BOARD OF DIRECTORS MEETING AGENDA
TYPE A COLEMAN ECONOMIC DEVELOPMENT CORPORATION
TYPE B COLEMAN COMMUNITY COALITION
Regular Meeting Agenda
The Board of Directors of the Type A Coleman Economic Development Corporation (“CEDC”) and the Type B Coleman Community Coalition (“CCC”) will meet in joint session on Tuesday, February 19, 2019 at 6:00 p.m. in the Council Chambers of City Hall, 200 West Liveoak, Coleman, Texas. All items on the agenda are for possible discussion and action. The Board may vote and/or act upon each of the items listed on this Agenda. One agenda item will be discussed at a time, in the order determined by the Presiding Officer, unless logic and practical considerations allow similar topics to be considered together for purposes of convenience and efficiency.
The CEDC and CCC Boards reserve the right to retire into closed, executive session on any of the items listed below should the need arise and if authorized by Title 5, Chapter 551, of the Texas Government Code, including but not limited to: Government Code Sections 551.071 – Consultation with Attorney; 551.072 – Deliberations about Real Property; 551.074 – Personnel Matters; 551.087 – Economic Development.
1. Call to Order, Invocation, and Pledge of Allegiance
2. Hearing of Visitors
Any citizen who desires to address the Board on a matter not included on the agenda may do so at this time. The Board may not deliberate on items presented under this agenda item. Presentations are subject to three (3) minutes for items not on the agenda. If you wish to speak to an item on the agenda, you will be allowed to speak when the Board addresses the item. There is a (3) minute time limit for items on the agenda. The presiding officer (with the consent of a majority of the Board) may grant additional time. To comply with the provisions of the Open Meetings Act, the Board respectfully requests that prior to addressing Board, that each person submit a Speaker Request Form stating your name, address, and topic of presentation. The form is located at the entryway to Council Chambers.
3. Approval of Minutes
A. CEDC and CCC joint board meeting held on January 15, 2019
4. Audit Presentation
A. Presentation of FY 17 Audit report by Armstrong Backus & Co. LLP
5. Financial Reports
A. Review CEDC and CCC January 2019 Financial reports by Sandra Rose, CPA
B. Budget Adjustments/Amendments for FY 19 for the CEDC
C. Budget Adjustments/Amendments for FY 19 for the CCC
6. Requests and Presentations
A. Hear presentation from Prickly Pear for funding on rehab of façade, retail & residential space.
B. Hear presentation from Central Texas Opportunities for possible partnership on office space located at 114 Needham.
C. Hear request from Ranch Realty of Texas for funding to move realty and construction offices to Coleman.
7. New Business
Consider and possibly take action on:
A. The CEDC may consider opening an advertising reserve checking account for unspent advertising funds.
B. The CEDC and CCC may consider paying dues up to $600.00 for 2019 membership with Coleman County Chamber of Commerce.
C. The CEDC and CCC may consider paying dues up to $500.00 for 2019 membership with Destination Coleman.
D. The CEDC and CCC may consider approving the funds for board members/staff to attend TMCN REDS training on February 22nd in Abilene. Registration is $150.00/person.
E. The CCC may consider approving funds up to $1,500.00 to be utilized for Outdoor Adventure 2019.
F. The CCC may consider approving funds up to $7,500.00 for fencing and gate at Memory Lake to complete the exterior project and to remove old materials.
G. The CCC may consider a request from Coleman Performing Arts for funds up to $5,000.00 to help with cost to hire CAL Johnson to do a mural on the North wall of the studio.
H. The CCC may consider a request from Circle C Cattlewomen for up to $4,000.00 for funding to advertise & promote The Great Western Trail Days, April 26-28, 2019.
I. The CCC may consider a request from the Western Syndicate Committee for up to $2,250.00 for funds to promote the Steer/Heifer show scheduled for May 31 and June 1-2, 2019.
8. Directors Report-Retail/Events, VISTA update, Evergreen list & status on projects.
Director of Economic Development
I certify that the above notice of meeting was posted at City Hall, 200 W. Liveoak, Coleman Texas, and on the Coleman EDC internet website on Friday, February 15, 2019 at 5:00 p.m. and remained so posted continuously for at least seventy-two (72) hours preceding the scheduled time of said meeting. I further certify that the media was properly notified. A list of those notified will be available upon request.
Karen Langley, City Secretary
The City of Coleman is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Secretary by calling 325-625-4116 or by going by 200 W. Liveoak, Coleman Texas during normal business hours at least (48) forty-eight hours in advance of the scheduled meeting.