Notice of Public Hearing Type B Coleman Community Coalition

NOTICE OF PUBLIC HEARING COLEMAN COMMUNITY COALITION, A TYPE B ECONOMIC DEVELOPMENT CORPORATION

 

In accordance with the Texas Local Gov’t Code Section 505.159, a Public Hearing will be held by the Board of Directors of the Coleman Community Coalition, a Type B Economic Development Corporation during a meeting to be held on May 15th, 2018 at 6:00 P.M.  at the Bill Franklin Center, 13152 St. Hwy 206, Coleman, Texas, to consider and/or take action upon 1 project:

 

The Board may conduct a public hearing on 1 project: 

1.     To provide funds up to $6,780.00 to be utilized to build a boundary fence off of CR 402 to prevent vandalism at the Milton Autry Memory Lake.

 

It is requested that you make your views known, either in person or by writing the Coleman Community Coalition at 13152 St. Hwy 206, Coleman, Texas.

 

Coleman Community Coalition

Kim Little

Executive Director

Type B Coleman Community Coalition April Board Meeting

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

BILL FRANKLIN CENTER

13152 St. Hwy. 206, COLEMAN, TEXAS

Tuesday, April 17, 2018

6:00 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

 

      Board will consider approval of minutes of 3-20-18 Regular Monthly Board Meeting, the Board may take any action deemed necessary – Joe Haynes

 

FINANCIAL REPORT:

 

     Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.  The Board may take any action deemed necessary – Joe Haynes and Sandra Rose

 

PUBLIC HEARING;

 

Open Public Hearing

In accordance with the Texas Local Gov’t Code Section 505.159, a Public Hearing will be held by the Board of Directors of the Coleman Community Coalition, a Type B Economic Development Corporation during a meeting to be held on April 17, 2018 at 5:30 P.M.  at the Bill Franklin Center, 13152 St. Hwy 206, Coleman, Texas, to consider and/or take action upon 3 projects:

 

 

 

 

 

The Board may conduct a public hearing on 3 projects: 

 

1.    To partner with the Coleman Youth Association on the proposed NEW Ballpark project and to assist with maintenance and utilities up to $10,000/yr.

 

2.    To provide funds up to $9,975.00 to be used for dozer work, water abatement, clearing brush and establishing fire lanes at Milton Autry Memory Lake.

 

3.    To provide funds up to $10,000.00 for financial partnership with City of Coleman for 2018 City Wide Clean Up.

 

Close Public Hearing

 

REGULAR BOARD MEETING:

 

1.    The CCC may consider, discuss or take action on approving a resolution to approve the following projects: a) To partner with the Coleman Youth Association to provide funds for maintenance and utilities for the proposed NEW Ballpark project up to 10,000.00/year;  b) To provide funds up to $9,975.00 to be used for dozer work, water abatement, clearing brush and establishing fire lanes at Milton Autry Memory Lake; 3) To provide funds up to $10,000.00 for financial partnership with City of Coleman for 2018 City Wide Clean up. The projects, if approved, will be presented to the Coleman City Council for their approval.  Joe Haynes and Kim Little

 

2.    The CCC may consider, discuss or take action on presentation by Kevin Phillips for Restaurant project that will include remodel and equipment.  Joe Haynes and Kim Little

                                   

3.    The CCC Board may consider, discuss or take action on potential partnership with Type A CEDC to fund a Community Assessment and study by Ady Advantage, pending approval by Type A Board.  Joe Haynes and Kim Little

 

4.    The CCC Board may consider, discuss or take action on approving funds to be utilized to build a boundary fence off of CR 402 to prevent vandalism at the Milton Autry Memory Lake. Joe Haynes, Bill Hennig

 

5.    The CCC Board may consider, discuss or take action on a request by, Travis Clevenger of TNT Outfitters to sponsor a Varmint (Wild Hog Contest) on April 29th.  Joe Haynes and Kim Little

 

 

6.    The CCC Board may consider, discuss or take action on consideration to provide up to $1,500.00 for Picnic in the Park on July 4th, 2018. Joe Haynes and Kim Little

 

7.    The CCC Board may consider, discuss or take action on Type B board members or staff attending and coordinating a community leadership and team building program for Coleman.  Joe Haynes and Kevin McMahon

 

8.    The CCC Board may consider, discuss or take action to pay the CCYAC board for Rent, Utility Reimbursement and other personnel services for June and July 2018.  Joe Haynes

 

9.    The CCC Board may consider, discuss or take action concerning the                                                               

   monthly report from the Executive Director.

 

ITEMS TO BE COVERED:

1.    Retail Update-Biz People Meeting/Events/Activities

2.  Disc Golf Update

                           3.  Sidewalks

                             4.  Billboards Update

                             5.  Career Development Center (Curriculum Committee)

           

10.  BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CCC STAFF AND OR BOARD MEMBERS)

 

11.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

I KIM LITTLE do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2018 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Kim Little, Executive Director of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC Executive Director by calling 325-625-1280 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

 

 

 

Type A CEDC Regular Monthly Board Meeting 3-26-18

REGULAR BOARD MEETING

COLEMAN EDC, INC.

CHAMBER OF COMMERCE OFFICE

110 SOUTH COMMERCIAL

COLEMAN, TEXAS

 

Monday, March 26, 2018

6:00 P.M.

CALL TO ORDER: Herman Law, President:

 

WELCOME TO VISITORS AND GUEST:

 

APPROVAL OF THE MINUTES:

            Board members will consider approval of minutes of the February 22, 2018 monthly board meeting.  The Board will take any action deemed necessary-Herman Law

 

FINANCIAL REPORT:

            Harold Skelton, the board’s accountant, will present the monthly financial report for the CEDC.  The Board may take any action deemed necessary-Herman Law and Harold Skelton

 

REGULAR BOARD MEETING:

1.      The CEDC Board may consider, discuss or take action on consideration to provide financial partnership in City Wide cleanup.  Herman Law, Mark Price, and Kim Little

 

2.      The CEDC Board may consider, discuss or take action on Bylaw 4.03 (1a-i) “General Duties of the Board. Herman Law, Mark Price

 

3.      The CEDC Board may consider, discuss or take action on Presentation by Executive Director, Kim Little on review of Existing Policy & Procedures for financial, accounting, purchasing and budgeting in compliance of SMART goals deadline of 4-1-18.  Herman Law and Kim Little

 

4.      The CEDC Board may discuss matters regarding the contract between the CEDC and CCC for shared expenses and the shared office of the Executive Director for the CEDC and the CCC.  The Board may convene into Executive Session under Section 551.071(consultation with attorney) and Section 551.072(deliberation regarding real property) of the Gov’t Code to discuss these matters.  Herman Law and Pat Chesser

After coming out of Executive Session, the CEDC Board may take any action it deems necessary.

 

5.      The CEDC Board will hear a report on current activity with existing business partners and potential prospects including an updated Evergreen list, potential Funding Opportunities and opportunities for Economic Development.  Herman Law and Kim Little

 

6.      The CEDC Board may consider, discuss or take action concerning the monthly report from the Executive Director. Herman Law and Kim Little

 

ITEMS TO BE COVERED:

1.      Retail Update-Sales Tax, Events & Activities

2.      Career Development Center Update

3.      Update on Billboards

4.      Job Fair (April 11th in Abilene)

 

7.      BOARD AND STAFF COMMENTS:

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

8.      RECEIVING AN INQUIRY BY A VISITOR:

Visitors will be limited to no more than (5) minutes to address the Board concerning an inquiry as follows:

1.       If, at a meeting of a governmental body, a member of the public or of the governmental body inquires about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a)   A statement of specific factual information given in response to the inquiry; or

(b)   A recitation of existing policy in response to the inquiry.

