN, TEXAS

     

TUESDAY JANUARY 17, 2017

                                                                   4:00 P.M.

 

CALL TO ORDER: ROY POAGE--PRESIDENT

 

WELCOME TO VISITORS AND GUESTS:

 

APPROVAL OF THE MINUTES OF PREVIOUS MEETINGS:

 

·         Board will consider approval of minutes of December 1, 2016, December 19, 2017. and January 11, 2017. The Board may take any action deemed necessary – Roy Poage

 

BOARD MEETING:

 

1.       The CEDC Board may consider, discuss, or take actions concerning the election of officers for of the CEDC for 2017.  Roy Poage

 

2.       The CEDC Board may consider, discuss, or take actions concerning the evaluation of the job performance of the Executive Director for 2016 and the job duties and responsibilities of the Executive Director.  Roy Poage

 

3.       The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss item 2 above as authorized by Texas Government Code Sections 551.071(2) on a matter upon which the attorney has a duty to confidentially advise the client, and 551.074.  Roy Poage

 

4.       The CEDC Board may consider, discuss, or take actions concerning legal matters related to employment of the Executive Director with the CEDC’s legal counsel. Roy Poage

 

5.       The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss item 4 above as authorized by Texas Government Code Section 551.071(2) on a matter upon which the attorney has a duty to confidentially advise the client.  Roy Poage

 

6.       Upon returning to open session, the CEDC Board may take any action it deems appropriate regarding the matters as discussed in Executive Session on items 2 and 4.   Roy Poage

 

7.      HEARING OF VISITORS CONCERNING MATTERS NOT ON THE AGENDA –  Roy Poage (Visitors shall be limited to no more than (5) five minutes to address the CEDC Board. 

 

In accordance with Section 551.042 of the Texas Government Code, an inquiry made at a meeting shall be conducted as follows:

 

(a.)    If at a meeting of a governmental body, a member of the public or the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

 

1.       A statement of a specific factual information given in response to the inquiry; or

2.       A recitation of existing policy in a response to the inquiry.

 

(b.)   Any deliberation of or a decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.           

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074 (Personnel Matters), 551.087 (Economic Development).

 

I Monte Merriman do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Monte Merriman, Secretary CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

8.       Adjournment of the Meeting.

 

 

 

1-17-17 4B Regular Monthly Board Meeting

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

CHAMBER OF COMMERCE BOARD ROOM

218 SOUTH COMMERCIAL

COLEMAN, TEXAS

Tuesday, January 17, 2017

5:30 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

 

         Board will consider approval of minutes of 12-13-16, 1-10-17 and 1-12-17The Board may take any action deemed necessary – Joe Haynes

 

FINANCIAL REPORT:

 

         Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.  The Board may take any action deemed necessary – Joe Haynes and Sandra Rose

 

REGULAR BOARD MEETING:

 

1.    The CCC may consider, discuss, or take action on an amendment to Nichole Hale’s performance agreement.  Joe Haynes, Kim Little

                                   

2.    The CCC Board may consider, discuss, or take action concerning the update on the fiber optic situation in Coleman.  Tim Humpert, Kim Little

 

3.    The CCC Board may consider, discuss, or take action on setting the budget for Vision and Value Town Hall to be held in February.  Joe Haynes, Kim Little

 

4.    The CCC Board may consider, discuss, or take action concerning the approval of Executive Director to serve on COG Micro Loan Committee.

5.    The CCC Board may consider, discuss, or take action concerning the finalization of the Executive Director evaluation for 2016.  Joe Haynes

 

6.    The CCC Board may consider, discuss, or take action on entering Executive Session for items 5 as authorized by Texas Government Code Section 551.074 (Personnel Matters)

 

7.    The CCC Board may consider, discuss, or take action on coming out of Executive Session.

 

  8.  The CCC Board may consider, discuss, or take action concerning the                                                                

     monthly report from the Executive Director.

 

ITEMS TO BE COVERED:

1.   Vision and Value follow up

2.   Retail update

3.  Prospect update

           

9.      BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

 

10.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

I JOE HAYNES do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

 

_______________________________

Joe Haynes, President of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC President by calling 325-998-5171 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

1-11-17 4A Special Called

AGENDA COLEMAN EDC, INC.

CALL BOARD MEETING

CHAMBER OF COMMERCE BOARD ROOM

218 SOUTH COMMERCIAL

COLEMAN, TEXAS

     

WEDNESDAY, January 11, 2017

5:30 P.M.

 

CALL TO ORDER: ROY POAGE—PRESIDENT

 

WELCOME TO VISITORS AND GUESTS:

 

CALL BOARD MEETING:

 

1.       The CEDC Board may consider, discuss, or take actions concerning certain legal matters after consulting with the CEDC’s attorney.  Roy Poage

 

2.       The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss item 1. above as authorized by Texas Government Code Section 551.071. Roy Poage

 

3.       Upon returning to open session, the CEDC Board may authorize the hiring of special legal counsel to represent the CEDC on certain contract issues where the CEDC’s regular attorney may have a conflict of interest.   Roy Poage

 

 

RECEIVINGAN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquires about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

                 2.   Adjournment of the Meeting.

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

I Monte Merriman do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Monte Merriman,  Secretary CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

1-12-17 4B EDC Joint Meeting

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

BILL FRANKLIN ACTIVITY CENTER

13152 ST. HWY. 206

COLEMAN, TEXAS

Thursday, January 12, 2017

6:00 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

REGULAR BOARD MEETING:

 

1.    The CCC Board may consider, discuss or take action on forming possible partnership with the Coleman Youth Activity Center Board in a joint meeting beginning at 6:00 PM.

