BOARD OF DIRECTORS MEETING AGENDA
TYPE A COLEMAN ECONOMIC DEVELOPMENT CORPORATION
TYPE B COLEMAN COMMUNITY COALITION
Regular Meeting Agenda
The Board of Directors of the Type A Coleman Economic Development Corporation (“CEDC”) and the Type B Coleman Community Coalition (“CCC”) will meet in joint session on Thursday, May 9, 2019 at 6:00p.m. (or immediately following the City Council meeting) in the Council Chambers of City Hall, 200 West Liveoak, Coleman, Texas. All items on the agenda are for possible discussion and action. The Board may vote and/or act upon each of the items listed on this Agenda. One agenda item will be discussed at a time, in the order determined by the Presiding Officer, unless logic and practical considerations allow similar topics to be considered together for purposes of convenience and efficiency.
The CEDC and CCC Boards reserve the right to retire into closed, executive session on any of the items listed below should the need arise and if authorized by Title 5, Chapter 551, of the Texas Government Code, including but not limited to: Government Code Sections 551.071-Consultation with Attorney; 551.072-Deliberations about Real Property; 551.074-Personnel Matters; 551.087-Economic Development.
1. Call to Order, Invocation and Pledge of Allegiance
2. Hearing of Visitors
Any citizen who desires to address the Board on a matter not included on the agenda may do so at this time. The Board may not deliberate on items presented under this agenda item. Presentations are subject to three (3) minutes for items no on the agenda. If you wish to speak to an item on the agenda, you will be allowed to speak when the Board addresses the item. There is a (3) minute time limit for items on the agenda. The presiding officer (with the consent of a majority of the Board) may grant additional time. To comply with the provisions of the Open Meetings Act, the Board respectfully requests that prior to addressing the Board, that each person submit a Speaker Request Form stating your name, address, and topic of presentation. The form is located at the entryway to Council Chambers.
3. Approval of Minutes
A. CEDC and CCC joint board meeting held on April 10, 2019.
B. CEDC and CCC Special Called joint board meeting held on April 25, 2019.
4. Financial Reports
A. Review CEDC and CCC April Financial reports by Sandra Rose, CPA
5. Public Hearing
In accordance with the Texas Local Gov’t Code Section 505.159, Public Hearings will be held by the Board of Directors of the Coleman Economic Development Corporation (CEDC), a Type A Economic Development Corporation, and the Coleman Community Coalition (CCC), a Type B Economic Development Corporation, during a meeting to be held on May 9, 2019 at 6:00 P.M. at the Coleman City Hall, 200 W. Liveoak, Coleman, Texas, to consider and/or take action upon 1 project:
Open Public Hearing
The Board may conduct a public hearing on 1 project:
1. To provide funds from the Type B CCC up to $2,000.00 to be used by the City of Coleman for use of equipment and labor at Milton Autry Memory Lake to clean up debris from the controlled burn.
Close Public Hearing
6. New Business
Consider and possibly take action on:
A. Adopting a Resolution to provide funds from the Type B CCC up to $2,000 to be used by the City of Coleman for use of equipment and labor at Milton Autry Memory Lake to clean up debris from the controlled burn.
B. To discuss and take action on a request for payment on an Invoice for $750.00 from Harold Skelton for payment for services rendered above and beyond the scope of the job.
C. To discuss and take action on a request for $5,585.00 from the C.H.A.P.S. board for assistance in repairing the Air Conditioning in the Museum.
D. To discuss and take action on adoption of the Project Evaluation Process.
E. To discuss and take action on approval up to $250.00 for the Director of Economic Development to attend the TEDC Sales Tax Workshop on August 23rd in Abilene.
F. To discuss and take action on approval up to $800.00 for the Director of Economic Development to attend the ARCIT Conference September 24-26, 2019 in Georgetown.
G. To discuss and take action on approval up to $250.00 for the Type A and Type B EDC Boards to split an Annual membership to the TMCN Economic Development ALLIANCE.
H. To discuss and take action on a request from the Coleman County Chamber of Commerce for Promotional support for the event on July 4, 2019.
I. To discuss and take action on providing Porta Potties and prize money for Coleman’s 2nd Annual Freedom Fling Disc Golf Tournament on July 4th at Milton Autry Memory Lake.
7. Directors Report-Retail/Events, VISTA update, GWTD, Evergreen/Project Update.
Director of Economic Development
I certify that the above notice of meeting was posted at City Hall, 200 W. Liveoak, Coleman, Texas, and on the Coleman EDC internet website on Friday, April 5th, 2019 at 5:00p.m. and remained so posted continuously for at least seventy-two (72) hours preceding the scheduled time of said meeting. I further certify that the media was properly notified. A list of those notified will be available upon request.
Karen Langley, City Secretary
The City of Coleman is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Secretary by calling 325-625-4116 or by going by 200 W. Liveoak, Coleman, Texas during normal business hours at least (48) forty-eight hours in advance of the scheduled meeting.