2.      Any deliberation or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

9.      ADJOURNMENT OF THE MEETING:

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections: 551.071(Consultation with the Board’s Attorney), 551.072 (Deliberations about Real Property), 551.074 (Personnel Matters), 551.087

(Economic Development).

 

 

I Monte Merriman, do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ________, 2018 at _______A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

______________________________________

Monte Merriman, Secretary CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Executive Director by calling 325-625-3669 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight hours in advance of the scheduled meeting.

 

Type A CEDC Monthly Board Meeting 2-22-18

                                                 REGULAR BOARD MEETING

COLEMAN EDC, INC.

   AT THE TEMPORARY CHAMBER OF COMMERCE OFFICE

110 SOUTH COMMERCIAL AVENUE

COLEMAN, TEXAS

     

Thursday February 22, 2018

                                                                     6 P.M.

 

CALL TO ORDER: Herman Law-President:

 

WELCOME TO VISITORS AND GUESTS:

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING:

 

Board will consider approval of minutes of and January 29, 2018.  The Board may take any action deemed necessary.  Herman Law

 

FINANCIAL REPORT:

 

Harold Skelton, the board’s accountant will present the monthly financial report for the CEDC.  The Board may take any action deemed necessary –Herman Law and Harold Skelton

 

 REGULAR BOARD MEETING:

 

1.                  The CEDC Board may consider, discuss, or take actions concerning the payment request from Harold Skelton as a result of the extra work required by the new auditing firm. Herman Law and Harold Skelton

 

2.                  The CEDC Board may consider, discuss, or take actions concerning the adoption of a certain resolution allowing officers of the corporation to sign checks on behalf of the corporation.  Herman Law, Harold Skelton and Pat Chesser

 

3.                  The CEDC Board may consider, discuss, or take actions as a result of the Executive Director’s phone calls to individual companies on the list of companies considered as prospects for moving their company to Coleman.   Herman Law and Kim Little

 

4.                   The CEDC Board may consider, discuss, or take actions concerning donating booth space to Coleman participant at the Job Fair on April 11th in Abilene. Herman Law and Kim Little

 

5.                   The CEDC Board may consider, discuss, or take actions concerning the SMART Goals to be considered by the Board. Herman Law and Mark Price

 

 

 

BOARD AND STAFF COMMENTS: 

 

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

6.                  ITEMS TO BE COVERED BY THE EXECUTIVE DIRECTOR—

            Executive Director’s Report

Update on Project Chew

            Update on Billboards

            Retail/Sale Tax Update

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

7.        Adjournment of the Meeting.

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

I Monte Merriman do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2018 at _______ A. M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Monte Merriman,  Secretary CEDC

 

Type B CCC Joint Meeting with City of Coleman

AGENDA

COLEMAN COMMUNITY COALITION

JOINT

COLEMAN CITY COUNCIL MEETING

COLEMAN CITY HALL

200 W. LIVEOAK, COLEMAN, TEXAS

Thursday, February 15, 2018

6:00 P.M.

 

CALL TO ORDER:

 

CITY COUNCIL MEETING:

 

1.    The CCC Type B Board Members will be in attendance at the City Council Meeting and may participate in the discussion of the grant to Central Texas Opportunities in the amount of $5,000.00.  No action will be taken by the Board at this meeting.

 

2.     ADJOURNMENT OF THE MEETING

 

I KIM LITTLE do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2018 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Kim Little, Executive Director of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC Executive Director by calling 325-625-1280 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

Type B Coleman Community Coalition February Board Meeting

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

BILL FRANKLIN CENTER

13152 St. Hwy. 206, COLEMAN, TEXAS

Thursday, February 15, 2018

4:00 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

 

      Board will consider approval of minutes of 1-23-18 Regular Monthly Board Meeting, the Board may take any action deemed necessary – Joe Haynes

 

FINANCIAL REPORT:

 

     Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.  The Board may take any action deemed necessary – Joe Haynes and Sandra Rose

 

PUBLIC HEARING;

 

Open Public Hearing

In accordance with the Texas Local Gov’t Code Section 505.159, a Public Hearing will be held by the Board of Directors of the Coleman Community Coalition, a Type B Economic Development Corporation during a meeting to be held on February 15th, 2018 at 4:00 P.M.  at the Bill Franklin Center, 13152 St. Hwy 206, Coleman, Texas, to consider and/or take action upon 1 project:

 

The Board may conduct a public hearing on 1 project: 

1.    To provide a grant to Central Texas Opportunities in the amount of $5,000.00 to help with updating Meter Loop, Leveling, Plumbing and Rehab; the funds will be used on a structure previously acquired by CTO at 209 N. Frio, Coleman, TX.

 

Close Public Hearing

 

REGULAR BOARD MEETING:

 

1.    The CCC may consider, discuss or take action on approving a resolution providing a grant to Central Texas Opportunities in the amount of $5,000.00 such project to be presented to the Coleman City Council on February 15th, 2018 for Council approval.  Mitzi Mays and Pat Chesser

 

2.    The CCC may consider, discuss or take action on TWC/Workforce numbers for Lil Cats Daycare to see if criteria for Performance Agreement has been met.  Mitzi Mays, Kim Little and Sandra Rose

                                   

3.    The CCC Board may consider, discuss or take action on SMART Goals to be considered for adoption by Type B CCC board.  Mitzi Mays and Mark Price

 

4.    The CCC Board may consider, discuss or take action on approving members to serve on a committee for Curriculum and Planning for the Career Development Center and to work with other partners to develop a comprehensive plan. Mitzi Mays, Kim Little and Pat Chesser

 

5.    The CCC Board may consider, discuss or take action on designating funds for advertising, prize money and event activities to help with the Coleman County Syndicate Steer Show to be held in June.  Mitzi Mays and Kim Little

 

6.    The CCC Board may consider, discuss or take action on spending 200.00 for a porta pottie on March 3rd at Memory Lake.  Mitzi Mays and Kim Little

 

7.    The CCC Board may consider, discuss or take action on designating funds for a wireless sound system to be installed on Commercial Avenue in downtown Coleman.  Mitzi Mays and Kim Little

 

8.    The CCC Board may consider, discuss or take action on an update for the Memory Lake project.  Bill Hennig

 

9.    The CCC Board may consider, discuss or take action to pay the CCYAC board for Rent, Utility Reimbursement and other personnel services for April 2018.  Mitzi Mays

 

10. The CCC Board may consider, discuss or take action concerning the                                                               

   monthly report from the Executive Director.

 

 

 

ITEMS TO BE COVERED:

1.    Retail Update-Biz People Meeting/Events/Activities

2.    Gateway (Mitzi-Royce-Kim)

3.  Disc Golf Update

                           4.  Springboard Competition (24th)

                              5.  Billboards Update

                              6.  Job Fair-April 11th

           

11.      BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CCC STAFF AND OR BOARD MEMBERS)

 

12.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

I KIM LITTLE do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2018 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Kim Little, Executive Director of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC Executive Director by calling 325-625-1280 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

Career Development Center Partners Meeting

AGENDA

COLEMAN COMMUNITY COALITION

WORKFORCE PARTNERS MEETING

BILL FRANKLIN CENTER

13152 St. Hwy. 206, COLEMAN, TEXAS

Thursday, February 15, 2018

2:00 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

WORKFORCE PARTNERS MEETING:

 

1.    The CCC may consider or discuss types of activities and programs to be included in the Workforce/Career Development Center being proposed for Coleman and Coleman County.  Partners and Community members will be asked for input on needs faced today and in the future.  Existing Facilities and possible New Facilities will also be discussed for space requirements.  If necessary committees may be formed for fact finding and development of a plan.