 

2.    The CCC Board may consider, discuss or take action on approval to begin application for possible grants and supplemental funding for commercial kitchen and other improvements.

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

3.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

I JOE HAYNES do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Joe Haynes, President of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC President by calling 325-998-5171 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

1-10-17 4B Vision & Values

AGENDA

COLEMAN COMMUNITY COALITION

CALLED BOARD MEETING

AT

COLEMAN LIBRARY

400 COMMERCIAL, COLEMAN, TEXAS

TUESDAY, JANUARY 10, 2017

6:00 PM

CALL TO ORDER:

 

RECEIVING  AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

 

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquires about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

 

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

●          The CCC will meet with others to discuss ideas and goals for Coleman Vision and

            Values Workshop.

 

Adjournment of Meeting:

 

 

 

I JOE HAYNES do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Joe Haynes, President CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC President by calling 325-998-5171 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting. 

 

November Minutes (Not yet approved)

MINUTES

COLEMAN EDC, INC.

COLEMAN, TEXAS

 

November 28, 2016

 

STATE OF TEXAS §                                                          

COUNTY OF COLEMAN §

CITY OF COLEMAN §

 

 

The Coleman EDC, Inc. Board met in open session on October 24, 2016 at 4:00 P.M. in the Chamber of Commerce Board Room at 218 Commercial Avenue, Coleman, Texas with the following Board Members present:

 

Kim Little                               Executive EDC Director

Roy Poage                              President

Monte Merriman                  Secretary

Harold Skelton                      Treasurer

Jack Birdwell                         Director

Herman Law                         Director

 

Constituting a quorum, with the following staff and members and guests present:

 

Mary Griffis                          Executive Director Coleman Chamber of Commerce

Amy Hinds                             Chamber of Commerce

Paul Catoe                             City Manager

Pat Chesser                            CCC Attorney

Bill Hennig                             CCC 4B Director

Kathy Turner                        ColemanNow

Mike Wallin                           Coleman Filteration, LLC

Gordon Jeter                         JAL Welding

Jonette Jeter                          Guest

Nancy Emmert                      Guest

                       

 

CALL TO ORDER

 

Roy Poage, President CEDC, called the meeting to order at 4:00 P.M.

 

WELCOME OF VISITORS AND GUESTS

 

             Roy Poage welcomed all visitors and guests.  

 

 

APPROVAL OF MINUTES

 

CEDC Board will consider approval of minutes from the meetings on October 24, 2016.  Herman Law made the motion to approve the minutes as written.  Monte Merri,am seconded the motion.  The motion prevailed by the following vote:

 

Ayes:               Poage, Merriman, Skelton, Birdwell, Law

Nays:              None

                       

FINANCIAL REPORT

                     

            Harold Skelton, the Board Accountant and Treasurer, presented the monthly financial report for the CEDC.  Monte Merriman made a motion to accept the financial report as presented.  Herman Law seconded the motion.  The motion prevailed by the following vote:

 

Ayes:               Poage, Merriman, Skelton, Birdwell, Law

Nays:              None

                              

REGULAR MEETING

 

Item 1.            The CEDC Board considered taking actions concerning the request to transfer the leas and Performance Agreement from the present owner of Coleman Filter to the new owner of the company.

 

Item 2.            The CEDC Board discussed taking actions concerning the consideration of a possible new project – HWH partners/Sunrise.

 

Item 3.            The CEDC Board discussed taking actions concerning the follow-up on Project Chew.

 

Item 4.            The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss item 1,2 and 3 above as authorized by Texas Government Code Sections 551.071 and 551.087.

 

                        Herman Law made a motion to move into Executive Session to discuss Items 1,2 and 3 at 4:07 PM.  Jack Birdwell seconded the motion.  The motion prevailed by the following vote:

 

Ayes:               Poage, Merriman, Skelton, Birdwell, Law

Nays:              None

 

Item 5.            Upon returning to open session, the CEDC Board may take any action it deems appropriate regarding the matters as discussed the Executive Session under item 1,2 and 3 above.

 

                        Monte Merriman made a motion to move into open session at 4:35 PM.  Herman Law seconded the motion.  The motion prevailed by the following vote:

 

Ayes:               Poage, Merriman, Skelton, Birdwell, Law

Nays:              None

 

 

Actions taken after Executive Session:

 

Item 1.            Harold Skelton made a motion to approve the assignment as the lease agreement by and between the Coleman EDC, Inc. and Coleman Filter, Co. LLC dated October 9, 2015 by tenant Coleman Filter Co., LLC to Mike Wallin and Coleman Filtration Products, LLC dba Coleman Filter Co.  Jack Birdwell seconded the motion.  The motion prevailed by the following vote:

 

Ayes:               Poage, Merriman, Skelton, Birdwell, Law

Nays:              None

 

Item 2:            No action taken.

