4A CEDC July Board Meeting 07-17-17

                                                                     COLEMAN EDC, INC.

REGULAR BOARD MEETING

COLEMAN PUBLIC LIBRARY

TILLMAN ROOM

402 S. COMMERCIAL

COLEMAN, TEXAS

     

Monday, July 17, 2017

                                                                                   3:00 P.M.

 

CALL TO ORDER: ROY POAGE—PRESIDENT

 

WELCOME TO VISITORS AND GUESTS:

 

APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING:

 

·         Board will consider approval of minutes of June 5, 2017. The Board may take any action deemed necessary.  Roy Poage

 

FINANCIAL REPORT:

 

·         Harold Skelton, the board’s accountant will present the monthly financial report for the CEDC.  The Board may take any action deemed necessary – Roy Poage and Harold Skelton

 

 REGULAR BOARD MEETING:

 

1.      The CEDC Board may consider, discuss, or take actions concerning the presentation of the 2016 CEDC Audit.   Roy Poage and Becky Roberts or Stacey McGee

 

2.      The CEDC Board may consider, discuss, or take actions concerning the past due payment of an invoice to William Burford dated 2/1/16 in the amount of $804.26 for inferior work performed on the large Selkirk Building.  Roy Poage, Kim Little and Harold Skelton

 

3.      The CEDC Board may consider, discuss, or take actions concerning preparing the final CEDC annual budget for Fiscal Year 2017-18 at the August 28, 2017 meeting.  Roy Poage and Harold Skelton  

 

4.      The CEDC Board may consider, discuss, or take actions concerning the progress of the Executive Director’s efforts in bringing prospective companies identified by SLP to Coleman to increase the job availability for Coleman citizens.  Roy Poage and Kim Little

 

5.      The CEDC Board may consider, discuss, or take actions concerning SLP Show update from MD&M/Plastec East 2017.  Roy Poage and Kim Little

 

6.       The CEDC Board may consider, discuss, or take actions concerning the evaluation of the Executive Director’s job performance relative to the Performance Objectives dated 2/27/17 between the Executive Director and the CEDC.  Roy Poage

 

7.       The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to receive legal advice on item 6. above as authorized by Texas Government Code Section 551.071(2) (Consultation with attorney on a matter upon which the attorney has a duty to confidentially advise the client).  Roy Poage

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8.       The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss item 6. above as authorized by Texas Government Code Section 551.074 (Personnel Matters.)  Roy Poage

 

9.      Upon returning to open session, the CEDC Board may take any action it deems appropriate regarding the matters as discussed in the Executive Session under item 6. above.  Roy Poage

 

10.  The CEDC Board may consider, discuss, or take actions concerning the cutting of weeds and the creation and cost of the vinyl design for the billboard on highway 67 and the billboard on the 84 By-pass.  Roy Poage and Kim Little

 

11.  The CEDC Board may consider, discuss, or take actions concerning an update on the installation of a sprinkler system by Koetter Fire Protection in the Selkirk Building.  Roy Poage and Monte Merriman

 

12.   The CEDC Board may consider, discuss, or take actions concerning approval of JAL’s plans for the modifications to the Ambulance and Selkirk Buildings funded by JAL in order to allow JAL to expand their work force to 20 employees.  Roy Poage and Herman Law

 

13.   The CEDC Board may consider, discuss, or take actions concerning the repair of the failure of a portion of the concrete floor in the Selkirk Building leased by JAL Welding.  Roy Poage and Herman Law

 

14.  The CEDC Board may consider, discuss, or take actions concerning approval of the harvesting of the hay on the Rail Junction property.  Roy Poage, Herman Law

 

15.  The CEDC Board may consider, discuss, or take actions concerning the CEDC Board approval for the reimbursement for a receipt from Roy Poage for pictures and materials in preparation for the City Council meeting on June 15, 2017 for the amount of $184.26.      Roy Poage

 

16.  The CEDC Board may consider, discuss, or take actions concerning a joint board meeting of the 4A and 4 B Boards after each Board has independently reviewed the achievements of the 2015 Strategic Plan, and considered any updates to the Strategic Plan that each board would recommend.   Roy Poage and Kim Little

 

17.   The CEDC Board may consider, discuss, or take actions concerning the approval of paying one-half of the expenses of the Executive Director to attend the Annual Conference of the TEDC 2017 on October 18-20.  Roy Poage and Kim Little

 

18.  The CEDC Board may consider, discuss, or take actions concerning approval of paying one-half of the expenses of the Executive Director to attend the Annual Conference of the ARCIT 2017 on November 1st -3rd.  Roy Poage and Kim Little

 

19.   BOARD AND STAFF COMMENTS: 

 

THE BOARD MEMBERS MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY A MEMBER OF THE CEDC STAFF AND OR BOARD MEMBERS)

 

20.  ITEMS TO BE COVERED BY THE EXECUTIVE DIRECTOR:

 

None listed.

 

RECEIVING AN INQUIRY BY A VISITOR:  Visitors will be limited to no more that (5) minutes to address the Board concerning an inquiry as follows:

1.  If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

(a) a statement of specific factual information given in response to the inquiry; or

(b) a recitation of existing policy in response to the inquiry.

2. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

 

      21.   Adjournment of the Meeting.

 

The CEDC Board of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections:  551.071 (Consultation with the Board’s attorney), 551.072 (Deliberations about Real Property), 551.074(Personnel Matters), 551.087 (Economic Development).

 

I Monte Merriman do hereby certify that the above notice of a meeting of the CEDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ___________, 2017 at _______ P.M. and remained so posted continuously at least 72 hours preceding the