 

2.     ADJOURNMENT OF THE MEETING

 

I KIM LITTLE do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2018 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Kim Little, Executive Director of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC Executive Director by calling 325-625-1280 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

Type A CEDC Regular Monthly Board Meeting

REGULAR BOARD MEETING

COLEMAN EDC, INC.

   AT THE TEMPORARY CHAMBER OF COMMERCE OFFICE

110 SOUTH COMMERCIAL AVENUE

COLEMAN, TEXAS

     

Monday, January 29, 2018

                                                                     5 P.M.

 

CALL TO ORDER: Gary Payne-Vice-president

 

WELCOME TO VISITORS AND GUESTS:

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING:

 

Board will consider approval of minutes of and December 18, 2017.  The Board may take any action deemed necessary.  Gary Payne

 

FINANCIAL REPORT:

 

Harold Skelton, the board’s accountant will present the monthly financial report for the CEDC.  The Board may take any action deemed necessary – Gary Payne and Harold Skelton

 

 REGULAR BOARD MEETING:

 

1.                  The CEDC Board may consider, discuss, or take actions concerning election of the corporation officers for 2018 consisting of president, vice-president and secretary/treasurer. Gary Payne

 

2.                  The CEDC Board may consider, discuss, or take actions concerning an update on the installation of a sprinkler system by Koetter Fire Protection in the large Selkirk Building.  President and Monte Merriman

 

3.                  The CEDC Board may consider, discuss, or take actions concerning the lease agreement with the Coleman Chamber of Commerce, including getting the agreement on the next City Council agenda.   President  

 

4.                  The CEDC Board may consider, discuss, or take actions concerning an update on the lease payments agreed to in the JAL Welding agreement of June 15, 2017. President and Herman Law

 

5.                   The CEDC Board may consider, discuss, or take actions concerning the timing and the amount of the monthly lease payments by Coleman Filter according to the contract dated June 1, 2017. President

 

6.                  The CEDC Board may consider, discuss, or take actions concerning payment for the heater repair in the Selkirk Building for Coleman Filter.  President, Monte Merriman, and David Martinez

 

7.                  The CEDC Board may consider, discuss, or take actions as a result of the Executive Director’s calls on the list of companies considered as prospects for moving their company to Coleman.   President and Kim Little

 

8.                   The CEDC Board may consider, discuss, or take actions concerning the forming of a committee to evaluate the assets of CEDC and those managed by the
CEDC.  President and Kim Little

 

9.                   The CEDC Board may discuss legal and personnel matters with its attorney regarding the contract between the CEDC and the CCC for shared expenses of the Executive Director and the employment contract between the CEDC, the CCC and the Executive Director.  President. The Board may convene into Executive Session under Section 551.071 and Section 551.074 of the Gov’t Code to discuss these matters. 

 

Upon returning to open session, the CEDC Board may take any action it deems necessary, including, approving a proposed amendment to the employment agreement between the CEDC, the CCC and the Executive Director. 

 

10.               The CEDC Board may consider, discuss, or take actions concerning the Board’s evaluation of the job performance of the Executive Director for 2017 and the job duties and responsibilities of the Executive Director.  President

 

11.               The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss item 10 above as authorized by Texas Government Code Sections 551.071 and 551.074.  President

 

12.               Upon returning to open session, the CEDC Board may take any action it deems appropriate regarding the matters as discussed in Executive Session on item 10.     President

 

13.              The CEDC Board may consider, discuss, or take actions concerning information requested from the Board’s accountant by any person other than the CEDC Board president or the CEDC Board. President, Kim Little, Mark Price and Harold Skelton

 

14.               The CEDC Board may consider, discuss, or take actions concerning contributing $500 to Workforce Solutions for a regional Job Fair on April 11th in Abilene pending participation from the Coleman businesses. President, Kim Little

 

BOARD AND STAFF COMMENTS: 

 

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

15.              ITEMS TO BE COVERED BY THE EXECUTIVE DIRECTOR—

            Executive Director’s Report

Update on Project Chew

TxDot  (25th meeting)

            Springboard (24th competition)

            Billboards

            Retail/Sale Tax Update

 

      

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

15.         Adjournment of the Meeting.

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

I Monte Merriman do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2018 at _______ A. M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Monte Merriman,  Secretary CEDC

 

Type A CEDC Agenda 12-18-17

REGULAR BOARD MEETING

COLEMAN EDC, INC.

   AT THE TEMPORARY CHAMBER OF COMMERCE OFFICE

110 SOUTH COMMERCIAL AVENUE

COLEMAN, TEXAS

     

Monday, December 18, 2017

                                                                      4 P.M.

 

CALL TO ORDER: ROY POAGE—PRESIDENT

 

WELCOME TO VISITORS AND GUESTS:

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING:

 

Board will consider approval of minutes of and November 27, 2017 and December 7, 2017.  The Board may take any action deemed necessary.  Roy Poage

 

FINANCIAL REPORT:

 

Harold Skelton, the board’s accountant will present the monthly financial report for the CEDC.  The Board may take any action deemed necessary – Roy Poage and Harold Skelton

 

 REGULAR BOARD MEETING:

  

1.                  The CEDC Board may consider, discuss, or take actions concerning an update on the installation of a sprinkler system by Koetter Fire Protection in the Selkirk Building.  Roy Poage, Monte Merriman

 

2.                  The CEDC Board may consider, discuss, or take actions as a result of the Executive Director’s to compile a complete list, to be identified as the master list, of all prospective companies (including those from SLP in 2015, 2016 and 2017) that might increase the job availability for Coleman citizens.  The Executive Director will indicate with a check mark which prospects she has previously called to personally discuss the opportunity they have to move their company to Coleman. Roy Poage and Kim Little

 

3.                  The CEDC Board may consider, discuss, or take actions concerning a lease with the Coleman Chamber of Commerce to lease space in the Chamber Building such lease to include terms regarding the CEDC Board paying for a portion of the needed repairs on the Chamber Building.  Roy Poage, Gary Payne and Herman Law

 

4.                  The CEDC Board may consider, discuss, or take actions terminating the Agreement between the CEDC and the CCC Concerning the Shared Costs and Services of the Executive Director dated 10-15-13, subject to City Council approval. Roy Poage, Dr. Reynolds and the Board members

 

5.                  The CEDC Board may consider, discuss, or take actions not to renew the Executive Director’s Employment Agreement when it expires on January 31, 2018, subject to City Council approval.  Roy Poage, Dr. Reynolds and the Board members

 

6.                  BOARD AND STAFF COMMENTS: 

 

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

7.                  ITEMS TO BE COVERED BY THE EXECUTIVE DIRECTOR—

 

ED Report

Billboards

            Springboard

            Project Chew visit

            International Trade Seminar

      

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

8.         Adjournment of the Meeting.

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

I Monte Merriman do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A. M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Monte Merriman,  Secretary CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

 

 

  

 

 