 

Item 3.                        No action taken.

 

Item 6.            The CEDC Board may consider, discuss, or take actions concerning the repairs of the billboard and the site located on the US 84 Bypass.  Monte Merriman has spoken with Gordon Jeter of JAL Welding and they will be making the repairs to the sign.  Attorney Pat Chesser suggested a service agreement be made.  No action was taken.

 

Item 7.            The CEDC Board may consider, discuss, or take actions concerning bids to correct an electrical wiring problem in the JAL Welding/Selkirk Building.  There were 3 bids, 1) Lighthouse Global Energy, LLC for $6,471.58, 2) Weldon Wilson Electric for $6,636.00 and 3) Eric Fritsch Electric for $13,528.00.  Herman Law made a motion to take the bid of Lighthouse Global Energy, LLC for $6,471.58.  Monte Merriman seconded the motion.  The motion prevailed by the following vote:

 

Ayes:               Poage, Merriman, Skelton, Birdwell, Law

Nays:              None

 

                        It was suggested that the Board receive specs and for Lighthouse Global

                        Energy give detailed description of the work they will be doing.

 

Item 8.            The CEDC Board may consider, discuss, or take actions concerning the drainage problem in the Industrial Park.  Monte Merriman and Paul Catoe have not been able to meet on this matter.  Jack Birdwell made a motion that Monte Merriman bring a bid for the dirt burm they plan to make to the next meeting.  Herman Law seconded the motion.  The motion prevailed by the following vote:

 

Ayes:               Poage, Merriman, Skelton, Birdwell, Law

Nays:              None

 

Item 9.            The CEDC Board may consider, discuss, or take actions concerning evaluation of the bids for repairs to the roof on the large Selkirk Building and making a recommendation to the City Council regarding the award of the bid.  There was only one bid given which was Michael Worsham for $39,250.  Harold Skelton made a motion to accept the bid from Michael Worsham for $39,250.  Jack Birdwell seconded the motion.  The motion prevailed by the following vote:

 

Ayes:               Poage, Merriman, Skelton, Birdwell, Law

Nays:              None

                       

Item 10.          The CEDC Board considered taking action concerning an update on the lease agreement of the recently purchased CDC land in the Industrial Park.  President Roy Poage and Harold Skelton reported that everything had been done.  No action was taken.

 

Item 12:          The CEDC Board considered taking action concerning the Board’s recommendation to the City Council concerning the appointment of Board members to fill the positions of the four Board members whose terms expire on December 31, 2016.  The four members whose terms are expiring are:

(1)   Harold Skelton

(2)   Monte Merriman

(3)   Gary Payne

(4)   Dr. Mike Edington

Each one of these will serve if they are appointed.

 

Herman Law made a motion recommend these four to the City Council for reappointment to the 4A CEDC Board of Directors.  Jack Birdwell seconded the motion.  The motion prevailed by the following vote:

 

Ayes:               Poage, Merriman, Skelton, Birdwell, Law

Nays:              None

 

Item 13:          The CEDC Board discussed taking actions concerning the approval of outreach packets for prospects.  Kim Little displayed the brochures for the Board’s approval.  They liked them.  No action was taken.

 

Item 14:          The CEDC Board discussed taking actions concerning master list of the prospects from the shows conducted by the SLP in Anaheim, Dallas, New York and Chicago in 2016 and receive an update from the Executive Director concerning each individual company’s interest in relocating their business in Coleman.  Kim Little informed the Board that the outreach packets would be sent to all of the prospects.  No action was taken.

 

                        Harold Skelton had to leave the meeting at this time.

 

Item 15:          The CEDC Board discussed taking actions concerning the placing of Commercial Real Estate listing to the EDC website.  No action was taken.

                                                           

Item 16.          The CEDC Board considered taking action concerning the monthly report by the Executive Director. 

 

 

                        Career Center Update

                        Strategic Plan Update

                        ARCIT Report

                        Retail Update

                       

Item 17:          RECEIVE COMMENTS OF VISITORS CONCERNING MATTERS NOT ON THE AGENDA  

 

                        None spoke

 

                        BOARD AND STAFF COMMENTS

 

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

                        President Roy Poage reminded the Board of the Called Joint Meeting with

                        City Council on Thursday, December 1, 2016 in the Council Chambers at

                        200 W. Liveoak, Coleman, Texas.

 

Item 18.          With no further business, Herman Law made a motion to adjourn at

                        5:25 P.M.  Monte Merriman seconded the motion.  The motion

                        prevailed by the following vote:

 

Ayes:               Poage, Merriman, Birdwell, Law

Nays:              None

 

Passed and approved by the CEDC Board on this the date _______ of __________ 2016.

                                                                                                                               

APPROVED

 

                                                                                               

 

______________________________________                           ___________________________________

President                                                                    Secretary