Type B CCC Agenda 12-19-17

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

BILL FRANKLIN CENTER

13152 St. Hwy. 206, COLEMAN, TEXAS

Tuesday, December 19, 2017

5:30 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

 

      Board will consider approval of minutes of 11-14-17 Regular Monthly Board Meeting, the Board may take any action deemed necessary – Joe Haynes

 

FINANCIAL REPORT:

 

     Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.  The Board may take any action deemed necessary – Joe Haynes and Sandra Rose

 

OPEN PUBLIC HEARING:

In accordance with the Texas Local Gov’t Code Section 505.159, a Public Hearing will be held by the Board of Directors of the Coleman Community Coalition, a Type B Economic Development Corporation during a meeting to be held on December 19th, 2017 at 5:30 P.M.  at the Bill Franklin Center, 13152 St. Hwy 206, Coleman, Texas, to consider and/or take action upon 2 projects:

 

 

 

 

The Board may conduct a public hearing on 2 projects: 

1.     To purchase a Brush Hog, Weed Eater & Chainsaw for the City of Coleman to be used for maintenance of the Disc Golf courses at City Park and Memory Lake with costs not to exceed $2,500.00. 

2.     To provide a supplemental loan to Chuck Dragon food truck, Josh & Heather Tye for $6,327.00 to help with equipment costs for completion of their project with USDA and COG.

Close Public Hearing

 

REGULAR BOARD MEETING:

 

1.    The CCC may consider, discuss or take action on approving resolution 17-10 to approve projects as presented to the Coleman City Council on December 14th and January 18th.  Joe Haynes and Pat Chesser

                                   

2.    The CCC Board may consider, discuss or take action on revising Performance Agreement for Lone Star 24 Hour Fitness/Seep Springs to adjust weekly employment requirement from 30 to 15 hours.  Joe Haynes and Pat Chesser

 

3.    The CCC Board may consider, discuss or take action on approving cooperative agreement with Type A CEDC. Joe Haynes and Pat Chesser

 

4.    The CCC Board may consider, discuss or take action on opening a new account for advertising reserves and also designate a special account for billboard activity.  Joe Haynes and Sandra Rose

 

5.    The CCC Board may consider, discuss or take action on designating a representative to open accounts for electrical service with the City of Coleman and Coleman County Electrical Cooperative.  The board will also consider taking action on getting the boards back in service with wiring and lighting of the locations.  Joe Haynes

 

6.    The CCC Board may consider, discuss or take action on adopting a procedure for unpaid days that will be accumulated by Executive Director.  Joe Haynes and Sandra Rose

 

7.    The CCC Board may consider, discuss or take action on approving Armstrong, Backus & Co., LLP for the FY 17 audit.  The letter was executed by Mayor Tommy Sloan on 11/16/17 on behalf of the Type B CCC.  Joe Haynes and Sandra Rose

 

8.    The CCC Board may consider, discuss or take action on finalizing the process for Performance Evaluation of the Executive Director for 2017.  Joe Haynes

 

9.    The CCC Board may discuss legal issues with the Board’s attorney regarding the agreement for shared expenses between the CCC and the CEDC, the agreement with the Executive Director and the possible action by the CEDC Board to end the agreements.  The Board may convene in Executive Session under this item pursuant to Gov’t Code Section 551.071 (consultation with attorney).

 

10. Following Executive Session, the CCC Board may convene back into Open Session and take any action deemed necessary by the Board.

 

11. The CCC Board may consider, discuss or take action on location of the Executive Directors office and Rent, Utility Reimbursement and other personnel services for 2018 subject to City Council approval.  Joe Haynes

 

12. The CCC Board will hear an update on the current status of covering the dance area at the Bill Franklin Center.  Kevin McMahon

 

13. The CCC Board may consider, discuss or take action concerning the                                                                

   monthly report from the Executive Director.

 

ITEMS TO BE COVERED:

1.   Retail Update-Christmas & New Year’s Event

2.  Best of the Best Swine Show

3.  Memory Lake Disc Golf Update

4.  PA System

                           5.  Springboard Competition

                              6.  Billboards Update

                              7.  Gateway Update (Mitzi & Royce can expand)

           

14.      BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CCC STAFF AND OR BOARD MEMBERS)

 

15.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

I JOE HAYNES do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Joe Haynes, President of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC President by calling 325-998-5171 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

Type A CEDC Meeting 11-27-17

REGULAR BOARD MEETING

   AT THE TEMPORARY CHAMBER OF COMMERCE OFFICE

110 SOUTH COMMERCIAL AVENUE

COLEMAN, TEXAS

     

Monday, November 27, 2017

                                                                  5:30 P.M.

 

CALL TO ORDER: ROY POAGE—PRESIDENT

 

WELCOME TO VISITORS AND GUESTS:

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING:

 

Board will consider approval of minutes of and October 16, 2017 The Board may take any action deemed necessary.  Roy Poage

 

FINANCIAL REPORT:

 

Harold Skelton, the board’s accountant will present the monthly financial report for the CEDC.  The Board may take any action deemed necessary – Roy Poage and Harold Skelton

 

 REGULAR BOARD MEETING:

 

1.                  The CEDC Board may consider, discuss, or take actions concerning the city’s engagement of Armstrong, Backus & Co. LLP to do the audit for 4 A for 2017. Roy Poage

 

2.                  The CEDC Board may consider, discuss, or take actions concerning a request by Allen Kennedy to fund the connection of water, sewer, and electric utilities for the proposed new site for the Kennedy Hotel to be located at Commercial Avenue and Elm Street and to authorize the City Attorney to prepare a Performance Agreement between Allen Kennedy or his designated Corporation and the Coleman Economic Development Corporation –Roy Poage, Allen Kennedy, and Robert Williamson

 

3.                   The CEDC Board reserves the right to adjourn into a joint Executive Session at any time during the course of this meeting to discuss item 2. above as authorized by the Texas Government Codes Section 551.087(economic development), and 551.071(2) (consultation with attorney on a matter upon which the attorney has a duty to confidentially advise the client).  Roy Poage

 

4.                  Upon returning to open session, the CEDC Board may take any action it deems appropriate regarding the matters as discussed in the Executive Session under item 2.  above.  Roy Poage

 

 

5.                  The CEDC Board may consider, discuss or take action concerning the approval of the cooperation agreement between the CEDC and the CCC Board.  Roy Poage

 

6.                  The CEDC Board may consider, discuss, or take actions concerning the cost of the vinyl design, repairs and site cleanup for the billboard on highway 67 and the billboard on the 84 By-pass.  Roy Poage and Kim Little

 

7.                  The CEDC Board may consider, discuss, or take actions concerning an update on the installation of a sprinkler system by Koetter Fire Protection in the Selkirk Building.  Roy Poage, Monte Merriman

 

8.                  The CEDC Board may consider, discuss, or take actions as a result of the Executive Director’s effort to compile a complete list, to be identified as the master list, of all prospective companies (including those from SLP) that might increase the job availability for Coleman citizens.  The Executive Director will indicate with a check mark which prospects she has previously called to personally discuss the opportunity they have to move their company to Coleman. Roy Poage and Kim Little

 

9.                  The CEDC Board may consider, discuss, or take actions for an update on a possible visit of Chew.  Roy Poage and Kim Little

 

10.              The CEDC Board may consider, discuss, or take actions setting a date for a International Trade Seminar for local businesses to be facilitated by the Governor’s office on Economic Development/Tourism.  Roy Poage and Kim Little

 

11.              The CEDC Board may consider, discuss, or take actions on the update and overview on CEDC website/analytics.  Roy Poage and Kim Little

 

12.              The CEDC Board may consider, discuss, or take actions concerning a report from the Executive Director on the TEDC Conference in Houston that she attended on October 18th, 19th, and 20th . Roy Poage, Board members

 

13.              The CEDC Board may consider, discuss, or take actions concerning a report from the Executive Director on the ARCIT Conference in Austin that she attended on November 1, 2, 3.  Roy Poage, Board members

 

14.              The CEDC Board may consider, discuss, or take actions concerning a lease with the Coleman Chamber of Commerce to lease space in the Chamber Building such lease to include terms regarding the CEDC Board paying for a portion of the needed repairs on the Chamber Building.  Roy Poage, Gary Payne and Herman Law

 

15.              The CEDC Board may consider, discuss, or take actions concerning securing temporary office space for the Executive Director in the interim.  Roy Poage, Gary Payne and Herman Law

 

16.              The CEDC Board may consider, discuss, or take actions concerning their recommendations for the appointments to the Type 4-A Board for Roy Poage and Dr. Mike Edington whose terms expires on December 31, 2017. Roy Poage.

 

17.               The CEDC Board may consider, discuss, or take actions concerning the evaluation forms to be used in the evaluation of the Executive Director for 2017.  Roy Poage

 

18.               The CEDC Board may consider, discuss, or take actions concerning the timeline for completing the 2017 evaluation of the Executive Director. Roy Poage

 

19.               BOARD AND STAFF COMMENTS: 

 

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

20.              ITEMS TO BE COVERED BY THE EXECUTIVE DIRECTOR—

 

ED Report

Cog update

Springboard reminder for January 25th

 

            

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

21.         Adjournment of the Meeting.

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

I Monte Merriman do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A. M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Monte Merriman,  Secretary CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

 

 

  

 

 

Type B CCC 11-14-17 Agenda

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

LONE STAR 24 HOUR FITNESS

720 W. 10th St., COLEMAN, TEXAS

Tuesday, November 14, 2017

6:30 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

 

         Board will consider approval of minutes of 10-17-17 Regular Monthly Board Meeting, the Board may take any action deemed necessary – Joe Haynes

 

FINANCIAL REPORT:

 

         Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.  The Board may take any action deemed necessary – Joe Haynes and Sandra Rose

 

REGULAR BOARD MEETING:

 

1.    The CCC may consider, discuss or take action on contracting with vendors for Porta Potties and advertising for Christmas activities on December 2nd, 2017.  Joe Haynes, Kim Little

                                   

2.    The CCC Board may consider, discuss or take action on reviewing Performance Objectives/TWC reports for Lone Star 24 Hour Fitness and presentation by Lori McMahon and staff.  Joe Haynes and Kim Little

 

3.    The CCC Board may consider, discuss or take action on forming a committee to work with TXDOT on Gateway additions and Way Finding signage in Coleman.  Kim Little and Joe Haynes

4.    The CCC Board may consider, discuss or take action on working with Randy Turner and possible vendors to make improvements to the downtown business district with an updated PA system.  Kim Little

 

5.    The CCC Board may consider, discuss or take action on reimbursement to Coleman County Youth Activity Center for Rent, Utility reimbursement and other services for November and December 2017.  Joe Haynes and Kim Little

 

6.    The CCC Board may consider, discuss or take action on Finalizing letter of ownership on billboards from the Coleman County Chamber of Commerce and receipt of funds to manage the Billboards.  Joe Haynes and Kim Little

 

7.    The CCC Board may consider, discuss or take action on Billboard monthly/yearly rotations and possible fees that will be charged for the business sector to utilize the space and market the community.  Kim Little

 

8.    The CCC Board may consider, discuss or take action on possible supplemental funding for Chuck Dragon as a project participated with USDA.  Kim Little

 

9.    The CCC Board may consider, discuss or take action on contracting with an attorney to represent the board for 2018.

 

10. The CCC Board may consider, discuss or take action on executing a Cooperative Agreement with the Type A EDC and Type B CCC.  Joe Haynes

 

11. The CCC Board may consider, discuss or take action on allowing the Executive Director to purchase supplies and office equipment.  Joe Haynes & Kim Little

 

12. The CCC Board may consider, discuss or take action on Election of Officers for 2018.  Joe Haynes

 

13. The CCC Board may consider, discuss or take action on purchasing a shredder, chain saw & weed eater for the City of Coleman to help with maintenance of the Disc Golf Courses.  Kim Little and Earl Johnson

 

14.  The CCC Board may consider, discuss or take action concerning the                                                               

   monthly report from the Executive Director.

 

 

 

 

ITEMS TO BE COVERED:

1.   Retail Update-Fall Festival & Christmas

2.  Disc Golf

3.  TEDC – Oct. 18-20 (Recap)

4.  ARCIT – Nov. 1-3 (Recap)

                           5.  COG – Nov. 8 (Recap)

                              6.  Memory Lake & Dance Floor Update

                              7.  Senior Center

                             8.  Sidewalks

      9.   COG-Loan Committee Update

           

15.      BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CCC STAFF AND OR BOARD MEMBERS)

 

16.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

I JOE HAYNES do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Joe Haynes, President of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC President by calling 325-998-5171 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

 

 

 

4B CCC 10-17-17 Board Meeting

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

BILL FRANKLIN CENTER

13152 St. Hwy 206

COLEMAN, TEXAS

Tuesday, October 17, 2017

5:30 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

 

         Board will consider approval of minutes of 9-19-17 Regular Monthly Board Meeting and the 9-19-17 Joint Board Meeting with CEDC, the Board may take any action deemed necessary – Joe Haynes

 

FINANCIAL REPORT:

 

         Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.  The Board may take any action deemed necessary – Joe Haynes and Sandra Rose

 

REGULAR BOARD MEETING:

 

1.    The CCC may consider, discuss or take action on contracting with Boyd King for installation of Christmas lights at City Park and Courthouse.  Joe Haynes, Kim Little

                                   

2.    The CCC Board may consider, discuss or take action on acquiring/managing 4 Billboards currently owned by the Coleman County Chamber of Commerce as well as approximately $6,200.00 to be used for sign maintenance and repairs.  Kim Little

 

3.    The CCC Board may consider, discuss or take action on working with TXDOT on Gateway additions and Way Finding signage in Coleman.  Kim Little and Joe Haynes

 

4.    The CCC Board may consider, discuss or take action on allowing the Executive Director to attend the COG Annual Meeting on Wednesday, November 8th.  Kim Little

 

5.    The CCC Board may consider, discuss or take action on reimbursement to Coleman County Youth Activity Center for Rent, Utility reimbursement and other services for October 2017.  Joe Haynes and Kim Little

 

6.    Open Public Hearing

 

 NOTICE OF PUBLIC HEARING COLEMAN COMMUNITY COALITION, A TYPE B ECONOMIC DEVELOPMENT CORPORATION

 

In accordance with the Texas Local Gov’t Code Section 505.159, a Public Hearing will be held by the Board of Directors of the Coleman Community Coalition, a Type B Economic Development Corporation during a meeting to be held on October 17th, 2017 at 5:30 P.M.  at the Bill Franklin Center, 13152 St. Hwy 206, Coleman, Texas, to consider and/or take action upon a project:

 

The Board may conduct a public hearing on a project: 

1.     A possible incentive to Partner with Best of the Best Swine Show to be held on December 2nd, 2017 in the amount of up to $750.00 to help with advertising and Show Expenses to bring an event to Coleman & Coleman County. 

7.    Close Public Hearing

 

8.    The CCC Board may consider, discuss or take action on providing an incentive of $750.00 to partner with Best of the Best Swine Show for December 2nd, 2017.  Joe Haynes

 

9.    The CCC Board will hear a presentation from Board President Joe Haynes regarding the cooperative measures between Type B CCC & Type A CEDC

 

 

 

 

 

 

10.  The CCC Board may consider, discuss or take action concerning the                                                               

   monthly report from the Executive Director.

 

 

 

ITEMS TO BE COVERED:

1.   Retail Update-Fall Festival & Christmas

2.  Disc Golf

3.  TEDC – Oct. 18-20

4.  ARCIT – Nov. 1-3

                           5.  City Plan

                              6.  Memory Lake & Dance Floor Update

                              7.  CHAPS

                             8.  Sidewalks

                              9.   COG-Loan Committee

           

10.      BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

11.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

I JOE HAYNES do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Joe Haynes, President of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC President by calling 325-998-5171 or by going by 13152 St. Hwy 206, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

 

 

4A 9-25-17 Board Meeting

                                                        COLEMAN EDC, INC.

REGULAR BOARD MEETING

IN THE TILLMAN ROOM OF THE CITY LIBRARY

408 SOUTH COMMERCIAL

COLEMAN, TEXAS

     

Monday, September 25, 2017

                                                                  4:30 P.M.

 

CALL TO ORDER: ROY POAGE—PRESIDENT

 

WELCOME TO VISITORS AND GUESTS:

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING:

 

·         Board will consider approval of minutes of and August 28, 2017 The Board may take any action deemed necessary.  Roy Poage

 

FINANCIAL REPORT:

 

·         Harold Skelton, the board’s accountant will present the monthly financial report for the CEDC.  The Board may take any action deemed necessary – Roy Poage and Harold Skelton

 

 REGULAR BOARD MEETING:

 

1.      The CEDC Board may consider, discuss, or take action concerning the presentation of the City of Coleman Economic Development Plan. Roy Poage, Paul Catoe and Kenneth Coignet

 

2.      The CEDC Board may consider, discuss, or take actions concerning the progress of the Executive Director’s efforts in bringing prospective companies identified by SLP and other sources to Coleman to increase the job availability for Coleman citizens.  Roy Poage and Kim Little

 

3.      The CEDC Board may consider, discuss, or take actions concerning  temporary office space for the Chamber Officials and the Executive Director.  Roy Poage, Mary Griffis and Kim Little

 

4.      The CEDC Board may consider, discuss, or take actions concerning the request from the Coleman County Youth
Activity Center for rent, utility reimbursement and other services.  Roy Poage, Kim Little and Dusty Graves  

 

5.      The CEDC Board may consider, discuss, or take action concerning the employment, job duties and responsibilities of the Executive Director. Roy Poage

 

6.       The CEDC Board may consider, discuss, or take actions concerning legal matters related to employment of the Executive Director with their legal counsel. Roy Poage

 

7.       The CEDC Board reserves the right to adjourn into a joint Executive Session at any time during the course of this meeting to discuss items 5. and 6. above as authorized by Texas Government Code Section 551.074 (Personnel Matters) and Texas Government Code Section 551.071(2) (consultation with attorney on a matter upon which the attorney has a duty to confidentially advise the client).  Roy Poage

 

8.      Upon returning to open session, the CEDC Board may take any action it deems appropriate regarding the matters as discussed in the Executive Session under items 5., and 6. above.  Roy Poage

 

9.      The CEDC Board may consider, discuss, or take actions concerning contacting Fern Jones on the easement for the Billboard on highway 67 by Roy Poage.  Roy Poage

 

10.  The CEDC Board may consider, discuss, or take actions concerning the cost of the vinyl design and repairs for the billboard on highway 67 and the billboard on the 84 By-pass.  Roy Poage and Kim Little

 

11.  The CEDC Board may consider, discuss, or take actions concerning an update on the installation of a sprinkler system by Koetter Fire Protection in the Selkirk Building.  Roy Poage, Monte Merriman and Harold Skelton

 

12.  The CEDC Board may consider, discuss, or take actions concerning update of JAL’s plans for the modifications to the Ambulance and Selkirk Buildings funded by JAL.   Roy Poage and Herman Law

 

13.   The CEDC Board may consider, discuss, or take actions concerning the update of the repair of the failure of a portion of the concrete floor in the Selkirk Building leased by JAL Welding.  Roy Poage and Herman Law

 

14.  The CEDC Board may consider, discuss, or take actions concerning participating with the Chamber on TMCN membership. Roy Poage, Mary Griffis

 

15.  The CEDC Board may consider, discuss, or take actions concerning Herman Watson wanting to lease 68 acres of Railroad Junction property.  Roy Poage and Kim Little

 

16.   BOARD AND STAFF COMMENTS: 

 

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

17.  ITEMS TO BE COVERED BY THE EXECUTIVE DIRECTOR—the Executive Director did not request any items be put on the agenda.    

            

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

18.    Adjournment of the Meeting.

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

I Monte Merriman do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A. M.. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Monte Merriman,  Secretary CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

 

 

  

 

 

Type A&B Special Called Board Meeting

AGENDA FOR SPECIAL CALLED JOINT MEETING

OF THE BOARDS OF THE COLEMAN EDC, INC.,

AND THE COLEMAN COMMUNITY COALITION AND FOR A

SEPARATE MEETING OF THE BOARD OF THE COLEMAN EDC, INC.

IN THE TILLMAN ROOM OF THE CITY LIBRARY

408 SOUTH COMMERCIAL

COLEMAN, TEXAS

 

TUESDAY SEPTEMBER 19, 2017

                                                                   6:30 P.M.

           

 

CALL TO ORDER: ROY POAGE PRESIDENT OF COLEMAN EDC

AND JOSEPH HAYNES-PRESIDENT OF COLEMAN COMMUNITY COALITION

 

RECEIVING  AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquires about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

 

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

REGULAR AGENDA

 

1.      The CEDC and CCC Boards may meet in joint session to consider, discuss or take action concerning the employment, job duties and responsibilities of the Executive Director.

 

2.       The CEDC Board and the CCC Board reserves the right to adjourn into a joint Executive Session at any time during the course of this meeting to discuss item 1 above as authorized by Texas Government Code Section 551.074. 

 

3.      The CEDC Board and the CCC Board reserves the right to adjourn into separate Executive Sessions of each Board at any time during the course of this meeting to discuss item 1 above as authorized by Texas Government Code Section 551.074. 

 

 4.     The CEDC Board and the CCC Board may consider, discuss, or take actions concerning legal matters related to employment of the Executive Director with their legal counsel.

 

5.     The CEDC Board and the CCC Board reserves the right to adjourn into a joint Executive Session at any time during the course of this meeting to discuss item 4 above as authorized by Texas Government Code Section 551.071(2) on a matter upon which the attorney has a duty to confidentially advise the client. 

 

 6.    The CEDC Board and the CCC Board reserves the right to adjourn into separate Executive Sessions of each Board at any time during the course of this meeting to discuss item 4 above as authorized by Texas Government Code Section 551.071(2) on a matter upon which the attorney has a duty to confidentially advise the client. 

 

7.     Upon returning to open session, the CEDC Board and/or CCC Board may take any actions the Boards deem appropriate regarding the matters as discussed in Executive Session on items 1 and 4. 

 

 8.    The CEDC Board and CCC Board may consider, discuss and take action on the salary of the Executive Director for Fiscal Year 2017-2018.

 

9.   Adjournment of the joint meeting.

 

10.   Following the joint meeting of the CEDC Board and the CCC Board, the CEDC Board may consider, discuss and/or take actions on the approval of the CEDC budget for Fiscal Year 2017-2018. 

 

I Monte Merriman and  I Joe Haynes do hereby certify that the above notice of a meeting of the CEDC and CCC Boards of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

                                                                                                        

              Monte Merriman,  Secretary CEDC                                           Joe Haynes, President CCC

 

The CEDC and the CCC are committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Secretary or the CCC President by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

Type B CCC Regular Board Meeting

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

COLEMAN PUBLIC LIBRARY-TILLMAN ROOM

402 S. Commercial

COLEMAN, TEXAS

Tuesday, September 19, 2017

5:00 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

 

         Board will consider approval of minutes of 8-15-17, the Board may take any action deemed necessary – Joe Haynes

 

FINANCIAL REPORT:

 

         Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.  The Board may take any action deemed necessary – Joe Haynes and Sandra Rose

 

REGULAR BOARD MEETING:

 

1.    The CCC may consider, discuss or take action on participating with the ACU Griggs Center for Entrepreneurship and Philanthropy to host the Springboard Program in Coleman on January 25th, 2018.  Joe Haynes, Kim Little

                                   

2.    The CCC Board may consider, discuss or take action on request from Tina Rankin for financial assistance with Coleman Senior Center specifically for paying some bills.  Joe Haynes and Kim Little

 

3.    The CCC Board may consider, discuss or take action on determining ownership of hard drives, screens, keyboards and accessories as well as a laptop that have been relocated to the Bill Franklin Center.  Joe Haynes and Kim Little

 

4.    The CCC Board may consider, discuss or take action on acquiring 4 Billboards currently owned by the Coleman County Chamber of Commerce as well as approximately $6,200.00 to be used for sign maintenance and repairs.  Kim Little

 

5.    The CCC Board may consider, discuss or take action on participating with the Best of the Best Swine Show to be held on December 2nd at the Goree Center.  Kim Little and Joe Haynes

 

6.    The CCC Board may consider, discuss or take action on request from Coleman County Youth Activity Center for Rent, Utility reimbursement and other services to begin on October 1st, 2017.  Dusty Greaves

 

7.    Open Public Hearing

 

 NOTICE OF PUBLIC HEARING COLEMAN COMMUNITY COALITION, A TYPE B ECONOMIC DEVELOPMENT CORPORATION

 

In accordance with the Texas Local Gov’t Code Section 505.159, a Public Hearing will be held by the Board of Directors of the Coleman Community Coalition, a Type B Economic Development Corporation during a meeting to be held on September 19th, 2017 at 5:30 P.M.  at the Coleman Public Library-Tillman Room, 408 S. Commercial, Coleman, Texas, to consider and/or take action upon a project:

 

The Board may conduct a public hearing on a project: 

1.     A possible incentive to Partner with CHAPS in the amount of up to $1575.00 to fund the repairs of water leaks at Heritage Hall. 

8.    Close Public Hearing

 

9.    The CCC Board may consider, discuss or take action on providing an incentive of $1,575.00 to partner with CHAPS for repairs of water leaks at Heritage Hall.  Joe Haynes 

 

10.  The CCC Board may consider, discuss or take action concerning the                               monthly report from the Executive Director.

 

ITEMS TO BE COVERED:

1.   Retail update

2.  Coleman Rocks

3.  CCYAC

4.  ARCIT

                                     5.  Disc Golf

                                    6.  COG

                          11.      BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

12.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

I JOE HAYNES do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Joe Haynes, President of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC President by calling 325-998-5171 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

 

Type A Regular Monthly Board Meeting

COLEMAN EDC, INC.

REGULAR BOARD MEETING

CHAMBER OF COMMERCE BOARD ROOM

218 SOUTH COMMERCIAL

COLEMAN, TEXAS

     

Monday, August 28, 2017

                                                                  3:30 P.M.

 

CALL TO ORDER: ROY POAGE—PRESIDENT

 

WELCOME TO VISITORS AND GUESTS:

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING:

 

·         Board will consider approval of minutes of July 17, 2017 and August 7, 2017. The Board may take any action deemed necessary.  Roy Poage

 

FINANCIAL REPORT:

 

·         Harold Skelton, the board’s accountant will present the monthly financial report for the CEDC.  The Board may take any action deemed necessary – Roy Poage and Harold Skelton

 

 REGULAR BOARD MEETING:

 

1.      The CEDC Board may consider, discuss, or take actions concerning the termination of the Agreement between the CEDC and the CCC Concerning the Shared Costs and Services of a Executive Director dated October 15, 2013.  The President of 4 B, Joe Haynes, will be invited to attend.  Roy Poage

 

2.      The CEDC Board may consider, discuss, or take actions concerning the TWC reports submitted by JAL Welding, Coleman Filter and CTO.  Roy Poage and Harold Skelton

 

3.      The CEDC Board may consider, discuss, or take actions concerning the lease agreements with Coleman Filter and JAL Welding.  Roy Poage, Monte Merriman, and Herman Law

 

4.      The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to receive legal advice on items 1., 2., and 3. above as authorized by Texas Government Code Section 551.087 (Economic Development) and 551.071(2) (Consultation with attorney on a matter upon which the attorney has a duty to confidentially advise the client).  Roy Poage

 

5.      Upon returning to open session, the CEDC Board may take any action it deems appropriate regarding the matters as discussed in the Executive Session under item 1., 2., and 3. above.  Roy Poage

 

6.      The CEDC Board may consider, discuss, or take actions concerning the progress of the Executive Director’s efforts in bringing prospective companies identified by SLP and other sources to Coleman to increase the job availability for Coleman citizens.  Roy Poage and Kim Little

 

7.      The CEDC Board may consider, discuss, or take actions concerning the cost of the vinyl design for the billboard on highway 67 and the billboard on the 84 By-pass.  Roy Poage and Kim Little

 

8.      The CEDC Board may consider, discuss, or take actions concerning an update on the installation of a sprinkler system by Koetter Fire Protection in the Selkirk Building.  Roy Poage, Monte Merriman and Harold Skelton

 

9.       The CEDC Board may consider, discuss, or take actions concerning update of JAL’s plans for the modifications to the Ambulance and Selkirk Buildings funded by JAL.   Roy Poage and Herman Law

 

10.   The CEDC Board may consider, discuss, or take actions concerning the cost of repair of the failure of a portion of the concrete floor in the Selkirk Building leased by JAL Welding.  Roy Poage and Herman Law

 

11.  The CEDC Board may consider, discuss, or take actions concerning the easement for the    property where the CEDC bill board on highway 67 is located.  Roy Poage and Kim Little

 

12.  The CEDC Board may consider, discuss, or take actions concerning the participating with the Chamber on TMCN membership. Roy Poage, Mary Griffis and Kim Little  

 

13.   The CEDC Board may consider, discuss, or take actions concerning the Economic Development Plan for the City of Sulfur???  Roy Poage and Kim Little

 

14.   BOARD AND STAFF COMMENTS: 

 

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

 

 

 

 

 

 

 

 

 

ITEMS TO BE COVERED BY THE EXECUTIVE DIRECTOR:

        ARCIT- Legislative Update

        TEDC-sales Tax Workshop

        COG-Small Business Loan Committee

        Retail Update

        Strategic Plan

            

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

      15.   Adjournment of the Meeting.

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

I Monte Merriman do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A. M.. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Monte Merriman,  Secretary CEDC

 

The CEDC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CEDC Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

 

 

  

 

Coleman Community Coalition Strategic Planning Agenda

AGENDA

COLEMAN COMMUNITY COALITION

CALLED BOARD MEETING

COLEMAN PUBLIC LIBRARY-TILLMAN ROOM

402 S. COMMERCIAL

COLEMAN, TEXAS

TUESDAY, AUGUST 22, 2017

           6:00 P.M.

 

 

CALL TO ORDER OF CALLED MEETING:

 

The CCC Board may consider, discuss, or take actions concerning a proposal for the drafting of a strategic plan update and developing timelines for the CCC.  Joe Haynes, Kim Little

 

Adjournment of Meeting

 

 

I JOE HAYNES do hereby certify that the above notice of a meeting of the   CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

_______________________________

Joe Haynes, Chair, CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC Secretary by calling 325-625-2163 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

 

 

 

Amended 4B CCC Agenda 8-15-17

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

BILL FRANKLIN CENTER

13152 St. Hwy 206

COLEMAN, TEXAS

Tuesday, August 15, 2017

5:30 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

 

         Board will consider approval of minutes of 7-18-17 and 7-27-17 Strategic  Planning meeting.  The Board   may take any action deemed necessary – Joe Haynes

 

FINANCIAL REPORT:

 

         Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.  The Board may take any action deemed necessary – Joe Haynes and Sandra Rose

 

REGULAR BOARD MEETING:

 

1.    The CCC may consider, discuss or take action on adopting FY 17 budget amendments for CCC to be presented at City Council meeting on August 17, 2017.  Sandra Rose, Joe Haynes, Kim Little

                                   

2.    The CCC Board may consider, discuss or take action on presentation by Phillip Devanney & Laura Gilbert with USTA on partnership opportunities to make improvements on tennis courts and City Park.  Joe Haynes and Kim Little

 

3.    The CCC Board may consider, discuss or take action on request for assistance for damages and repairs at the museum from Joshua Meadows representing the CHAPS organization.  Joe Haynes and Kim Little

 

4.    The CCC Board may consider, discuss or take action on Public Management Presentation by Ken Coignet concerning the City of Coleman Parks Plan.  Kim Little

 

5.    The CCC Board may consider, discuss or take action on the status of the performance agreement update on TWC/employment report for Freight Train CrossFit 1st year renewal and forgiveness of financial penalty requirements if criteria have been met.  Kim Little and Joe Haynes

 

6.    The CCC Board may consider, discuss or take action on participating ina joint meeting on August 22nd at 6pm at the Library Tillman Room with the 4A board and other A.C.T. Committees to finalize the updated Strategic Plan that was adopted on July 28th, 2015.  Joe Haynes and Kim Little

 

7.    The CCC Board may consider, discuss or take action on pursuing a solution with the City of Coleman for street signs, including Yield & Stop signs.  Joe Haynes & Kim Little

 

8.    Presentation by Mayor Tommy Sloan concerning the Economic Development process in Coleman. Joe Haynes, Tommy Sloan

 

9.    The CCC Boards may consider, discuss or take action concerning personnel matters related to the Executive Director, including the compensation of the Executive Director.

 

10. The CCC Board may consider, discuss, or take action on entering Executive Session for item 9 as authorized by Texas Government Code Sections 551.071(2) (Consultation with Attorney) and 551.074 (Personnel Matters).

 

11. The CCC Board may consider, discuss, or take action on coming out of Executive Session.

 

12. The CCC Board may consider, discuss or take action concerning the                                                               

   monthly report from the Executive Director.

 

ITEMS TO BE COVERED:

1.   Retail update

2.  Coleman Rocks

3.  CCYAC

4.  ARCIT

                           5.  Disc Golf

                             6.  Billboards

           

13.  BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

 

 

 

 

 

14. ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

I JOE HAYNES do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Joe Haynes, President of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC President by calling 325-998-5171 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.

 

 

 

 

 

4B CCC August Board Meeting

AGENDA

COLEMAN COMMUNITY COALITION

REGULAR BOARD MEETING

BILL FRANKLIN CENTER

13152 St. Hwy 206

COLEMAN, TEXAS

Tuesday, August 15, 2017

5:30 P.M.

 

CALL TO ORDER:

 

INVOCATION:

 

WELCOME TO VISITORS AND GUESTS:

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS:

 

         Board will consider approval of minutes of 7-18-17 and 7-27-17 Strategic  Planning meeeting.  The Board   may take any action deemed necessary – Joe Haynes

 

FINANCIAL REPORT:

 

         Sandra Rose, the board’s accountant, will present the monthly financial report for the CCC.  The Board may take any action deemed necessary – Joe Haynes and Sandra Rose

 

REGULAR BOARD MEETING:

 

1.    The CCC may consider, discuss or take action on adopting FY 17 budget amendments for CCC to be presented at City Council meeting on August 17, 2017.  Sandra Rose, Joe Haynes, Kim Little

                                   

2.    The CCC Board may consider, discuss or take action on presentation by Phillip Devanney & Laura Gilbert with USTA on partnership opportunities to make improvements on tennis courts and City Park.  Joe Haynes and Kim Little

 

3.    The CCC Board may consider, discuss or take action on request for assistance for damages and repairs at the museum from Joshua Meadows representing the CHAPS organization.  Joe Haynes and Kim Little

 

4.    The CCC Board may consider, discuss or take action on Public Management Presentation by Ken Coignet concerning the City of Coleman Parks Plan.  Kim Little

 

5.    The CCC Board may consider, discuss or take action on the status of the performance agreement update on TWC/employment report for Freight Train CrossFit 1st year renewal and forgiveness of financial penalty requirements if criteria have been met.  Kim Little and Joe Haynes

 

6.    The CCC Board may consider, discuss or take action on participating ina joint meeting on August 22nd at 6pm at the Library Tillman Room with the 4A board and other A.C.T. Committees to finalize the updated Strategic Plan that was adopted on July 28th, 2015.  Joe Haynes and Kim Little

 

7.    The CCC Board may consider, discuss or take action on pursuing a solution with the City of Coleman for street signs, including Yield & Stop signs.  Joe Haynes & Kim Little

 

  8.  The CCC Board may consider, discuss or take action concerning the                                                               

   monthly report from the Executive Director.

 

ITEMS TO BE COVERED:

1.   Retail update

2.  Coleman Rocks

3.  CCYAC

4.  ARCIT

                           5.  Disc Golf

                             6.  Billboards

           

9.      BOARD AND STAFF COMMENTS: 

  

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

 

 

 

 

 

10.     ADJOURNMENT OF THE MEETING

 

The CCC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

 

I JOE HAYNES do hereby certify that the above notice of a meeting of the CCC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

 

 

_______________________________

Joe Haynes, President of CCC

 

The CCC is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communication will be provided to those who provide notice to the CCC President by calling 325-998-5171 or by going by 218 Commercial Avenue, Coleman, Texas 76834, during normal business hours at least forty-eight (48) hours in advance of the scheduled meeting.